Stock requests and review

Stock requests identify the kitchen task through record number, subject, item, location, counterparty location, owner and organization. Required date explains when the work is needed; requested units and revision describe the scope that the supervisor reviews. Draft, Review, Approved, Executed, Rejected and Cancelled separate preparation, decision and operational outcomes.

Operations Overview helps prioritize requests by lateness alongside failed receipts and escalated reviews. Keep that operational context beside the underlying request. An overdue task still needs the proper approval and an eligible stock action; its place on the overview does not grant permission to bypass either.

• Preparation. Inventory Clerk verifies the item, location and base-unit quantity while the request is Draft. Record attachments can retain a photo, document, signature or delivery note linked through parent request.
• Decision. Inventory Supervisor reviews the current revision and records the outcome through the published action. Review decisions retain reviewer, decision, rationale and decision date with the request reference.
• Result evidence. Each operation receipt links the decision or action to its parent request and retains the owner, quantity and operation key. Status Recorded distinguishes captured evidence from the later completion verification.

Agree when a prepared request is ready for Review and which evidence is needed for a waste submission or inspected stock movement. Inventory Supervisor should explain the meaning of an approved quantity to the clerk. A revised request must be reviewed against its current revision rather than an earlier screenshot.

Map stock requests’ owner to the intended team member record and its user reference before configuring My Kitchen Stock Requests. Configure the clerk’s worklist against that identity mapping, then test it with the clerk’s real account. Check the request owner and deadline on the first operating cycle. App Administrator maintains team identity, while Inventory Supervisor keeps decision authority for the stock request.

Rehearse a waste submission for 2 kg of inspected rice. Inventory Clerk prepares the quantity, subject and evidence, then routes the request from Draft to Review. Inventory Supervisor checks the submitted revision, using revision 3 for this rehearsal, and approves it through the waste decision action. Inspect the review decision and matching operation receipt, and confirm that the approved request now has revision 4.

Repeat that decision with the same stable operation key. It should return the established decision without creating duplicate evidence. Then try the old revision as a new decision attempt: the workflow must refuse stale scope. Also test a request already Executed or Cancelled; those records cannot receive the same fresh decision.

Keep stock execution as a separate handoff. Follow the waste submission’s posted stock movement effect and lot balance before reporting the confirmed deduction. Auditor should be able to trace the original rationale after a correction.

• Stock Requests Review Queue — Inspect requests in Review before deciding the current scope.
• My Kitchen Stock Requests — Follow work owned by the signed-in team member after identity mapping is configured.
• Returned and Escalated Decisions — Follow review exceptions, their reasons and the affected request revision.

Walk through kitchen waste review and correction and reconciliation.