Inspections

The Quality Manager prepares an inspection with its subject reference, type and scheduled date, then assigns the person who will conduct it. Incoming, In Process, Final and Service identify the kind of work. The subject reference gives the Inspector and Quality Approver a common way to identify what is being examined before a decision is made.

The Inspector starts work from Planned and records observations against the linked checks. Each check can be Pending, Pass, Fail or Not Applicable. The inspection proceeds through In Progress to Review, where the Quality Approver evaluates the required evidence. Accepted and Rejected describe the resulting inspection decision.

• Assignment. The Quality Manager selects a person whose account is mapped to their identity. The Inspector can use that assignment to find the work and confirm the subject before starting. A familiar inspection number alone is not enough if the subject is wrong.
• Check capture. Each check retains its requirement, observation and result against the selected inspection. The Inspector describes what was examined so the reviewer can understand a passing result or investigate a failure.
• Disposition. The Quality Approver accepts eligible passing scope or rejects failed scope after evaluating the check evidence. Failed work raises a linked nonconformance with severity and a containment responsibility through the review process.

Agree how the subject reference identifies the material, operation or service being inspected. Choose the required checks for each pilot scope and explain when Not Applicable is appropriate. An unused requirement should be assessed deliberately; otherwise the review queue can hide incomplete work behind an apparently finished inspection.

Confirm the mapping between the signed-in user and the assigned person. Name the Quality Approver who may make the disposition decision, and define the evidence they require. Set expectations for the containment handoff before the first rejected inspection so the failed scope has someone ready to act.

Rehearse an incoming inspection of a fixture identified by its supplier reference. The Quality Manager assigns the Inspector and includes a check for the locating surface. The Inspector starts the work, records the observed condition and marks that check Fail when the surface does not meet the requirement. The inspection then moves to Review.

The Quality Approver should see the correct subject and its linked check evidence. Reject the failed scope and follow the resulting nonconformance into containment. Repeat the exercise with an eligible passing inspection and confirm that the decision produces Accepted. Also repeat an unchanged submission after a delayed response and verify that it retains the original effect. A changed request must not silently replace the evidence used for the earlier operation.

• My Inspections — Assigned work with the subject, scheduled date and current inspection state.
• Pending Inspection Checks — Requirements still waiting for a recorded result.
• Inspection Review Queue — Inspections awaiting the Quality Approver’s disposition decision.

Use Inspection to disposition. Failed scope continues through Correction to effectiveness.