Payment evidence

Payment Evidence records provider events under a parent Event. Its type distinguishes an authorization, capture, refund or void. The amount in US dollars, event identifier, provider reference, occurrence time and verification state give Finance Reviewer a way to locate and inspect the provider’s record. An authorization is not the same as a capture. Likewise, a refund record should not be treated as finished money movement until its provider result is verified.

Admissions carry a separate provider receipt reference. The finance handoff joins that reference and the event’s payment evidence to the capacity and admission record. This keeps operational admission decisions connected to the source of payment confirmation. When a provider response is uncertain, the team examines the existing reference before requesting another action.

• Provider identity. provider event ID and provider reference identify the external event to reconcile.
• Effect type. Type and amount USD describe the financial effect under review.
• Verification. Verified tells the team whether the provider result has been confirmed.

Choose the source of provider results and define who may mark those records verified. Agree how identifiers from that provider map to the event and admission receipt. Decide how a partial refund or a void is reviewed and which person can approve it. Keep the finance review separate from an admission scan; entry staff should not be able to confirm external money movement by changing an event label.

A guest group reserves places for an open event. The provider first supplies an authorization, then a capture. Finance Reviewer checks the capture’s reference and verification state against the admission line before the reservation is treated as paid. If the event is cancelled after people have been admitted, the history of entry remains. A reviewer examines the compensation case, and finance records refund evidence only after the provider can confirm the effect. The closeout report then separates captured amounts from any verified refund or void entries.

At each finance handoff, group the provider events by parent event and effect type. A capture and a refund may both appear on the same program, but their net effect needs a deliberate reconciliation. Check the occurrence time and provider reference when matching them to admission history. Keep any unresolved receipt on the exception list for the next reviewer.

• Verified Payment Evidence — Provider effects that have been confirmed for reconciliation.
• Open Operation Receipts — Payment-related operations needing a result check.

See event closeout and review decisions.