Organizations and venues

Organizations identify the entity that owns event work. Each has a name, code, active state, time zone and currency. Those details set context for a program before admissions begin. Team Members connect a platform User to an Organization and keep a role name, active state and time zone. The Event owner refers to one of these members, making responsibility visible on the working record.

Venues belong to an Organization and include a contact, address and eligibility note. A venue can represent a physical or virtual location or resource provider. The Event’s Counterparty reference selects the venue for that program. The venue directory lets a manager check whether a location is active and whether its note fits the planned event before it is sent for review.

• Organization. The operating entity supplies time zone and currency context.
• People. team members link staff identity and membership to the entity.
• Place. Venues provide a named counterparty and contact for the event.

Decide which Organization owns each program when the business operates more than one entity. Keep codes distinct and agree who may retire a venue or membership. Confirm that an event’s owner belongs to the correct organization. Use the venue eligibility note to record a useful selection criterion; it does not replace an Event Reviewer’s decision on a specific program.

A manager is preparing an event in a venue used by several programs. Admin checks that the venue is active, its organization matches the event and its contact can handle the schedule. The Event Manager selects that venue and assigns a current Team Member as owner. The Event Reviewer can then see the organization, responsible person and venue in one record. If the venue becomes unavailable, the manager changes the event’s counterparty and sends the changed revision through review. Earlier admissions and decisions remain linked to the same Event rather than being moved into a new record without explanation.

Before using a venue for another event, confirm its active state and contact details. An older event may still reference a venue that has since become inactive; that history should remain understandable. Similarly, a Team Member who leaves the organization should not become the owner of a new event. Admin can maintain the master records while the Event Manager remains accountable for the selected event.

• Venue Directory — Active event locations and their organization, contact and eligibility note.
• My Team Membership — The signed-in user’s organization and membership details.

See event preparation and implementation.