Events

An Event Manager starts with the program subject, a start time, capacity and the organization responsible for the event. The owner is a Team Member and the counterparty is a Venue. That combination makes the schedule more useful than a date alone: admissions staff can identify who can answer a capacity question, and the reviewer can see which organization will run the program. The Events page shows a calendar, capacity strip and admission-hour bars, with the selected event detail below the visualization.

The event record has draft, review, approved and open states for the team to use as work progresses. Keep the revision with the decision. If the owner changes the program after review, the team needs to know which version the reviewer actually saw. A reviewer can return an event for correction and state the reason in Review Decisions. The owner then resolves the point before the event is opened.

• Schedule. starts at and ends at describe the planned interval for the event.
• Capacity. Capacity sets the number the admissions team must reconcile against reserved quantities.
• Responsibility. Organization, Owner and Counterparty connect the program to the operating team and venue.

Agree who may create an event, who reviews it and who opens admission. Decide whether a returned decision sends the current draft back to the same owner. Establish the time zone for each Organization so the schedule is read consistently. Keep a named owner for every event and a usable venue record before the first rehearsal.

Suppose an organizer plans a panel with a fixed room capacity. The Event Manager enters its start and end time, selects the venue and submits the current revision for review. The Event Reviewer examines capacity and venue eligibility, then records an approve or return decision with a reason. Once approved, admissions staff can work against the open event. If the venue changes later, the team reviews the changed record rather than treating the earlier decision as approval of the new venue. At closeout, the owner checks admissions and payment evidence before marking the event completed.

• Upcoming Event Schedule — Dated approved and open programs, with their venue and owner.
• Events Awaiting Review — Programs whose current state calls for a reviewer.
• Open Events — Programs for which the admissions team is working.

See event preparation and admissions.