Integrations
Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
- Music Festival Management
- Payment provider
- Platform identity
- Uploaded files
Music Festival Management · Available now
Example screen with sample data
Plan events and trace every admission decision.
An event owner sets the schedule, venue and capacity, then moves the event through review before it opens. The team keeps each event tied to its organization and venue, with an owner responsible for changes to the operating plan.
- No per-user fees
- Manual work is free
- Configure it in Proto
OverviewEvents awaiting review×
Music Festival Management · Events
New event
Events awaiting review
approval waits for the independent reviewer
Events in view
6Total capacity
3,630Review
6| Record number | Subject | Status | Starts at | Capacity | Revision | |
|---|---|---|---|---|---|---|
| EVN-19273 | Riverside opening concert | Review | 02 Nov | 920 | 860 | |
| EVN-75401 | Lantern Grove acoustic stage | Review | 02 Nov | 40 | 40 | |
| EVN-37514 | Harbor Steps evening showcase | Review | 03 Nov | 950 | 640 | |
| EVN-11004 | New Voices afternoon set | Review | 31 Oct | 920 | 890 | |
| EVN-67569 | Nightfall percussion workshop | Review | 30 Oct | 520 | 370 |
6 of 6 records
Riverside opening concertEvents · EVN-19273
ReviewStarts at02 Nov
Capacity920
Revision860
OwnerLena Fischer
Approve eventEVN-19273 · Riverside opening concert
Independent Reviewer decides against the event revision.
Waiting for Independent Reviewer
ApproveReturn
- Tables, ready to use
- 11
- Saved views
- 13
- Roles with set permissions
- 6
- Reports and dashboards
- 8
Features
Event records your team can act on
Every feature works on the same records. Pick one to see the screen your team works in.
Event scheduling
Set the event window, capacity, venue and owner.
- Schedule and capacity
- Revision and decision
- Opening and closure
- Events
- Venues
- Organizations
- Team members
- Review decisions
OverviewOpen events×
Music Festival Management · Event scheduling
New
Open events
Completion waits for the event owner
| Record number | Subject | Status | Capacity | Counterparty | |
|---|---|---|---|---|---|
| EVN-79949 | Riverside opening concert | Open | 230 | Riverside main stage | |
| EVN-75258 | Lantern Grove acoustic stage | Open | 760 | Northbank workshop studio | |
| EVN-77336 | Harbor Steps evening showcase | Open | 480 | Old Mill indoor theater | |
| EVN-44760 | New Voices afternoon set | Open | 700 | Northbank workshop studio | |
| EVN-52545 | Nightfall percussion workshop | Open | 370 | Meadow Stage pavilion |
6 of 6 records
Riverside opening concertEvents · EVN-79949
OpenCapacity230
CounterpartyRiverside main stage
Registration review
Track participant submissions and reviewer decisions.
- Submission
- Decision
- Completion
- Event registrations
- Events
- Organizations
- Review decisions
- Admissions
- Payment evidence
OverviewRegistrations to decide×
Music Festival Management · Registration review
New
Registrations to decide
Approval conditions
| Event | Status | Registered at | Quantity | Parent | Organization | |
|---|---|---|---|---|---|---|
| Riverside opening concert | Submitted | 04 Nov | 800 | Harbor Steps evening showcase | Meadowline Cultural Trust | |
| Lantern Grove acoustic stage | Submitted | 02 Nov | 590 | Nightfall percussion workshop | Willowfield Community Events | |
| Harbor Steps evening showcase | Submitted | 13 Oct | 480 | Meadow Stage family concert | Lantern Grove Events | |
| New Voices afternoon set | Submitted | 15 Oct | 260 | Nightfall percussion workshop | Willowfield Community Events | |
| Nightfall percussion workshop | Submitted | 11 Oct | 280 | Harbor Steps evening showcase | Harbor Steps Productions |
6 of 6 records
Riverside opening concertEvent registrations · ER-13469
SubmittedRegistered at04 Nov
Quantity800
ParentHarbor Steps evening showcase
OrganizationMeadowline Cultural Trust
Revision690
Admissions and check-in
Reserve capacity and preserve admission history.
- Reservation
- Gate action
- Exception trail
- Admissions
- Events
- Event registrations
- Operation receipts
- Payment evidence
OverviewReserved admissions×
Music Festival Management · Admissions and check-in
New
Reserved admissions
Admissions
| Parent | Line number | Attendee reference | Quantity | Reserved at | Admitted at | |
|---|---|---|---|---|---|---|
| Sunrise songwriter circle | 530 | TKT-2026-0418 | 910 | 20 Oct | 28 Oct | |
| Harbor Steps evening showcase | 150 | TKT-2026-0431 | 190 | 22 Oct | 25 Oct | |
| Sunrise songwriter circle | 300 | TKT-2026-0452 | 800 | 18 Oct | 25 Oct | |
| New Voices afternoon set | 710 | TKT-2026-0467 | 700 | 11 Oct | 20 Oct | |
| Harbor Steps evening showcase | 200 | TKT-2026-0483 | 380 | 22 Oct | 24 Oct |
6 of 6 records
TKT-2026-0418Admissions · ADM-66302
ParentSunrise songwriter circle
Line number530
Quantity910
Reserved at20 Oct
Admitted at28 Oct
Venues and organizations
Keep operating scope and venue eligibility clear.
- Organization scope
- Venue choice
- Staff access
- Organizations
- Venues
- Team members
- Users
- Events
OverviewMy membership×
Music Festival Management · Venues and organizations
New
My membership
Team members
| Name | Active | Role title | Organization | User | |
|---|---|---|---|---|---|
| Isabel Moreno | Yes | Festival director | Sunrise Music Society | Mateo Cruz | |
| Kwame Adjei | No | Venue operations lead | Meadowline Cultural Trust | Amara Okonkwo | |
| Hana Sato | Yes | Artist liaison | Meadowline Cultural Trust | Celia Park | |
| Omar Haddad | No | Admissions supervisor | Sunrise Music Society | Isabel Moreno | |
| Lena Fischer | Yes | Volunteer coordinator | Sunrise Music Society | Kwame Adjei |
6 of 6 records
Isabel MorenoTeam members · TM-67894
YesRole titleFestival director
OrganizationSunrise Music Society
UserMateo Cruz
Payment evidence
Associate verified provider events with event activity.
- Provider facts
- Capture check
- Corrections
- Payment evidence
- Events
- Admissions
- Event registrations
- Operation receipts
- Review decisions
OverviewVerified captures×
Music Festival Management · Payment evidence
New
Verified captures
Payment evidence
| Parent | Provider event ID | Type | Amount USD | Verified | Provider reference | |
|---|---|---|---|---|---|---|
| New Voices afternoon set | PAY-EVT-260418 | Capture | 760 | Yes | PAY-REF-260418 | |
| Lantern Grove acoustic stage | PAY-EVT-260431 | Capture | 930 | Yes | PAY-REF-260431 | |
| Sunrise songwriter circle | PAY-EVT-260452 | Capture | 560 | Yes | PAY-REF-260452 | |
| Meadow Stage family concert | PAY-EVT-260467 | Capture | 620 | Yes | PAY-REF-260467 | |
| Closing night ensemble | PAY-EVT-260483 | Capture | 290 | Yes | PAY-REF-260483 |
6 of 6 records
PAY-EVT-260418Payment evidence · PE-11730
CaptureParentNew Voices afternoon set
Amount USD760
VerifiedYes
Provider referencePAY-REF-260418
Review and evidence
Trace decisions, attachments and guarded actions.
- Independent decision
- Action receipt
- Evidence visibility
- Review decisions
- Record attachments
- Operation receipts
- Events
- Team members
OverviewReceipts needing review×
Music Festival Management · Review and evidence
New
Receipts needing review
Operation receipts
| Parent | Operation key | Action | Expected revision | Result state | Failure reason | |
|---|---|---|---|---|---|---|
| Closing night ensemble | admission-open-0418 | Approve registration | 60 | Needs review | Ticket already admitted | |
| Harbor Steps evening showcase | ticket-check-0431 | Issue admission pass | 910 | Needs review | Venue capacity reached | |
| Closing night ensemble | capacity-update-0452 | Verify ticket scan | 280 | Needs review | Payment receipt unmatched | |
| New Voices afternoon set | payment-match-0467 | Record payment evidence | 730 | Needs review | Registration consent missing | |
| Nightfall percussion workshop | registration-review-0483 | Update venue capacity | 140 | Needs review | Pass expired before entry |
6 of 6 records
admission-open-0418Operation receipts · OR-40964
Needs reviewParentClosing night ensemble
ActionApprove registration
Expected revision60
Failure reasonTicket already admitted
Process
From schedule to admission
Plan an event through admission and close ships ready to use. One step needs a named approval before the work moves on: Approve event (Independent Reviewer).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
-
Draft event
Set the event schedule, venue and capacity.
Riverside opening concertEVN-19273 · Event OwnerDraft eventBy Event Owner -
Review event
Send the current event revision for inspection.
Riverside opening concertEVN-19273 · Independent ReviewerReview eventBy Independent Reviewer -
Approve event
Independent Reviewer decides the current revision.
Riverside opening concertEVN-19273 · Independent ReviewerApprove eventBy Independent ReviewerApprovalIndependent Reviewer decides against the event revision. -
Open event
Use the approved event scope for admissions.
Riverside opening concertEVN-19273 · Event OwnerOpen eventBy Event Owner -
Reserve admission
Check capacity and verified capture before holding a place.
Riverside opening concertEVN-19273 · Admissions LeadReserve admissionBy Admissions Lead -
Close event
Compare attendance and provider evidence before completion.
Riverside opening concertEVN-19273 · Event OwnerClose eventBy Event Owner
Inside a record
Provider facts with original references
Open any event to see its admissions, the roles that work on it, its process stages and its approvals on one page.
- 1Record details
Starts at, Capacity, Revision and Owner.
- 2Admissions
Each line is linked to this event.
- 3Who works on it
Admin, Event Owner and Independent Reviewer, each with their own permissions.
- 4Process stages
Draft event and Review event, with the role that acts.
- 5Approvals
Approve event, with who decides.
Events awaiting reviewRiverside opening concert×
Music Festival Management · Events
Log activity
Riverside opening concert
Review
1
Record details
Starts at02 Nov
Capacity920
Revision860
OwnerLena Fischer
2
Admissions
Riverside opening concert
| Parent | Line number | Attendee reference |
|---|---|---|
| Sunrise songwriter circle | 530 | TKT-2026-0418 |
| Harbor Steps evening showcase | 150 | TKT-2026-0431 |
| Sunrise songwriter circle | 300 | TKT-2026-0452 |
- Admissions
- 6
- Total line number
- 2,690
3
Who works on it
- AdminManage Organizations, team members, Users, Venues
- Event OwnerManage Events, event registrations, record attachments
- Independent ReviewerManage review decisions
4
Process stages
- Draft eventEvent Owner
- Review eventIndependent Reviewer, Event Owner
5
Approvals
- Approve eventIndependent ReviewerApproved
Approvals
Decisions tied to the current revision
The person changing an event or registration should not approve the same revision. Review decisions retain the independent reviewer.
OverviewApprovals×
Music Festival Management · Overview
Approvals
Signed in as Independent Reviewer
Waiting for you
4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
- EVN-19273Riverside opening concertReview3dActions
- EVN-75401Lantern Grove acoustic stageReview1dActions
- EVN-37514Harbor Steps evening showcaseReview3dActions
- EVN-11004New Voices afternoon setReview4dActions
Who approves what
| Decision | Approver | |
|---|---|---|
| Approve eventIndependent Reviewer decides the current revision. | Independent Reviewer | |
| Approve Events, event registrations | Independent Reviewer |
2 approval rules · set per role in Proto
Roles
A workspace for each role
Everyone opens Music Festival Management to the work that is theirs. Pick a role to see what it starts with.
Admin
Maintains organizations, staff membership and operating access.
- Manage Organizations, team members, Users, Venues
- View Events, event registrations, Admissions, review decisions, payment evidence, operation receipts, record attachments
Event Owner
Prepares event scope and submits the current revision for review.
This is the first screen this role sees.
OverviewEvent schedule×
Event schedule
Events · Event Owner
Approved3
Riverside opening concertWillowfield courtyard
11 Oct
Harbor Steps evening showcaseWillowfield courtyard
14 Oct
Nightfall percussion workshopRiverside main stage
25 Oct
Add
Open3
Lantern Grove acoustic stageNorthbank workshop studio
13 Oct
New Voices afternoon setWillowfield courtyard
27 Oct
Meadow Stage family concertHarbor Steps amphitheater
22 Oct
Add
Independent Reviewer
Decides whether an event or registration revision can advance.
This is the first screen this role sees.
OverviewRegistrations to decide×
Registrations to decide
Event registrations · Independent Reviewer
| Event | Status | Registered at | Quantity | Parent | Organization | |
|---|---|---|---|---|---|---|
| Riverside opening concert | Submitted | 04 Nov | 800 | Harbor Steps evening showcase | Meadowline Cultural Trust | |
| Lantern Grove acoustic stage | Submitted | 02 Nov | 590 | Nightfall percussion workshop | Willowfield Community Events | |
| Harbor Steps evening showcase | Submitted | 13 Oct | 480 | Meadow Stage family concert | Lantern Grove Events | |
| New Voices afternoon set | Submitted | 15 Oct | 260 | Nightfall percussion workshop | Willowfield Community Events | |
| Nightfall percussion workshop | Submitted | 11 Oct | 280 | Harbor Steps evening showcase | Harbor Steps Productions |
6 of 6 records
Admissions Lead
Oversees reserved places and admission activity.
This is the first screen this role sees.
OverviewEvent schedule×
Event schedule
Events · Admissions Lead
Approved3
Riverside opening concertWillowfield courtyard
11 Oct
Harbor Steps evening showcaseWillowfield courtyard
14 Oct
Nightfall percussion workshopRiverside main stage
25 Oct
Add
Open3
Lantern Grove acoustic stageNorthbank workshop studio
13 Oct
New Voices afternoon setWillowfield courtyard
27 Oct
Meadow Stage family concertHarbor Steps amphitheater
22 Oct
Add
Gate Staff
Records admission for an existing reservation.
This is the first screen this role sees.
OverviewEvent schedule×
Event schedule
Events · Gate Staff
Approved3
Riverside opening concertWillowfield courtyard
11 Oct
Harbor Steps evening showcaseWillowfield courtyard
14 Oct
Nightfall percussion workshopRiverside main stage
25 Oct
Add
Open3
Lantern Grove acoustic stageNorthbank workshop studio
13 Oct
New Voices afternoon setWillowfield courtyard
27 Oct
Meadow Stage family concertHarbor Steps amphitheater
22 Oct
Add
Finance Reviewer
Checks provider evidence and investigates payment differences.
This is the first screen this role sees.
OverviewCompleted registrations×
Completed registrations
Event registrations · Finance Reviewer
| Event | Status | Quantity | Check-in at | Parent | |
|---|---|---|---|---|---|
| Riverside opening concert | Completed | 140 | 11 Oct | Meadow Stage family concert | |
| Lantern Grove acoustic stage | Completed | 870 | 19 Oct | Lantern Grove acoustic stage | |
| Harbor Steps evening showcase | Completed | 630 | 31 Oct | Harbor Steps evening showcase | |
| New Voices afternoon set | Completed | 50 | 31 Oct | Closing night ensemble | |
| Nightfall percussion workshop | Completed | 200 | 24 Oct | Lantern Grove acoustic stage |
6 of 6 records
Reports
Questions answered from event activity
Use event, admission and provider records to answer operating questions.
Overview×
Music Festival Management · Overview
Music Festival Management dashboard
This quarter
Event registrations in view
6Total quantity
2,720Submitted
6Events by status
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Draft | 33 | ||
| Review | 7 | 21% | |
| Approved | 2 | 29% | |
| Open | 1 | 50% |
Capacity by status
Sample totals per stage
- 01Event capacity by status
Compare Capacity across Events grouped by Status.
- 02Event schedule by venue
Group Events by Counterparty and list starts at and ends at.
- 03Registration review outcomes
Count event registrations by Status and Organization.
- 04Reserved and admitted quantity
Sum Admissions Quantity by Parent and distinguish reserved at from admitted at.
- 05Verified provider captures
Sum payment evidence amount USD by Parent where Type is Capture and Verified is Yes.
- 06Operation exceptions
List operation receipts by result state, Action and failure reason.
- 07Reviewer decisions
Group review decisions by Parent, Reviewer and Decision.
- 08Event closure record
Show Events with Status, closed at, Capacity and Owner.
Who it's for
Ways to run your event program
See how Music Festival Management fits your kind of team.
Controls
Receipts for guarded actions
Each stage of plan an event through admission and close names the role that acts and the status it records, so a change is never anonymous.
OverviewPlan an event through admission and close×
Music Festival Management · Process
Plan an event through admission and close
Each stage, the role that acts and the status it records
Process stages
10Approval steps
1Roles involved
5Tables touched
7Review event
Independent Reviewer, Event OwnerStatusDraft → Review
RecordsEvents
Approve eventApproval
Independent Reviewer, Event OwnerStatusReview → Approved
RecordsReview decisions
Open event
Event OwnerStatusApproved → Open
RecordsAdmissions, Events
- StartEventsReview eventDraft → Review
- ApprovalReview decisionsApprove eventReview → Approved
- StepAdmissionsOpen eventApproved → Open
- StepEventsSubmit registrationDraft → Submitted
- ApprovalReview decisionsDecide registrationSubmitted → Approved
AI agent
Help for the people running events
Give Proto the event context and have staff review decisions.
It can
- Event Owner: Ask for the events awaiting review and the schedule, venue and capacity of a selected event.
- Independent Reviewer: Ask for the current event revision, supporting attachments and prior decision before making a decision.
- Admissions Lead: Ask which approved registrations have a reserved admission and verified capture.
- Finance Reviewer: Ask for receipts needing review and the original provider references behind their effects.
Stays with a person
- A person decides whether an event revision is approved and whether a correction of executed scope is authorized.
- Staff also confirm the provider's actual money movement and investigate an uncertain result.
- The assistant may organize linked records and prepare a review; it should preserve the original keys and wait for the named person to act.
Show the open event, its reserved and admitted quantities, and any operation receipt that still needs review. Include the provider reference for verified captures.
A person decides whether an event revision is approved and whether a correction of executed scope is authorized.
Data model
Your data, in tables you can change
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 11 tables11tables
- Event scheduling5
- Registration review6
- Admissions and check-in5
- Venues and organizations5
- Payment evidence6
- Review and evidence5
Implementation
Roll out one team at a time
Start with one team and one process, then add the rest once the basics are running.
Set operating scope
Add the organization, active team members and venues. Agree who owns events and who reviews changes.
Prepare the first event
Enter its schedule and capacity, attach supporting material and review the exact revision.
Connect evidence
Configure provider identifiers and verification, then rehearse an approval, capture, reservation and gate scan.
Reconcile and close
Investigate an uncertain receipt, compare admitted quantity with verified captures, then complete or cancel the event with history intact.
Pricing
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
- No per-user or per-seat fees
- Viewing, editing, approving and exporting records in the app is free
- Pay only for machine work: API calls, imports, workflows and AI agents
- Prepaid credits from $5. Purchased credits never expire
Machine work rate card Included per $1 of credit
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
How do I get started?
Click Get started, then use Proto to configure Music Festival Management for your business. Start with one organization, one venue and one event, then rehearse review, registration and admission.
How do I schedule an event?
Event Owner enters the event subject, start and end times, capacity, organization, owner and venue. The event calendar and selected record detail help the team check the operating window.
Who approves an event?
Independent Reviewer records a decision against the event revision. Event Owner submits a changed revision for review before opening that changed scope.
How are registrations handled?
Event Registrations move from Draft to Submitted for review. An approved registration reaches Completed only after capacity and verified payment effects are recorded.
What happens at the gate?
Gate Staff uses an existing Admissions line and records the admitted time once. Admissions Lead can compare reserved and admitted quantities.
How do we check payment?
Finance Reviewer checks payment evidence for a verified Capture and its provider reference. Authorization and a pending refund are separate facts.
What if an action is uncertain?
Operation receipts retain the original operation key, expected revision, result and linked effects. Finance Reviewer investigates that record before another execution is attempted.
Can a cancelled event retain attendance history?
Yes. Event Owner preserves admitted history and distinguishes unused capacity from executed scope when an event is cancelled.
How are supporting files shared?
Record attachments carry a visibility choice of Internal or Shared. Agree on access before staff upload evidence.
Where can I review access?
Use the roles page to check who prepares events, approves revisions, admits guests and reconciles payment evidence.
Set up Music Festival Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.