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HRMS with Internal Job Board
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HRMS with Internal Job Board · Available now

Connect internal opportunities to the employee record.

HRMS with Internal Job Board keeps employee records and the recruiting pipeline in one workspace. HR Business Partner maintains employees and positions; Recruiter records candidates, employee referrals, applications and interviews against an open job requisition.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewOpen internal requisitions
HRMS with Internal Job Board · Job requisitions

Open internal requisitions

Job requisitions in one list

New job requisition
Job requisitions in view
6
Open
6
Requisition numberJob titleDepartmentLocationHiring managerRecruiter
JR-26254Product managerData EngineeringRemote product teamFelix WuEsmé Laurent
JR-92396Operations supervisorProduct ManagementEast sales officeFelix WuAdaeze Obi
JR-44021Operations supervisorSales LeadershipEast sales officeAdaeze ObiAdaeze Obi
JR-33793Customer care team leadLearning DesignCrescent headquartersTariq MahmoudJun Seo
JR-85502Data engineerTalent MobilityEast sales officeJun SeoAdaeze Obi
6 of 6 records
Product managerJob requisitions · JR-26254
Open
DepartmentData Engineering
LocationRemote product team
Hiring managerFelix Wu
RecruiterEsmé Laurent
Target start date04 Nov
Requisition approvalJR-26254 · Product manager

HR Business Partner and the authorized headcount decision maker review the opening.

Waiting for HR Business Partner
ApproveReturn
Example screen with sample data
Tables, ready to use
36
Saved views
15
Roles with set permissions
8
Reports and dashboards
9
Features

Follow openings and people

Every feature works on the same records. Pick one to see the screen your team works in.

People and positions

Keep employee identity, reporting lines and planned seats connected.

  • Organization
  • Position
  • History
  • Employees
  • Employment history
  • Positions
  • Departments
  • Job titles
  • Locations
Explore people and positions
OverviewOpen internal requisitions
HRMS with Internal Job Board · People and positions

Open internal requisitions

Job requisitions

New
Requisition numberJob titleDepartmentLocationHiring managerRecruiter
JR-26254Product managerData EngineeringRemote product teamFelix WuEsmé Laurent
JR-92396Operations supervisorProduct ManagementEast sales officeFelix WuAdaeze Obi
JR-44021Operations supervisorSales LeadershipEast sales officeAdaeze ObiAdaeze Obi
JR-33793Customer care team leadLearning DesignCrescent headquartersTariq MahmoudJun Seo
JR-85502Data engineerTalent MobilityEast sales officeJun SeoAdaeze Obi
6 of 6 records
Product managerJob requisitions · JR-26254
Open
DepartmentData Engineering
LocationRemote product team
Hiring managerFelix Wu
RecruiterEsmé Laurent
Target start date04 Nov
Example screen with sample data
Process

From opening to employee move

Internal opening to employee transition ships ready to use. 2 steps need a named approval before the work moves on: Requisition approval (HR Business Partner) and Offer approval (Hiring Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Requisition

    Record the open need and its owner.

    Product managerJR-26254 · Recruiter
    RequisitionBy Recruiter

  2. Requisition approval

    The authorized headcount owner reviews the request.

    Product managerJR-26254 · HR Business Partner
    Requisition approvalBy HR Business Partner
    ApprovalHR Business Partner and the authorized headcount decision maker review the opening.

  3. Application

    Link a candidate to the opening.

    Product managerJR-26254 · Recruiter
    ApplicationBy Recruiter

  4. Interview

    Record the conversation and recommendation.

    Product managerJR-26254 · Recruiter
    InterviewBy Recruiter

  5. Offer approval

    The authorized offer reviewer checks the terms.

    Product managerJR-26254 · Recruiter
    Offer approvalBy Recruiter
    ApprovalThe authorized offer reviewer checks position, pay and start date.

  6. Employee transition

    Record the employee move and assigned work.

    Product managerJR-26254 · HR Business Partner
    Employee transitionBy HR Business Partner

Start with Internal recruitment

Inside a record

Connect the operating handoffs

Open any job requisition to see its applications, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Department, Location, Hiring manager and Recruiter.

  2. 2
    Applications

    Each line is linked to this job requisition.

  3. 3
    Who works on it

    Hiring Manager, Recruiter and CHRO / VP People, each with their own permissions.

  4. 4
    Process stages

    Position planning and Requisition, with the role that acts.

  5. 5
    Approvals

    Requisition approval and Offer approval, with who decides.

Open internal requisitionsProduct manager
HRMS with Internal Job Board · Job requisitions

Product manager

Data Engineering · Open

Log activity
1
Record details
DepartmentData Engineering
LocationRemote product team
Hiring managerFelix Wu
RecruiterEsmé Laurent
2
Applications

Product manager

Application numberCandidateRequisition
APP-42688Nisha ReddySenior analyst, Finance
APP-88150Esmé LaurentProduct manager, Remote
APP-61644Adaeze ObiTraining designer, West
Applications
6
3

Who works on it

  • Hiring ManagerView Applications, Candidates, Interviews, job requisitions
  • RecruiterManage Applications, Candidates, Interviews, job requisitions…
  • CHRO / VP PeopleView Applications, benefit enrollments, benefit plans…
4

Process stages

  • Position planningHR Business Partner, Recruiter
  • RequisitionRecruiter
5

Approvals

  • Requisition approvalHR Business Partner
    Approved
  • Offer approvalHiring Manager
    Waiting
Example screen with sample data
Approvals

Review decisions with an owner

Recruiter maintains the hiring pipeline, HR Business Partner maintains people and positions, Payroll Admin maintains payroll, and L&D Admin maintains learning.

OverviewApprovals
HRMS with Internal Job Board · Overview

Approvals

Signed in as HR Business Partner

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • LR-11316Caregiver leave
    Requested by Jun Seo
    Submitted0dActions
  • LR-55653Career development leave
    Requested by Esmé Laurent
    Submitted1dActions
  • LR-51815Bereavement leave
    Requested by Jun Seo
    Submitted2dActions
  • LR-32541Sick time
    Requested by Nisha Reddy
    Submitted6dActions

Who approves what

DecisionApprover
Requisition approvalThe authorized headcount owner reviews the request.HR Business Partner
Offer approvalThe authorized offer reviewer checks the terms.Hiring Manager
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens HRMS with Internal Job Board to the work that is theirs. Pick a role to see what it starts with.

Employee

Self-service record entry on leave, timesheets and goals; read-only on pay, benefits and performance.

This is the first screen this role sees.

OverviewMy leave requests

My leave requests

Leave requests · Employee

Request numberLeave typeStart dateEnd dateStatus
LR-38669Caregiver leave01 Nov03 NovDraft
LR-52860Career development leave01 Nov09 NovSubmitted
LR-16069Caregiver leave30 Oct01 NovApproved
LR-12105Volunteer day30 Oct01 NovTaken
LR-29061Career development leave01 Nov08 NovDraft
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Read the hiring and people picture

Read recruiting, employee and operating activity from the underlying records.

Overview
HRMS with Internal Job Board · Overview

HRMS with Internal Job Board dashboard

This quarter

Leave requests in view
6
Submitted
6

Job requisitions by status

How far records got this quarter

StageReachedStep
Draft33
Pending approval2164%
Approved1048%
Open660%

Number of job requisitions by status

Sample counts per stage

800
30Draft
20Pending approval
60Approved
80Open
50On hold
Example screen with sample data
  1. 01Requisitions by department

    Compare requisition status and headcount by department and hiring manager.

  2. 02Application stages

    Count applications by requisition, stage and recruiter.

  3. 03Referral sources

    Compare candidate sources and recorded employee referrers.

  4. 04Offer outcomes

    Review offers by position, status and proposed salary.

  5. 05Employee distribution

    Group employees by department, manager, position and employment status.

  6. 06Leave requests and balances

    Compare requested dates and status with current employee leave balances.

  7. 07Payroll run totals

    Review gross and net totals by calendar, run type and pay date.

  8. 08Review cycle progress

    Compare performance review status by cycle and reviewer.

  9. 09Training validity

    Identify training records nearing or past expiration by employee and course.

All reports and dashboards

Who it's for

Fit your workforce shape

See how HRMS with Internal Job Board fits your kind of team.

Multisite employers

Follow positions, employees and hiring needs across locations.

Growing teams

Give hiring managers and recruiters a shared opening and candidate trail.

Multicountry people teams

Keep employee, benefit, leave and payroll context tied to country and entity.

Controls

Keep dates and decisions traceable

Each stage of internal opening to employee transition names the role that acts and the status it records, so a change is never anonymous.

OverviewInternal opening to employee transition
HRMS with Internal Job Board · Process

Internal opening to employee transition

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
2
Roles involved
5
Tables touched
22
Position planning
HR Business Partner, Recruiter
StatusPlanned → Open
RecordsJob requisitions, Departments, Job titles
Requisition approvalApproval
HR Business Partner, Recruiter
StatusPending approval → Approved
Offer approvalApproval
Recruiter
StatusPending approval → Approved
RecordsApplications, Candidates, Offers
Internal opening to employee transition
  1. Start
    Position planningPlanned → Open
    Job requisitions
  2. Approval
    Requisition approvalPending approval → Approved
    HR Business Partner
  3. Approval
    Offer approvalPending approval → Approved
    Applications
  4. Step
    Time and leaveSubmitted → Approved
    Leave requests
  5. Approval
    Payroll reviewPending approval → Approved
    Pay statements
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the case

Give Proto precise requests tied to employee and hiring records.

It can

  • Recruiter: Show open requisitions assigned to me and the applications still at Applied or Screen.
  • HR Business Partner: Compare an internal move's current employee position with the proposed requisition and dated history.
  • Payroll Admin: List runs awaiting approval with period, pay date and gross and net totals.
  • L&D Admin: Find training records marked expiring soon and their linked employees and courses.

Stays with a person

  • Proto can organize the records and prepare a case for review.
  • The named person makes approval decisions, confirms external outcomes and reviews sensitive employee information under their assigned permissions.
  • For a pay proposal or employee move, ask Proto to identify the exact records and dates before an authorized person updates the status.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • HRMS with Internal Job Board
  • Calendar
  • E-signature
  • Payment service
  • Tax portal
  • Learning system
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 36 tables
36tables
  • People and positions7
  • Internal recruiting7
  • Interviews and offers7
  • Onboarding and leave6
  • Time and payroll9
  • Performance and learning7
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the organization

    Confirm departments, locations, job titles, pay grades, positions, employees and role access.

  2. Rehearse recruiting

    Use one approved opening, an internal candidate, an employee referral, interviews and an offer decision.

  3. Prepare transitions

    Agree how accepted offers and internal moves reach the employee record, dated history and assigned checklist work.

  4. Run employee operations

    Rehearse leave and timesheet decisions, a payroll period, review work and completed training.

  5. Connect external services

    Verify calendar, signature, payment, filing and learning handoffs against real sample records.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for HRMS with Internal Job Board.

All questions
How do I get started?

Click Get started, then use Proto to configure HRMS with Internal Job Board for your business. Begin with one department, an open position, an internal candidate and a referred candidate. Rehearse the application, interview and offer decision before expanding to payroll and learning.

How does an internal candidate enter the pipeline?

Recruiter records the person in Candidates with Internal as the source and links an Applications record to the open job requisitions record.

Can an employee referral be recorded?

Yes. Candidates include a Referrer employee reference and Referral is a source value. The recruiter links the candidate to the relevant application.

Who can review the hiring pipeline?

Recruiter manages applications, candidates, interviews, requisitions and offers. Hiring Manager has read access to applications, candidates, interviews and requisitions.

How is an offer tracked?

Offers keep the candidate, application, position, proposed pay, start date, approval person and status from Draft through the recorded outcome.

Where does an internal move appear?

HR Business Partner maintains the employee and position records and enters a dated Transfer or Promotion event in employment history.

Can employees enter leave and time?

Employee has record entry on leave requests, Timesheets and time entries. The request and timesheet hold their own approver and status.

What does payroll keep together?

Payroll runs names the calendar, period, pay date and totals. Pay statements connect employees to a run; pay statement lines hold earnings, deductions and tax amounts.

How are reviews and training connected to people?

Performance reviews names a subject, reviewer and cycle. Course enrollments and training records point to the employee and course, with completion and expiration dates where applicable.

Set up HRMS with Internal Job Board your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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