Integrations
Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
- Land Acquisition Tracker
- Land and parcel source
- Document source
- Transfer destination
Land Acquisition Tracker · Available now
Example screen with sample data
Follow each parcel from intake through review and transfer.
A land acquisition team can open a parcel record, assign its owner and organization, and attach the landowner definition that governs the case. Due diligence checks, evidence documents and follow-up actions stay linked to that parcel.
- No per-user fees
- Manual work is free
- Configure it in Proto
OverviewSubmitted parcels×
Land Acquisition Tracker · Acquisition parcels
New acquisition parcel
Submitted parcels
verified waits for the land acquisition tracker operator
Acquisition parcels in view
6| Number | Name | Revision | Organization | Owner | Milestone date | |
|---|---|---|---|---|---|---|
| AP-16583 | Willow Creek east access parcel | 810 | South Orchard Planning Office | Ethan Calder | 11 Oct | |
| AP-11357 | Ridgeview substation frontage | 620 | Birch Hollow Utilities Board | Fatima Rahman | 03 Nov | |
| AP-23889 | North marsh drainage easement | 370 | Willow County Land Office | Luis Herrera | 26 Oct | |
| AP-31324 | Old mill road widening parcel | 520 | South Orchard Planning Office | Marisol Vega | 29 Oct | |
| AP-73985 | Cedar flats staging tract | 960 | Eastbank Property Commission | Saira Qureshi | 30 Oct |
6 of 6 records
Willow Creek east access parcelAcquisition parcels · AP-16583
Revision810
OrganizationSouth Orchard Planning Office
OwnerEthan Calder
Milestone date11 Oct
Review decisionAP-16583 · Willow Creek east access parcel
The Land Acquisition Tracker Reviewer decides on the exact source revision.
Waiting for Land Acquisition Tracker Reviewer
ApproveReturn
- Tables, ready to use
- 14
- Saved views
- 14
- Roles with set permissions
- 5
- Reports and dashboards
- 8
Features
One parcel workspace
Every feature works on the same records. Pick one to see the screen your team works in.
Parcel workspace
Keep one parcel, its owner and its current decision in view.
- Identify the case
- Assign ownership
- Read the status trail
- Acquisition parcels
- Landowners
- Organizations
- People
- State history
OverviewMy parcels×
Land Acquisition Tracker · Parcel workspace
New
My parcels
Acquisition parcels
| Number | Name | Status | Milestone date | Owner | |
|---|---|---|---|---|---|
| AP-83564 | Willow Creek east access parcel | Draft | 01 Nov | Saira Qureshi | |
| AP-14309 | Ridgeview substation frontage | Submitted | 17 Oct | Luis Herrera | |
| AP-90710 | North marsh drainage easement | Verified | 24 Oct | Luis Herrera | |
| AP-55099 | Old mill road widening parcel | Decided | 31 Oct | Marisol Vega | |
| AP-48100 | Cedar flats staging tract | Delivered | 04 Nov | Jin Park |
6 of 6 records
Willow Creek east access parcelAcquisition parcels · AP-83564
DraftMilestone date01 Nov
OwnerSaira Qureshi
Due diligence
Check the observations and documents behind a parcel decision.
- Record each observation
- Verify the evidence
- Assign a correction
- Due diligence checks
- Evidence documents
- Acquisition parcels
- Follow-up actions
OverviewPending due diligence×
Land Acquisition Tracker · Due diligence
New
Pending due diligence
Approval conditions
| Parent | Sequence | Description | Outcome | Observed on | Source reference | |
|---|---|---|---|---|---|---|
| Riverbend bridge approach parcel | 10 | Verify chain of title for east tract | Pending | 30 Oct | Survey sheet S-04 | |
| Ridgeview substation frontage | 50 | Confirm access road easement width | Pending | 14 Oct | Title commitment 26-184 | |
| Birch Hollow pump site | 80 | Review floodplain map for pump site | Pending | 17 Oct | Deed book 418, page 72 | |
| Willow Creek east access parcel | 60 | Check outstanding tax liens | Pending | 12 Oct | Appraisal report 26-031 | |
| Ridgeview substation frontage | 70 | Compare survey against deed calls | Pending | 25 Oct | Flood map panel 0412 |
6 of 6 records
Verify chain of title for east tractDue diligence checks · DDC-69177
PendingParentRiverbend bridge approach parcel
Sequence10
Observed on30 Oct
Source referenceSurvey sheet S-04
Independent review
Give a reviewer a precise revision and an accountable decision.
- Receive the revision
- Inspect its support
- Record the decision
- Review decisions
- Acquisition parcels
- People
- Evidence documents
- Due diligence checks
OverviewPending review decisions×
Land Acquisition Tracker · Independent review
New
Pending review decisions
Approval conditions
| Source | Source revision | Reviewer | Decision | Evidence reference | |
|---|---|---|---|---|---|
| Cedar flats staging tract | 510 | Saira Qureshi | Pending | Signed survey, sheet S-04 | |
| Cedar flats staging tract | 670 | Nadia Petrova | Pending | Updated title report, May 12 | |
| Ridgeview substation frontage | 840 | Caleb Mensah | Pending | Owner consent, parcel 011 | |
| Old mill road widening parcel | 660 | Marisol Vega | Pending | Appraisal addendum, June 2 | |
| Ridgeview substation frontage | 50 | Ethan Calder | Pending | Recorded deed, instrument 9014 |
6 of 6 records
Signed survey, sheet S-04Review decisions · RD-32027
PendingSourceCedar flats staging tract
Source revision510
ReviewerSaira Qureshi
Transfer and execution
Keep the documented transfer linked to the approved parcel revision.
- Match the decision
- Trace the attempt
- Check the receipt
- Operation runs
- Operation steps
- Execution attempts
- Acquisition parcels
OverviewRuns needing reconciliation×
Land Acquisition Tracker · Transfer and execution
New
Runs needing reconciliation
Operation runs
| Source | Name | Operation key | Source revision | Status | Failure reason | |
|---|---|---|---|---|---|---|
| Riverbend bridge approach parcel | Willow Creek title verification | title:willow-east:2026 | 340 | Reconciliation required | Title report lacks legal description | |
| Cedar flats staging tract | Ridgeview appraisal review | appraisal:ridgeview:2026 | 750 | Reconciliation required | Survey corners do not reconcile | |
| Birch Hollow pump site | North marsh easement check | easement:north-marsh:2026 | 800 | Reconciliation required | Appraisal signature is missing | |
| Riverbend bridge approach parcel | Old mill deed recording | deed:old-mill:2026 | 130 | Reconciliation required | Deed acknowledgment is incomplete | |
| South orchard utility corridor | Cedar flats survey validation | survey:cedar-flats:2026 | 160 | Reconciliation required | Lien release was not recorded |
6 of 6 records
Willow Creek title verificationOperation runs · OR-17917
Reconciliation requiredSourceRiverbend bridge approach parcel
Operation keytitle:willow-east:2026
Source revision340
Failure reasonTitle report lacks legal description
Follow-up and correction
Assign unresolved work while preserving the prior decision trail.
- Assign the action
- Keep the prior trail
- Close with a reason
- Follow-up actions
- Acquisition parcels
- Review decisions
- State history
- Operation runs
OverviewMy follow-up×
Land Acquisition Tracker · Follow-up and correction
New
My follow-up
Follow-up actions
| Source | Title | Due date | Status | Resolution | |
|---|---|---|---|---|---|
| Cedar flats staging tract | Obtain signed access consent | 15 Oct | Open | Received signed owner consent | |
| North marsh drainage easement | Confirm boundary survey overlap | 23 Oct | In progress | Surveyor corrected east boundary | |
| Birch Hollow pump site | Request updated title commitment | 03 Nov | Completed | Title company issued updated report | |
| Ridgeview substation frontage | Resolve orchard crop valuation | 16 Oct | Open | Appraiser clarified crop value | |
| Old mill road widening parcel | Verify drainage easement width | 01 Nov | In progress | County recorded easement exhibit |
6 of 6 records
Obtain signed access consentFollow-up actions · FUA-75646
OpenSourceCedar flats staging tract
Due date15 Oct
ResolutionReceived signed owner consent
Configuration and oversight
Keep governing definitions and the case trail understandable.
- Maintain the definition
- Match the owner
- Inspect the trail
- Landowners
- Source mappings
- Organizations
- People
- Acquisition parcels
- State history
OverviewActive landowner definitions×
Land Acquisition Tracker · Configuration and oversight
New
Active landowner definitions
Landowners
| Name | Code | Organization | Effective from | Effective to | Policy reference | |
|---|---|---|---|---|---|---|
| Ada Whitmore | OWN-WC-014 | Riverbend Infrastructure Agency | 20 Oct | 24 Oct | Acquisition policy 4.2 | |
| Rafael Ibarra | OWN-RV-022 | Riverbend Infrastructure Agency | 15 Oct | 23 Oct | Valuation standard 3.1 | |
| Leila Farouk | OWN-NM-009 | Birch Hollow Utilities Board | 23 Oct | 29 Oct | Easement guide 2.4 | |
| Mason Kline | OWN-OM-031 | South Orchard Planning Office | 24 Oct | 28 Oct | Title review policy 5.0 | |
| Priya Desai | OWN-CF-018 | Ridgeview Transit Authority | 21 Oct | 26 Oct | Relocation policy 1.7 |
6 of 6 records
Ada WhitmoreLandowners · LND-28476
CodeOWN-WC-014
OrganizationRiverbend Infrastructure Agency
Effective from20 Oct
Effective to24 Oct
Policy referenceAcquisition policy 4.2
Process
From parcel to transfer
Parcel acquisition and documented transfer ships ready to use. One step needs a named approval before the work moves on: Review decision (Land Acquisition Tracker Reviewer).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
-
Open parcel
Assign the owner, organization and governing landowner definition.
Willow Creek east access parcelAP-16583 · Land Acquisition Tracker OperatorOpen parcelBy Land Acquisition Tracker Operator -
Record checks
Keep observations and evidence with their parent parcel.
Willow Creek east access parcelAP-16583 · Land Acquisition Tracker OperatorRecord checksBy Land Acquisition Tracker Operator -
Submit parcel
Send the prepared revision for verification.
Willow Creek east access parcelAP-16583 · Land Acquisition Tracker OperatorSubmit parcelBy Land Acquisition Tracker Operator -
Verify revision
Check the parcel against its supporting detail.
Willow Creek east access parcelAP-16583 · Land Acquisition Tracker OperatorVerify revisionBy Land Acquisition Tracker Operator -
Review decision
Record an independent decision on the exact revision.
Willow Creek east access parcelAP-16583 · Land Acquisition Tracker ReviewerReview decisionBy Land Acquisition Tracker ReviewerApprovalThe Land Acquisition Tracker Reviewer decides on the exact source revision. -
Document transfer
Keep the result and receipt linked to the decided parcel.
Willow Creek east access parcelAP-16583 · Land Acquisition Tracker OperatorDocument transferBy Land Acquisition Tracker Operator
Inside a record
Trace external results
Open any acquisition parcel to see its due diligence checks, the roles that work on it, its process stages and its approvals on one page.
- 1Record details
Revision, Organization, Owner and Milestone date.
- 2Due diligence checks
Each line is linked to this acquisition parcel.
- 3Who works on it
Land Acquisition Tracker Reviewer, Land Acquisition Tracker Administrator and Land Acquisition Tracker Operator, each with their own permissions.
- 4Process stages
Open parcel, with the role that acts.
- 5Approvals
Review decision, with who decides.
Submitted parcelsWillow Creek east access parcel×
Land Acquisition Tracker · Acquisition parcels
Log activity
Willow Creek east access parcel
South Orchard Planning Office
1
Record details
Revision810
OrganizationSouth Orchard Planning Office
OwnerEthan Calder
Milestone date11 Oct
2
Due diligence checks
Willow Creek east access parcel
| Parent | Sequence | Description |
|---|---|---|
| Riverbend bridge approach parcel | 10 | Verify chain of title for east tract |
| Ridgeview substation frontage | 50 | Confirm access road easement width |
| Birch Hollow pump site | 80 | Review floodplain map for pump site |
- Due diligence checks
- 6
- Total sequence
- 360
3
Who works on it
- Land Acquisition Tracker ReviewerManage review decisions
- Land Acquisition Tracker AdministratorManage Landowners
- Land Acquisition Tracker OperatorManage acquisition parcels, due diligence checks, evidence…
4
Process stages
- Open parcelLand Acquisition Tracker Operator
5
Approvals
- Review decisionLand Acquisition Tracker ReviewerApproved
Approvals
Independent decisions
The operator prepares parcel records and the reviewer records independent decisions against an exact revision.
OverviewApprovals×
Land Acquisition Tracker · Overview
Approvals
Signed in as Land Acquisition Tracker Reviewer
Waiting for you
4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
- AP-16583Willow Creek east access parcelWaiting0dActions
- AP-11357Ridgeview substation frontageWaiting3dActions
- AP-23889North marsh drainage easementWaiting3dActions
- AP-31324Old mill road widening parcelWaiting3dActions
Who approves what
| Decision | Approver | |
|---|---|---|
| Review decisionRecord an independent decision on the exact revision. | Land Acquisition Tracker Reviewer |
1 approval rule · set per role in Proto
Roles
A workspace for each role
Everyone opens Land Acquisition Tracker to the work that is theirs. Pick a role to see what it starts with.
Land Acquisition Tracker Reviewer
Reviews independent assigned work: record entry on Review Decisions only, read-only on every other table. Reviewer independence is a workflow guard to configure and test before approval actions are used.
This is the first screen this role sees.
OverviewSubmitted parcels×
Submitted parcels
Acquisition parcels · Land Acquisition Tracker Reviewer
| Number | Name | Revision | Organization | Owner | Milestone date | |
|---|---|---|---|---|---|---|
| AP-16583 | Willow Creek east access parcel | 810 | South Orchard Planning Office | Ethan Calder | 11 Oct | |
| AP-11357 | Ridgeview substation frontage | 620 | Birch Hollow Utilities Board | Fatima Rahman | 03 Nov | |
| AP-23889 | North marsh drainage easement | 370 | Willow County Land Office | Luis Herrera | 26 Oct | |
| AP-31324 | Old mill road widening parcel | 520 | South Orchard Planning Office | Marisol Vega | 29 Oct | |
| AP-73985 | Cedar flats staging tract | 960 | Eastbank Property Commission | Saira Qureshi | 30 Oct |
6 of 6 records
Land Acquisition Tracker Administrator
Maintains approved configuration: record entry on Landowners, read-only on all operational, review and provenance tables, and access to all four tracker pages. No schema editing, deletion, bulk operations or export grants.
This is the first screen this role sees.
OverviewParcel status board×
Parcel status board
Acquisition parcels · Land Acquisition Tracker Administrator
Draft2
Willow Creek east access parcelAPN 164-082-011
South orchard utility corridorAPN 318-044-026
Add
Submitted1
Ridgeview substation frontageAPN 164-082-012
Add
Verified1
North marsh drainage easementAPN 207-115-004
Add
Decided1
Old mill road widening parcelAPN 207-115-009
Add
Delivered1
Cedar flats staging tractAPN 318-044-021
Add
Land Acquisition Tracker Operator
Prepares assigned work: record entry on Acquisition Parcels, Due Diligence Checks, Follow Up Actions and Evidence Documents, read-only on configuration, review and provenance tables. Organization scope must be checked during workflow setup; the published workflows are inactive.
This is the first screen this role sees.
OverviewSubmitted parcels×
Submitted parcels
Acquisition parcels · Land Acquisition Tracker Operator
| Number | Name | Revision | Organization | Owner | Milestone date | |
|---|---|---|---|---|---|---|
| AP-16583 | Willow Creek east access parcel | 810 | South Orchard Planning Office | Ethan Calder | 11 Oct | |
| AP-11357 | Ridgeview substation frontage | 620 | Birch Hollow Utilities Board | Fatima Rahman | 03 Nov | |
| AP-23889 | North marsh drainage easement | 370 | Willow County Land Office | Luis Herrera | 26 Oct | |
| AP-31324 | Old mill road widening parcel | 520 | South Orchard Planning Office | Marisol Vega | 29 Oct | |
| AP-73985 | Cedar flats staging tract | 960 | Eastbank Property Commission | Saira Qureshi | 30 Oct |
6 of 6 records
Read Only Analyst
Reads authorized summaries and aggregates across every table plus the four tracker pages. No record creation or editing, no schema or administrative capability.
This is the first screen this role sees.
OverviewParcel status board×
Parcel status board
Acquisition parcels · Read Only Analyst
Draft2
Willow Creek east access parcelAPN 164-082-011
South orchard utility corridorAPN 318-044-026
Add
Submitted1
Ridgeview substation frontageAPN 164-082-012
Add
Verified1
North marsh drainage easementAPN 207-115-004
Add
Decided1
Old mill road widening parcelAPN 207-115-009
Add
Delivered1
Cedar flats staging tractAPN 318-044-021
Add
Admin
Oversees account access and the initial operating setup.
- Manage Users
- View acquisition parcels, due diligence checks, evidence documents, execution attempts, follow-up actions, Landowners, operation runs, operation steps, Organizations, People, review decisions, source mappings, state history
Reports
See the case trail
Read parcel progress, review outcomes, follow-up and execution traces.
Overview×
Land Acquisition Tracker · Overview
Land Acquisition Tracker dashboard
This quarter
Follow-up actions in view
6Open
3In progress
3Due date within 14 days
4Acquisition parcels by status
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 25 | ||
| Submitted | 17 | 68% | |
| Verified | 9 | 53% | |
| Decided | 5 | 56% |
Revision by status
Sample totals per stage
- 01Parcel status by organization
Group acquisition parcels by Organization and Status to see where work is held.
- 02Due diligence outcomes
Show each due diligence checks Outcome with its Parent and observed on.
- 03Review decisions by revision
Compare review decisions Decision and decided at for each source revision and Source.
- 04Evidence verification
List evidence documents Verified and verified by with their Source.
- 05Follow-up due dates
List follow-up actions due date, assigned to and Status by Source.
- 06Transfer operation results
Group operation runs by Source and display operation steps Status and external receipt id.
- 07Execution failures
List execution attempts failure reason and provider reference by operation key and Source.
- 08Parcel state changes
Show state history from status, to status, occurred at and Actor by source revision.
Who it's for
Built around parcel work
See how Land Acquisition Tracker fits your kind of team.
Public agencies
Public acquisition teams need a clear chain from parcel intake to a documented transfer.
Utilities and right-of-way teams
Utilities can coordinate parcel evidence and independent decisions across acquisition work.
Development acquisition teams
A development team can follow each parcel through due diligence, decision and documented handoff.
Controls
Revision-level review
Each stage of parcel acquisition and documented transfer names the role that acts and the status it records, so a change is never anonymous.
OverviewParcel acquisition and documented transfer×
Land Acquisition Tracker · Process
Parcel acquisition and documented transfer
Each stage, the role that acts and the status it records
Process stages
9Approval steps
1Roles involved
4Tables touched
10Submit parcel
Land Acquisition Tracker OperatorStatusDraft → Submitted
Verify revision
Land Acquisition Tracker OperatorStatusSubmitted → Verified
Review decisionApproval
Land Acquisition Tracker ReviewerStatusVerified → Decided
RecordsReview decisions
- StartLand Acquisition Tracker OperatorSubmit parcelDraft → Submitted
- StepLand Acquisition Tracker OperatorVerify revisionSubmitted → Verified
- ApprovalReview decisionsReview decisionVerified → Decided
- StepExecution attemptsDocument transferDecided → Delivered
AI agent
Ask Proto about a case
Ask for help preparing a case and checking its decision trail.
It can
- Operator: Show parcels assigned to me with open follow-up and the next milestone date.
- Reviewer: Open a pending decision and summarize its parcel checks, evidence and source revision for my review.
- Administrator: Show active landowner definitions with their organizations and effective periods.
- Analyst: Trace a parcel's status changes, review decisions and transfer operation results.
Stays with a person
- A person decides whether a parcel revision is approved, returned or rejected.
- A person also checks external receipt evidence before a transfer is treated as complete.
- Keep the operator and reviewer separate when preparing and deciding on the same case.
Show my parcels with open follow-up. For parcel AC-104, trace the latest review decision and transfer result by source revision.
A person decides whether a parcel revision is approved, returned or rejected.
Data model
Your data, in tables you can change
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 14 tables14tables
- Parcel workspace5
- Due diligence4
- Independent review5
- Transfer and execution4
- Follow-up and correction5
- Configuration and oversight6
Implementation
Roll out one team at a time
Start with one team and one process, then add the rest once the basics are running.
Choose the pilot
Select a parcel that can be taken from Draft through review and documented transfer, plus one needing a correction.
Set up ownership
Confirm the organizations, people, landowner definition codes and effective periods used by the pilot.
Prepare evidence
Agree how checks, document attachments and source references are recorded against the parcel.
Rehearse decisions
Run an approval and a return with separate operator and reviewer access. Confirm each decision names the source revision.
Check the result
Inspect the operation run, steps, attempt and receipt before considering a parcel Delivered.
Pricing
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
- No per-user or per-seat fees
- Viewing, editing, approving and exporting records in the app is free
- Pay only for machine work: API calls, imports, workflows and AI agents
- Prepaid credits from $5. Purchased credits never expire
Machine work rate card Included per $1 of credit
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
How do I get started?
Click Get started, then use Proto to configure Land Acquisition Tracker for your business. Begin with one organization, a governing landowner definition and a parcel that can be rehearsed through review and transfer.
How is a parcel assigned?
Set its organization and owner when opening the parcel. Use the parcel number and identifier to keep handoffs clear.
Where do due diligence findings go?
Record each observation as a check linked to its parent parcel. Keep the source reference and outcome with the finding.
How do documents support a decision?
Attach an evidence document to the parcel, record its date and external reference, and identify the person who verified it.
Who makes the review decision?
The Land Acquisition Tracker Reviewer records an independent decision against the exact source revision.
What happens when a case is returned?
The reviewer records the reason. The operator corrects the case and sends the resulting revision for another decision.
How is transfer recorded?
An operation run and its steps retain the result reference and any external receipt; execution attempts record the outcome of each attempt.
How do we handle uncertain execution?
Inspect the operation key, provider reference and failure reason. Assign follow-up while the result is reconciled.
Can we inspect a previous revision?
State history, review decisions and operation records retain the trail associated with the parcel and its source revision.
Where can I see access rules?
Start with roles, then rehearse the same parcel as an operator, reviewer and analyst.
Set up Land Acquisition Tracker your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.