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Learning Management System
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Learning Management System · Available now

Follow each course enrollment from assignment to reviewed completion.

Learning Management System organizes courses, employee learners, enrollments, progress lines, evidence, review decisions, and delivery records. A learning operations team can assign a course within an organization, record each learner's progress, and keep supporting documents beside the enrollment.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewEnrollment Status List
Learning Management System · Enrollments

Enrollment Status List

Enrollments in one list

New enrollment
Enrollments in view
6
Draft
2
Submitted
1
Verified
1
Draft2
Anjali Menon, warehouse safetyQuality audit fundamentals
430
18 Oct
Zara Okeke, first aid renewalSupervisor essentials
820
03 Nov
Add
Submitted1
Noah Bennett, supervisor essentialsCustomer care foundations
280
28 Oct
Add
Verified1
Farida Ali, data privacy basicsForklift operator refresher
750
29 Oct
Add
Decided1
Mateo Alvarez, forklift refresherForklift operator refresher
450
31 Oct
Add
Delivered1
Yuki Sato, customer care foundationsSupervisor essentials
400
31 Oct
Add
Anjali Menon, warehouse safetyEnrollments · ENR-70085
Draft
CourseQuality audit fundamentals
OwnerZara Okeke
Assigned at18 Oct
Revision430
Decide revisionENR-70085 · Anjali Menon, warehouse safety

The Learning Management Reviewer decides on the submitted enrollment revision.

Waiting for Learning Management Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
14
Saved views
14
Roles with set permissions
5
Reports and dashboards
8
Features

Follow each learner's course work

Every feature works on the same records. Pick one to see the screen your team works in.

Courses and organizations

Keep each course tied to the organization responsible for it.

  • Check the catalog
  • Check the learner
  • Keep the policy reference
  • Courses
  • Organizations
  • Employees
  • Source mappings
Explore courses and organizations
OverviewCourse Catalog
Learning Management System · Courses and organizations

Course Catalog

Courses

New
CodeTitleOrganizationEffective fromEffective toActive
SAFE-101Warehouse safety foundationsHarbor Vale Training22 Oct27 OctYes
SUP-204Supervisor essentialsMaple Ridge Academy23 Oct25 OctYes
PRIV-110Data privacy basicsCedar Brook Learning28 Oct04 NovYes
LIFT-220Forklift operator refresherStonefield Learning Group24 Oct01 NovYes
CARE-105Customer care foundationsBright Hollow Education04 Nov07 NovYes
6 of 6 records
SAFE-101Courses · CRS-46788
Yes
TitleWarehouse safety foundations
OrganizationHarbor Vale Training
Effective from22 Oct
Effective to27 Oct
Example screen with sample data
Process

From assignment to recorded delivery

Enrollment to reviewed completion ships ready to use. One step needs a named approval before the work moves on: Decide revision (Learning Management Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Assign course

    Match an active course with the learner and organization.

    Anjali Menon, warehouse safetyENR-70085 · Learning Management Operator
    Assign courseBy Learning Management Operator

  2. Record progress

    Keep each observed requirement and source reference with the enrollment.

    Anjali Menon, warehouse safetyENR-70085 · Learning Management Operator
    Record progressBy Learning Management Operator

  3. Submit enrollment

    Present the prepared case for independent review.

    Anjali Menon, warehouse safetyENR-70085 · Learning Management Operator
    Submit enrollmentBy Learning Management Operator

  4. Verify evidence

    Check progress and supporting documents for the current revision.

    Anjali Menon, warehouse safetyENR-70085 · Learning Management Reviewer
    Verify evidenceBy Learning Management Reviewer

  5. Decide revision

    The Learning Management Reviewer records the decision and reason.

    Anjali Menon, warehouse safetyENR-70085 · Learning Management Reviewer
    Decide revisionBy Learning Management Reviewer
    ApprovalThe Learning Management Reviewer decides on the submitted enrollment revision.

  6. Record delivery

    Trace the operation result and retain its delivery reference.

    Anjali Menon, warehouse safetyENR-70085
    Record delivery

Start with Enrollment to delivery

Inside a record

Bring source evidence and results together

Open any enrollment to see its enrollment progress, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Course, Owner, Assigned at and Revision.

  2. 2
    Enrollment progress

    Each line is linked to this enrollment.

  3. 3
    Who works on it

    Read Only Analyst, Learning Management Operator and Learning Management Administrator, each with their own permissions.

  4. 4
    Process stages

    Assign course and Record progress, with the role that acts.

  5. 5
    Approvals

    Decide revision, with who decides.

Enrollment Status ListAnjali Menon, warehouse safety
Learning Management System · Enrollments

Anjali Menon, warehouse safety

Quality audit fundamentals · Draft

Log activity
1
Record details
CourseQuality audit fundamentals
OwnerZara Okeke
Assigned at18 Oct
Revision430
2
Enrollment progress

Anjali Menon, warehouse safety

EnrollmentSequenceDescription
Noah Bennett, supervisor essentials40Complete warehouse hazard module
Noah Bennett, supervisor essentials60Pass privacy knowledge check
Mateo Alvarez, forklift refresher70Submit forklift practical score
Enrollment progress
6
Total sequence
220
3

Who works on it

  • Read Only AnalystView Courses, Employees, enrollment progress, Enrollments…
  • Learning Management OperatorManage enrollment progress, Enrollments, evidence documents…
  • Learning Management AdministratorManage Courses
4

Process stages

  • Assign courseLearning Management Operator
  • Record progressLearning Management Operator
5

Approvals

  • Decide revisionLearning Management Reviewer
    Approved
Example screen with sample data
Approvals

Decide on the exact revision

Learning Management Reviewer records review decisions against the enrollment revision and cannot approve their own preparation.

OverviewApprovals
Learning Management System · Overview

Approvals

Signed in as Learning Management Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • ENR-94618Anjali Menon, warehouse safety
    Forklift operator refresherRequested by Farida Ali
    Submitted3dActions
  • ENR-55117Noah Bennett, supervisor essentials
    Quality audit fundamentalsRequested by Leena Nair
    Submitted1dActions
  • ENR-11859Farida Ali, data privacy basics
    Warehouse safety foundationsRequested by Farida Ali
    Submitted3dActions
  • ENR-66328Mateo Alvarez, forklift refresher
    Customer care foundationsRequested by Zara Okeke
    Submitted5dActions

Who approves what

DecisionApprover
Decide revisionThe Learning Management Reviewer records the decision and reason.Learning Management Reviewer
1 approval rule · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Learning Management System to the work that is theirs. Pick a role to see what it starts with.

Read Only Analyst

Reads authorized summaries and aggregates across every table plus the four portal pages. No record creation or editing, no schema or administrative capability.

This is the first screen this role sees.

OverviewEnrollment Status List

Enrollment Status List

Enrollments · Read Only Analyst

Draft2
Anjali Menon, warehouse safetyQuality audit fundamentals
430
18 Oct
Zara Okeke, first aid renewalSupervisor essentials
820
03 Nov
Add
Submitted1
Noah Bennett, supervisor essentialsCustomer care foundations
280
28 Oct
Add
Verified1
Farida Ali, data privacy basicsForklift operator refresher
750
29 Oct
Add
Decided1
Mateo Alvarez, forklift refresherForklift operator refresher
450
31 Oct
Add
Delivered1
Yuki Sato, customer care foundationsSupervisor essentials
400
31 Oct
Add
Example screen with sample data

Roles and permissions

Reports

See progress and exceptions by course

Answer course, progress, review, and delivery questions from linked records.

Overview
Learning Management System · Overview

Learning Management System dashboard

This quarter

Follow-up actions in view
6
Open
3
In progress
3
Due date within 14 days
3

Enrollments by status

How far records got this quarter

StageReachedStep
Draft25
Submitted1248%
Verified758%
Decided457%

Revision by status

Sample totals per stage

10.0k0
10.0kDraft
10.0kSubmitted
6.0kVerified
4.0kDecided
3.0kDelivered
Example screen with sample data
  1. 01Enrollment status by course

    Group enrollment status by course and organization.

  2. 02Completed requirements by learner

    Show each enrollment's owner, course, and completed requirement count.

  3. 03Progress outcomes by course

    Group progress outcomes through their enrollment and course.

  4. 04Evidence verification queue

    Show supporting documents, verification state, and verifier.

  5. 05Reviewer decisions by revision

    Show each decision, reviewer, source revision, date, and reason.

  6. 06Overdue follow-up work

    Show open actions by assignee and due date.

  7. 07Delivery results by course

    Group delivered enrollments and their delivery references by course.

  8. 08Execution exceptions

    Show failed attempts and runs requiring reconciliation with their source enrollment.

All reports and dashboards

Who it's for

Fit your learning operation

See how Learning Management System fits your kind of team.

Internal training teams

Track employee course assignments and reviewed progress within an organization.

Multi-organization learning

Keep course and learner ownership clear across participating organizations.

Policy-driven course programs

Review course evidence against a recorded policy reference and effective period.

Controls

Keep decisions and delivery traceable

Each stage of enrollment to reviewed completion names the role that acts and the status it records, so a change is never anonymous.

OverviewEnrollment to reviewed completion
Learning Management System · Process

Enrollment to reviewed completion

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
1
Roles involved
2
Tables touched
9
Submit enrollment
Learning Management Operator
StatusDraft → Submitted
Verify evidence
Learning Management Reviewer
StatusSubmitted → Verified
RecordsEnrollment progress
Decide revisionApproval
Learning Management Reviewer
StatusVerified → Decided
RecordsReview decisions
Enrollment to reviewed completion
  1. Start
    Submit enrollmentDraft → Submitted
    Learning Management Operator
  2. Step
    Verify evidenceSubmitted → Verified
    Enrollment progress
  3. Approval
    Decide revisionVerified → Decided
    Review decisions
  4. Step
    Record deliveryDecided → Delivered
    Execution attempts
Example screen with sample data

See each stage in detail

AI agent

Get help preparing the next case

Use Proto to configure learning records and prepare decisions for people.

It can

  • Administrator: Prepare course definitions from approved codes, dates, organizations, and policy references for administrator review.
  • Operator: Help locate an enrollment, summarize its progress outcomes and documents, and draft a follow-up action for an assigned employee.
  • Reviewer: Gather the source revision, line outcomes, document verification, and prior decisions so the reviewer can decide.
  • Analyst: Explain status and exception summaries from authorized records, with links back to the source cases.

Stays with a person

  • A person must decide whether evidence supports completion.
  • Proto can present records and assist with configuration, but it should not make the independent review decision or treat an uncertain delivery result as successful.
  • The reviewer and operator retain their recorded responsibilities.
  • Usage depends on your ERP.AI plan and the work Proto performs.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Learning Management System
  • Course content source
  • Assessment source
  • Document source
  • Completion recipient
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 14 tables
14tables
  • Courses and organizations4
  • Learners and enrollments5
  • Progress and evidence4
  • Independent review5
  • Follow-up and correction5
  • Delivery and provenance5
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set ownership

    Agree the organizations, course owners, operator, reviewer, and analyst accounts. Check how employee records identify learners and case owners.

  2. Prepare the catalog

    Load course codes, titles, effective periods, active state, and policy references. Confirm organization links.

  3. Pilot enrollments

    Assign sample learners, add progress lines and documents, and rehearse a submitted case and a returned case.

  4. Review decisions

    Use separate operator and reviewer accounts to confirm revision matching, reasons, and follow-up ownership.

  5. Check delivery

    Trace an approved case through the operation result, steps, attempts, and delivery reference. Investigate an uncertain attempt before repeating it.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Learning Management System.

All questions
How do I get started?

Click Get started, then use Proto to configure Learning Management System for your business. Begin with one organization, a few courses, assigned learners, and a case that can move from progress through independent review.

What identifies a course?

Use its code, title, owning organization, effective dates, and policy reference. Check those details before assigning a learner.

Can a learner have more than one enrollment?

Yes. Each enrollment links an employee owner to a particular course and organization, with its own status, progress, evidence, and history.

How is progress recorded?

Record individual requirement lines with an outcome, observation date, description, and source reference. Supporting documents link to the enrollment.

Who decides whether a case is approved?

A Learning Management Reviewer records the decision and reason against the source revision. The reviewer should be independent of the person preparing the case.

What happens when evidence is returned?

The operator can assign a follow-up action with an owner and due date, correct the source material, and present the changed revision for another review.

How can we trace a delivered result?

Use the delivery reference and the operation run, steps, and attempts. They retain source revision, operation key, result and receipt references.

What if a delivery attempt fails or is uncertain?

Investigate the operation key, failure reason, provider reference, and receipt before making another attempt. Keep the earlier result available for reconciliation.

Can we report progress by course?

Yes. The linked course, enrollment, progress, decision, and delivery records support course-level summaries and source-case inspection.

How should we set permissions?

Separate catalog maintenance, enrollment preparation, independent review, and read-only analysis. Rehearse access with distinct accounts and organization scopes.

Set up Learning Management System your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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