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Martial Arts Studio
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Martial Arts Studio · Available now

Keep each member's session and progress connected.

Martial Arts Studio connects a member to a dated session through a booking. A studio team keeps member contact details, membership plan terms, session capacity and the reservation's places and rate in the same record system.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewBooking Schedule
Martial Arts Studio · Bookings

Booking Schedule

Bookings in one list

New booking
Bookings in view
6
Total places
2,350
Requested
3
Confirmed
3
Requested3
Intermediate judo, TuesdayBKN-53748
590
03 Nov
Advanced kata, FridayBKN-77295
200
13 Oct
Advanced kata, FridayBKN-38057
630
24 Oct
Add
Confirmed3
Intermediate judo, TuesdayBKN-18639
190
14 Oct
Intermediate judo, TuesdayBKN-84894
560
04 Nov
Adult sparring, ThursdayBKN-43561
180
30 Oct
Add
Intermediate judo, TuesdayBookings · BKN-53748
Requested
MemberOwen Brooks
Starts at03 Nov
Ends at12 Nov
Places590
Confirm bookingBKN-53748 · Intermediate judo, Tuesday

Property Manager approves a booking only after checking the session interval and available places.

Waiting for Property Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
12
Saved views
14
Roles with set permissions
5
Reports and dashboards
8
Features

A clear view of studio work

Every feature works on the same records. Pick one to see the screen your team works in.

Members and plans

Keep member contact details and plan terms ready for each booking.

  • Member identity
  • Plan terms
  • Booking context
  • Members
  • Membership plans
  • Bookings
Explore members and plans
OverviewMember Directory
Martial Arts Studio · Members and plans

Member Directory

Members

New
Party numberNameEmailPhone
MMB-16505Avery Chenavery.chen@example.com+1 202-555-0141
MMB-55424Fatima Alifatima.ali@example.com+1 202-555-0142
MMB-77426Benicio Torresbenicio.torres@example.com+1 202-555-0143
MMB-86036Mina Patelmina.patel@example.com+1 202-555-0144
MMB-41807Ethan Fordethan.ford@example.com+1 202-555-0145
6 of 6 records
Avery ChenMembers · MMB-16505
Emailavery.chen@example.com
Phone+1 202-555-0141
Example screen with sample data
Process

From class request to follow-through

Member booking to studio follow-through ships ready to use. One step needs a named approval before the work moves on: Confirm booking (Property Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Prepare sessions

    Set capacity and availability before accepting places.

    Intermediate judo, TuesdayBKN-53748 · Property Manager
    Prepare sessionsBy Property Manager

  2. Request booking

    Connect a member to the intended session and dates.

    Intermediate judo, TuesdayBKN-53748 · Property Manager
    Request bookingBy Property Manager

  3. Confirm booking

    Check capacity before making the class commitment.

    Intermediate judo, TuesdayBKN-53748 · Property Manager
    Confirm bookingBy Property Manager
    ApprovalProperty Manager approves a booking only after checking the session interval and available places.

  4. Record attendance

    Attribute the session task to the person who handled it.

    Intermediate judo, TuesdayBKN-53748 · Front Desk Agent
    Record attendanceBy Front Desk Agent

  5. Review evidence

    Give Operations Reviewer the linked assessment and attendance context.

    Intermediate judo, TuesdayBKN-53748 · Operations Reviewer
    Review evidenceBy Operations Reviewer

  6. Reconcile payment

    Compare service charges with verified receipts by booking.

    Intermediate judo, TuesdayBKN-53748 · Finance Officer
    Reconcile paymentBy Finance Officer

Start with Session preparation

Inside a record

Keep outside confirmations accountable

Open any booking to see its attendance, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Member, Starts at, Ends at and Places.

  2. 2
    Attendance

    Each line is linked to this booking.

  3. 3
    Who works on it

    Finance Officer, Front Desk Agent and Property Manager, each with their own permissions.

  4. 4
    Process stages

    Prepare sessions and Record attendance, with the role that acts.

  5. 5
    Approvals

    Confirm booking, with who decides.

Booking ScheduleIntermediate judo, Tuesday
Martial Arts Studio · Bookings

Intermediate judo, Tuesday

Requested

Log activity
1
Record details
MemberOwen Brooks
Starts at03 Nov
Ends at12 Nov
Places590
2
Attendance

Intermediate judo, Tuesday

Task numberTask typeExpected at
ATT-13831Cleaning16 Oct
ATT-87185Maintenance19 Oct
ATT-14223Member Service11 Oct
Attendance
6
3

Who works on it

  • Finance OfficerManage Payments, Services, tournament registrations
  • Front Desk AgentManage Attendance, belt assessments
  • Property ManagerManage Attendance, belt assessments, Bookings, Members…
4

Process stages

  • Prepare sessionsProperty Manager
  • Record attendanceFront Desk Agent
5

Approvals

  • Confirm bookingProperty Manager
    Approved
Example screen with sample data
Approvals

Decisions stay with the right person

Property Manager maintains sessions, members, plans and bookings.

OverviewApprovals
Martial Arts Studio · Overview

Approvals

Signed in as Property Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • SRV-23929Private karate lesson
    Diego Navarro, Thursday sparringRequested by Finance Officer
    Draft2dActions
  • SRV-71175Belt assessment
    Hana Kim, Monday beginner karateRequested by Finance Officer
    Draft1dActions
  • SRV-67288Uniform fitting
    Keiko Tanaka, Saturday family classRequested by Finance Officer
    Draft2dActions
  • SRV-39228Sparring gear rental
    Amira Saleh, Sunday junior grapplingRequested by Finance Officer
    Draft4dActions

Who approves what

DecisionApprover
Confirm bookingCheck capacity before making the class commitment.Property Manager
1 approval rule · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Martial Arts Studio to the work that is theirs. Pick a role to see what it starts with.

Finance Officer

Prepares authorized financial drafts and reconciles confirmed receipts.

This is the first screen this role sees.

OverviewTournament Entries

Tournament Entries

Tournament registrations · Finance Officer

Registered3
Riverbend Open, adult divisionsSaira Qureshi, Wednesday youth class
200
27 Oct
Westside Youth ChampionshipAmira Saleh, Sunday junior grappling
60
01 Nov
Harbor Grappling CupSaira Qureshi, Wednesday youth class
910
28 Oct
Add
Confirmed3
Autumn Dojo InvitationalMarcus Bell, Tuesday judo
350
04 Nov
Valley Forms ChallengeNikhil Shah, Saturday open mat
940
23 Oct
Spring Belt ShowcaseOwen Brooks, Friday advanced kata
170
19 Oct
Add
Example screen with sample data

Roles and permissions

Reports

Read demand and outcomes together

Review booking demand, assessment results and financial follow-up from linked records.

Overview
Martial Arts Studio · Overview

Martial Arts Studio dashboard

This quarter

Attendance in view
6
Cleaning
2
Maintenance
2
Member Service
2

Bookings by status

How far records got this quarter

StageReachedStep
Requested41
Confirmed2868%
Attended2071%
Completed1260%

Places by status

Sample totals per stage

10.0k0
8.0kRequested
9.0kConfirmed
10.0kAttended
10.0kCompleted
10.0kCancelled
Example screen with sample data
  1. 01Bookings by status

    Show reservation count and places by booking status.

  2. 02Session capacity and bookings

    Show each session's capacity alongside linked booking places and dates.

  3. 03Attendance work by state

    Group attendance tasks by type and status.

  4. 04Assessment outcomes by discipline

    Group Pass and Retry results by discipline and assessment date.

  5. 05Tournament entries by event

    Group registration amount and status by tournament name and event date.

  6. 06Payments by booking

    Compare received amounts and payment statuses for each booking.

  7. 07Service charges by status

    Show service price by draft, posted and voided state.

  8. 08Membership plan terms

    Compare plan price and validity dates.

All reports and dashboards

Who it's for

Fits the way your studio runs

See how Martial Arts Studio fits your kind of team.

Neighborhood dojo

Keep member classes, assessment dates and local event entries connected.

Multidiscipline school

Distinguish session types and assessment disciplines across one member base.

Event active studio

Coordinate class bookings, tournament entries and booking-linked payments.

Controls

Check every booking link

Each stage of member booking to studio follow-through names the role that acts and the status it records, so a change is never anonymous.

OverviewMember booking to studio follow-through
Martial Arts Studio · Process

Member booking to studio follow-through

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
1
Roles involved
4
Tables touched
6
Confirm bookingApproval
Property Manager
StatusRequested → Confirmed
RecordsSessions
Record attendance
Front Desk Agent
StatusConfirmed → Attended
RecordsBookings, Sessions
Record tournament entry
Finance Officer
StatusRegistered → Confirmed
RecordsBookings
Member booking to studio follow-through
  1. Start
    Confirm bookingRequested → Confirmed
    Sessions
  2. Step
    Record attendanceConfirmed → Attended
    Bookings
  3. Step
    Record tournament entryRegistered → Confirmed
    Bookings
  4. Step
    Reconcile paymentPending → Confirmed
    Payments
  5. Step
    Complete bookingAttended → Completed
    Bookings
Example screen with sample data

See each stage in detail

AI agent

Prepare the case with Proto

Ask Proto to prepare studio records and evidence for human review.

It can

  • Property Manager: Show requested bookings for a session and compare their dates and places with capacity.
  • Front Desk Agent: Find the correct booking and session before recording attendance or a belt assessment.
  • Operations Reviewer: Present the linked assessment, attendance and booking context for a decision.
  • Finance Officer: Gather payments and service items for one reservation so the officer can reconcile them.

Stays with a person

  • A staff member decides whether a booking can be confirmed, an assessment result is accepted and a payment receipt is verified.
  • Proto can prepare linked records for that review.
  • It should not treat a pending payment or a registered tournament entry as proof of completion.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Martial Arts Studio
  • Payment source
  • Tournament organizer
  • Member communications
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 12 tables
12tables
  • Members and plans3
  • Sessions and capacity3
  • Bookings5
  • Attendance5
  • Belt assessments5
  • Tournament registrations4
  • Payments and services4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Agree the operating rules

    Define session capacity, booking confirmation, attendance, assessment review and payment confirmation owners.

  2. Prepare reference records

    Load people, members, plan terms and sessions, then check identifiers and permissions.

  3. Run a booking cycle

    Enter requests, inspect conflicting intervals, confirm an eligible booking and record attendance.

  4. Exercise specialty work

    Attach a belt assessment and a tournament entry to the correct booking and rehearse review.

  5. Reconcile finance

    Compare service items, pending payments and confirmed receipts before the manager completes a booking.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Martial Arts Studio.

All questions
How do I get started?

Click Get started, then use Proto to configure Martial Arts Studio for your business. Start with current members, a manageable set of sessions and one representative booking cycle.

Who confirms a class booking?

Property Manager owns bookings and checks session capacity, dates and places before moving a request to Confirmed.

Can a member have several bookings?

Yes. Each booking has its own reservation number, session, interval, places, rate and status.

Where is attendance recorded?

An attendance task links the booking, session and recording person. Its expected and check-in dates describe the work.

How do belt results stay traceable?

Each assessment has a discipline, date, participant count, Pass or Retry result and a linked booking.

How are tournament entries tracked?

An entry stores the tournament name, event date, amount, booking and registration state.

Does a confirmed entry mean payment is confirmed?

The registration and payment have separate states. Finance Officer verifies a receipt before marking the payment Confirmed.

How should a withdrawal be handled?

Mark the entry Withdrawn and review any linked payment under the studio's refund policy.

What happens when a session is unavailable?

Property Manager reviews its operating state and the booking schedule before making another commitment.

Who reviews assessment evidence?

Operations Reviewer reads the assessment and linked booking context, then flags any incorrect detail for the staff owner to correct.

Set up Martial Arts Studio your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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