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- Payroll Processing System
- Who it's for
- Hourly operations
Hourly operations
Hourly operations need the payroll team to see which work has been approved before the calendar cutoff. Timecards retain the work date, hours and earning code beside the assigned approver. Compensation supplies the hourly terms and pay calendar. Payroll Specialist can compare the resulting employee amount with the work Team Manager actually reviewed.
How Payroll Processing System is set up for you
Manager decisions
Team Manager checks submitted hours against the working record and approves or rejects them. Configure the assigned approver and rehearse a disputed card so the next action remains clear to the employee.
Calendar cutoff
The daily cutoff process uses each calendar's own settings. Eligible manager-approved work becomes Locked with a recorded date. Compare the result with the period boundaries, especially where teams follow different payroll cadences.
Earning treatment
Review regular, overtime and premium categories against the employee's pay terms. Payroll Admin maintains the code flags, and Payroll Specialist compares the calculated lines with checked examples before using the cycle.
Employee exceptions
Follow an unexplained net amount back through the earning and deduction lines. Keep the hold reason visible to Payroll Manager while the source owner resolves the discrepancy.
Hourly operations need the payroll team to see which work has been approved before the calendar cutoff. Timecards retain the work date, hours and earning code beside the assigned approver. Compensation supplies the hourly terms and pay calendar. Payroll Specialist can compare the resulting employee amount with the work Team Manager actually reviewed.
Choose an active hourly calendar and include work on either side of its cutoff. Give Team Manager a submitted card to approve and leave another awaiting a decision. After the cutoff process, check that the eligible approved work became Locked and the other card retained its state.
Compute the pilot with effective hourly compensation and compare the result with the checked hours and earning treatment. Replay the test operation to inspect duplicate handling. After payroll approval, Employee should retrieve the correct payslip through their own account. Configure an attendance or timesheet connection only after the team agrees source matching and approval ownership.
Start with [inputs to calculation](/payroll-processing-system/processes/inputs-to-calculation), then follow [settlement to posting](/payroll-processing-system/processes/settlement-to-posting).
Features to start with
Gross-to-net pay runs
Prepare employee calculations, inspect deductions and holds, and record the payroll decision before generating payslips.
Payroll setup and compensation
Check employee eligibility, effective compensation, pay calendars and verified account details before calculation.
Timecards and one-time payments
Review worked hours and variable pay requests with their employee, manager, earning code and approval state.
Roles on the team
- Payroll Specialist
- Spec role 3 (Payroll Specialist) from roles-grant-matrix.md. No user assigned yet.
- Employee
- Spec role 6 (Employee) from roles-grant-matrix.md. Own-record scoped; sees own Base Salary. No user assigned yet.
- Team Manager
- Spec role 5 (Manager) from roles-grant-matrix.md, created under a distinct name because the seeded platform Manager role must not be modified. Never receives per-person net pay. No user assigned yet.
- Payroll Manager
- Spec role 2 (Payroll Manager) from roles-grant-matrix.md. No user assigned yet.
- Finance
- Spec role 4 (Finance) from roles-grant-matrix.md. Posts journal entries; no Pay Run edit. No user assigned yet.
- Payroll Admin
- Spec role 1 (Admin) from roles-grant-matrix.md. Distinct custom role so the seeded Admin role is untouched. No user assigned yet.
Set up Payroll Processing System your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.