Photo Booth / Activation · Available now

Run event admissions and approved photo delivery from one operating record.

Photo Booth / Activation organizes a scheduled event around its client organization, venue, owner, time window and capacity. Event operations staff review that scope before opening admissions.

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OverviewEvents Pending Review

Photo Booth / Activation · Events

Events Pending Review

approval waits for the event manager

New event

Events in view

Total capacity

2,940

Review

Record number	Subject	Status	Starts at	Ends at	Capacity
EVN-98807	Autumn makers market booth	Review	22 Oct	25 Oct	250
EVN-52628	Harbor gala portrait station	Review	26 Oct	02 Nov	120
EVN-17313	Campus welcome week booth	Review	23 Oct	26 Oct	960
EVN-48243	Riverside arts opening	Review	30 Oct	04 Nov	470
EVN-10461	Winter charity dinner portraits	Review	30 Oct	03 Nov	320

6 of 6 records

Autumn makers market boothEvents · EVN-98807

Review

Starts at22 Oct

Ends at25 Oct

Capacity250

CounterpartyWillowcrest Garden Room

OwnerMaya Torres

Review eventEVN-98807 · Autumn makers market booth

Event Manager approves the current venue, time window and capacity.

Waiting for Event Manager

ApproveReturn

Example screen with sample data

Tables, ready to use: 11
Saved views: 13
Roles with set permissions: 6
Reports and dashboards: 8

Features

See each event from plan to close

Every feature works on the same records. Pick one to see the screen your team works in.

Event Planning

Schedule each activation against its client, venue, owner and capacity.

Prepare the scope
Decide the revision
Open the event

Events
Venues
Organizations
Team members
Operation receipts

Explore event planning

OverviewOpen Events

Photo Booth / Activation · Event Planning

Open Events

Approval conditions

New

Record number	Subject	Starts at	Ends at	Capacity	Owner
EVN-33747	Autumn makers market booth	21 Oct	29 Oct	580	Nia Campbell
EVN-97933	Harbor gala portrait station	19 Oct	22 Oct	40	Arjun Mehta
EVN-62247	Campus welcome week booth	18 Oct	22 Oct	90	Omar Farah
EVN-61600	Riverside arts opening	02 Nov	11 Nov	430	Priya Shah
EVN-40773	Winter charity dinner portraits	26 Oct	29 Oct	860	Nia Campbell

6 of 6 records

Autumn makers market boothEvents · EVN-33747

Starts at21 Oct

Ends at29 Oct

Capacity580

OwnerNia Campbell

CounterpartyCedar Vale Market Pavilion

Example screen with sample data

Venues and Organizations

Keep client membership and event location eligibility clear.

Maintain client scope
Qualify locations
Assign people

Organizations
Venues
Team members
Users
Events

Explore venues and organizations

OverviewActive Venues

Photo Booth / Activation · Venues and Organizations

Active Venues

Venues

New

Name	Code	Contact name	Address	Eligibility note	Organization
North Pier Assembly Hall	NORTH-PIER-HALL	Mira Banerjee	24 Pier Road, Portland, OR	Loading dock opens at 8 a.m.	Northbank Campus Collective
Cedar Vale Market Pavilion	CEDAR-MARKET	Theo Navarro	8 Market Lane, Salem, OR	Power outlet beside west entrance	Northbank Campus Collective
Willowcrest Garden Room	WILLOW-GARDEN	Aisha Bello	71 Garden Way, Eugene, OR	Wi-Fi access approved for crew	Willowcrest Hospitality
Riverside Arts Annex	RIVERSIDE-ANNEX	Jonah Mercer	14 River Street, Bend, OR	Backdrop must use freestanding frame	Silver Brook Events
Harborlight Ballroom	HARBOR-BALLROOM	Elena Voss	6 Harbor Plaza, Tacoma, WA	Venue requires proof of insurance	Cedar Vale Events

6 of 6 records

North Pier Assembly HallVenues · VNS-22847

CodeNORTH-PIER-HALL

Contact nameMira Banerjee

Address24 Pier Road, Portland, OR

Eligibility noteLoading dock opens at 8 a.m.

OrganizationNorthbank Campus Collective

Example screen with sample data

Admissions

Reserve attendees and record admission against an event capacity.

Reserve against scope
Record the arrival
Keep evidence close

Admissions
Events
Payment evidence
Operation receipts

Explore admissions

OverviewAdmitted Attendance

Photo Booth / Activation · Admissions

Admitted Attendance

Admissions

New

Parent	Line number	Attendee reference	Quantity	Reserved at	Admitted at
Winter charity dinner portraits	680	guest-2026-1015-001	510	22 Oct	23 Oct
Campus welcome week booth	620	guest-2026-1015-002	130	21 Oct	23 Oct
Campus welcome week booth	60	guest-2026-1015-003	220	18 Oct	23 Oct
Autumn makers market booth	480	guest-2026-1015-004	850	01 Nov	23 Oct
Riverside arts opening	130	guest-2026-1015-005	590	31 Oct	23 Oct

6 of 6 records

guest-2026-1015-001Admissions · ADM-87566

ParentWinter charity dinner portraits

Line number680

Quantity510

Reserved at22 Oct

Admitted at23 Oct

Example screen with sample data

Activation Sessions

Prepare a branded session and carry approved photos through delivery.

Prepare context
Submit a revision
Complete release

Activation sessions
Events
Organizations
Record attachments
Review decisions
Operation receipts

Explore activation sessions

OverviewActivation Sessions Awaiting Review

Photo Booth / Activation · Activation Sessions

Activation Sessions Awaiting Review

Approval conditions

New

Parent	Organization	Brand	Consent template	Revision	Status
Campus welcome week booth	Mossfield Creative House	Cedar Vale Events	Public event photo consent	650	Submitted
Staff appreciation photo day	Mossfield Creative House	Harborlight Community Fund	Private gala portrait release	300	Submitted
Riverside arts opening	Cedar Vale Events	Northbank Campus Collective	Student media permission	930	Submitted
Harbor gala portrait station	Silver Brook Events	Riverside Arts Guild	Minor guardian consent	510	Submitted
Campus welcome week booth	Northbank Campus Collective	Willowcrest Hospitality	Staff portrait release	280	Submitted

6 of 6 records

Cedar Vale EventsActivation sessions · AS-42440

Submitted

ParentCampus welcome week booth

OrganizationMossfield Creative House

Consent templatePublic event photo consent

Revision650

Started at28 Oct

Example screen with sample data

Review Decisions

Record an independent decision on the submitted version of activation work.

Inspect submitted work
Record an outcome
Keep the trail

Review decisions
Activation sessions
Events
Team members
Record attachments

Explore review decisions

OverviewReturned for Correction

Photo Booth / Activation · Review Decisions

Returned for Correction

Review decisions

New

Parent	Source revision	Decision	Decided at	Reason	Reviewer
Riverside arts opening	40	Return	20 Oct	Guest consent is complete	Maya Torres
Staff appreciation photo day	460	Return	15 Oct	Blurred portrait needs retake	Hana Park
Staff appreciation photo day	380	Return	28 Oct	Minor release was not signed	Maya Torres
Product launch photo corner	200	Return	30 Oct	Brand overlay approved	Evan Brooks
Riverside arts opening	430	Return	25 Oct	Remove background bystander	Maya Torres

6 of 6 records

Guest consent is completeReview decisions · RD-61858

Return

ParentRiverside arts opening

Source revision40

Decided at20 Oct

ReviewerMaya Torres

Example screen with sample data

Operations Evidence

Investigate guarded actions, payment evidence and event attachments.

Inspect the action
Check the source
Keep the file trail

Operation receipts
Payment evidence
Admissions
Record attachments
Review decisions
Events

Explore operations evidence

OverviewFailed and Needs Review Operations

Photo Booth / Activation · Operations Evidence

Failed and Needs Review Operations

Operation receipts

New

Parent	Action	Operation key	Expected revision	Result state	Occurred at
Community festival instant prints	Admit attendee	admission-1015-001	300	Failed	19 Oct
Harbor gala portrait station	Capture portrait	capture-1015-002	590	Needs review	16 Oct
Riverside arts opening	Review selected media	review-1015-003	100	Failed	20 Oct
Autumn makers market booth	Approve branded overlay	approve-1015-004	940	Needs review	29 Oct
Autumn makers market booth	Send gallery link	deliver-1015-005	150	Failed	13 Oct

6 of 6 records

Admit attendeeOperation receipts · OR-81920

Failed

ParentCommunity festival instant prints

Operation keyadmission-1015-001

Expected revision300

Occurred at19 Oct

Failure reasonConsent form is incomplete

Example screen with sample data

Process

Follow the activation from schedule to delivery

From event plan to approved media ships ready to use. 2 steps need a named approval before the work moves on: Review event (Event Manager) and Decide media release (Independent Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

Set event scope

Choose the client, venue, owner, schedule and capacity for the activation.

Autumn makers market boothEVN-98807 · Event Manager
Set event scopeBy Event Manager
Review event

The Event Manager checks the current plan before admissions open.

Autumn makers market boothEVN-98807 · Event Manager
Review eventBy Event Manager
ApprovalEvent Manager approves the current venue, time window and capacity.
Reserve attendance

Record each attendee after the event opens, within its approved capacity.

Autumn makers market boothEVN-98807 · Admission Operator
Reserve attendanceBy Admission Operator
Prepare activation

Set the brand and consent context for the session.

Autumn makers market boothEVN-98807 · Media Operator
Prepare activationBy Media Operator
Decide media release

The Independent Reviewer decides the submitted version before release.

Autumn makers market boothEVN-98807 · Independent Reviewer
Decide media releaseBy Independent Reviewer
ApprovalIndependent Reviewer decides the submitted activation session revision.
Reconcile completion

Compare attendance, provider evidence and action outcomes before close.

Autumn makers market boothEVN-98807 · Reconciliation Lead
Reconcile completionBy Reconciliation Lead

Start with Event approval

Inside a record

Bring provider evidence into the event trail

Open any event to see its activation sessions, the roles that work on it, its process stages and its approvals on one page.

1
Record details
Starts at, Ends at, Capacity and Counterparty.
2
Activation sessions
Each line is linked to this event.
3
Who works on it
Admin, Event Manager and Admission Operator, each with their own permissions.
4
Process stages
Set event scope and Check venue and capacity, with the role that acts.
5
Approvals
Review event and Decide media release, with who decides.

Events Pending ReviewAutumn makers market booth

Photo Booth / Activation · Events

Autumn makers market booth

Willowcrest Garden Room · Review

Log activity

Record details

Starts at22 Oct

Ends at25 Oct

Capacity250

CounterpartyWillowcrest Garden Room

Activation sessions

Autumn makers market booth

Parent	Organization	Brand
Campus welcome week booth	Mossfield Creative House	Cedar Vale Events
Staff appreciation photo day	Mossfield Creative House	Harborlight Community Fund
Riverside arts opening	Cedar Vale Events	Northbank Campus Collective

Activation sessions: 6
Total revision: 2,960

Who works on it

AdminManage Organizations, team members, Users, Venues
Event ManagerManage Events, Venues
Admission OperatorManage Admissions

Process stages

Set event scopeEvent Manager
Check venue and capacityEvent Manager

Approvals

Review eventEvent Manager
Approved
Decide media releaseIndependent Reviewer
Waiting

Example screen with sample data

Approvals

Put release decisions with the right people

OverviewApprovals

Photo Booth / Activation · Overview

Approvals

Signed in as Event Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine

0 selectedApproveReturn

AS-42440Cedar Vale Events
Campus welcome week boothRequested by Admin
Submitted2dActions
AS-12790Harborlight Community Fund
Staff appreciation photo dayRequested by Admin
Submitted2dActions
AS-42969Northbank Campus Collective
Riverside arts openingRequested by Admin
Submitted4dActions
AS-13771Riverside Arts Guild
Harbor gala portrait stationRequested by Admin
Submitted6dActions

Who approves what

	Decision	Approver
	Review eventThe Event Manager checks the current plan before admissions open.	Event Manager
	Decide media releaseThe Independent Reviewer decides the submitted version before release.	Independent Reviewer
	Approve Events	Event Manager
	Approve activation sessions	Independent Reviewer

4 approval rules · set per role in Proto

Example screen with sample data

Who can approve what

Roles

A workspace for each role

Everyone opens Photo Booth / Activation to the work that is theirs. Pick a role to see what it starts with.

Admin

Maintains organization scope, staff access and operating configuration.

Manage Organizations, team members, Users, Venues
View Events, Admissions, activation sessions, operation receipts, payment evidence, record attachments, review decisions

Media Operator

Prepares activation sessions and the supporting delivery record.

This is the first screen this role sees.

OverviewActivation Sessions Awaiting Review

Activation Sessions Awaiting Review

Activation sessions · Media Operator

Parent	Organization	Brand	Consent template	Revision	Status
Campus welcome week booth	Mossfield Creative House	Cedar Vale Events	Public event photo consent	650	Submitted
Staff appreciation photo day	Mossfield Creative House	Harborlight Community Fund	Private gala portrait release	300	Submitted
Riverside arts opening	Cedar Vale Events	Northbank Campus Collective	Student media permission	930	Submitted
Harbor gala portrait station	Silver Brook Events	Riverside Arts Guild	Minor guardian consent	510	Submitted
Campus welcome week booth	Northbank Campus Collective	Willowcrest Hospitality	Staff portrait release	280	Submitted

6 of 6 records

Example screen with sample data

Independent Reviewer

Decides a submitted revision and records the reason for a return or rejection.

This is the first screen this role sees.

OverviewActivation Sessions Awaiting Review

Activation Sessions Awaiting Review

Activation sessions · Independent Reviewer

Parent	Organization	Brand	Consent template	Revision	Status
Campus welcome week booth	Mossfield Creative House	Cedar Vale Events	Public event photo consent	650	Submitted
Staff appreciation photo day	Mossfield Creative House	Harborlight Community Fund	Private gala portrait release	300	Submitted
Riverside arts opening	Cedar Vale Events	Northbank Campus Collective	Student media permission	930	Submitted
Harbor gala portrait station	Silver Brook Events	Riverside Arts Guild	Minor guardian consent	510	Submitted
Campus welcome week booth	Northbank Campus Collective	Willowcrest Hospitality	Staff portrait release	280	Submitted

6 of 6 records

Example screen with sample data

Reconciliation Lead

Investigates operation receipts and payment evidence before event completion.

This is the first screen this role sees.

OverviewOpen Events

Open Events

Events · Reconciliation Lead

Record number	Subject	Starts at	Ends at	Capacity	Owner
EVN-33747	Autumn makers market booth	21 Oct	29 Oct	580	Nia Campbell
EVN-97933	Harbor gala portrait station	19 Oct	22 Oct	40	Arjun Mehta
EVN-62247	Campus welcome week booth	18 Oct	22 Oct	90	Omar Farah
EVN-61600	Riverside arts opening	02 Nov	11 Nov	430	Priya Shah
EVN-40773	Winter charity dinner portraits	26 Oct	29 Oct	860	Nia Campbell

6 of 6 records

Example screen with sample data

Roles and permissions

Reports

Answer attendance and delivery questions

Ask concrete questions about capacity, attendance, media and exceptions.

Overview

Photo Booth / Activation · Overview

Photo Booth / Activation dashboard

This quarter

Activation sessions in view

Submitted

Events by status

How far records got this quarter

Stage	Reached	Step
Draft	37
Review	25	68%
Approved	15	60%
Open	8	53%

Capacity by status

Sample totals per stage

7.0k0

4.0kDraft

7.0kReview

4.0kApproved

7.0kOpen

4.0kCompleted

Example screen with sample data

All reports and dashboards

Who it's for

Fit the booth to your event setting

See how Photo Booth / Activation fits your kind of team.

Brand activations

Coordinate a branded booth across client events and release decisions.

Conference booths

Manage scheduled booth attendance and media review at a venue.

Retail pop ups

Run short venue activations with clear guest and media decisions.

Controls

Trace changes and failed actions

Each stage, from event plan to approved media, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom event plan to approved media

Photo Booth / Activation · Process

From event plan to approved media

Each stage, the role that acts and the status it records

Process stages

Approval steps

Roles involved

Tables touched

Set event scope

Event Manager

StatusDraft → Review

RecordsOrganizations, Events, Venues

Review eventApproval

Event Manager

StatusReview → Approved

RecordsEvents, Venues

Open admissions

Admission Operator, Event Manager

StatusApproved → Open

RecordsAdmissions, Events

From event plan to approved media

Start
Set event scopeDraft → Review
Organizations
Approval
Review eventReview → Approved
Events
Step
Open admissionsApproved → Open
Admissions
Step
Submit media revisionDraft → Submitted
Activation sessions
Approval
Decide media releaseSubmitted → Approved
Review decisions

Example screen with sample data

See each stage in detail

AI agent

Get help with the next event decision

Give each operator a practical assistant for checking event work.

It can

Event Manager: Show events waiting for review with venue, time and capacity context.
Admission Operator: Find the open event and summarize admitted quantity before another reservation.
Media Operator: Gather a submitted session's brand, consent and event context for review.
Independent Reviewer: Show the submitted revision and linked evidence before a decision.

Stays with a person

The team makes event and media approval decisions.
A provider confirms its own payment and delivery outcome.
An assistant can bring the relevant records together, but the assigned person checks the current revision, evidence and access before acting.

Set up an agent

agent · photo booth / activation

Show Events Pending Review with the selected venue and capacity.

For this event, compare admitted attendance with verified payment evidence and list receipts that need review.

The team makes event and media approval decisions.

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

Photo Booth / Activation
Payment provider
Digital delivery
Identity

Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 11 tables

11tables

Event Planning5
Venues and Organizations5
Admissions4
Activation Sessions6
Review Decisions5
Operations Evidence6

Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

Set client scope
Add an organization, active venue and team members with the right user links and working responsibilities.
Plan the pilot
Create an event with a realistic capacity, venue and time window, then rehearse the approval decision.
Run admissions
Open the approved event and test reservation, admission, duplicate reference and capacity boundary cases.
Review media
Prepare a branded session with consent context and evidence, then test return, correction and approval.
Reconcile close
Compare attendance, provider evidence and operation receipts, resolve exceptions and complete the event.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

No per-user or per-seat fees
Viewing, editing, approving and exporting records in the app is free
Pay only for machine work: API calls, imports, workflows and AI agents
Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
Usage	Per $1
Record reads (list, filter, get)	20,000
Search or aggregate queries	4,000
Record writes	4,000
Imported or synced records	200,000
Workflow runs	2,000
AI agent runs	2,000
Scheduled jobs or webhooks	20,000
File uploads (MB)	2,000
CSV or PDF exports	100

FAQ

Questions, answered

Scope, rollout and pricing for Photo Booth / Activation.

All questions

How do I get started?

Click Get started, then use Proto to configure Photo Booth / Activation for your business. Begin with one client, one eligible venue and one event to rehearse approval, admissions, media review and close.

What does the event record hold?

It holds the client, owner, venue, schedule, capacity and current operating status. Admissions, sessions and evidence stay linked to that event.

How is a venue approved for use?

The Event Manager checks that the venue is active and belongs to the event's organization before approving the event plan.

How do we prevent overbooking?

The Admission Operator reserves against an open event and its approved capacity. Use a consistent attendee reference so a repeat does not create another accepted place.

Can we distinguish reservations from arrivals?

Yes. An admission line carries a reservation time and an admission time for the actual arrival.

Who decides media release?

The Independent Reviewer decides the submitted activation session revision and records a reason. Media Operator completes an approved session with delivery evidence.

Where do payment confirmations come from?

Your payment provider supplies the authoritative event and reference. Reconciliation Lead verifies the evidence against the event before close.

What happens when an action fails?

The operation receipt records its result and reason. Reconciliation Lead investigates the event's linked effects and keeps mismatches in the review queue.

Can an accepted event be corrected?

Yes. The Event Manager inspects the current revision and accepted work. A change to accepted or executed scope follows a reasoned review decision.

When is an event complete?

Event Manager closes it after reviewing admitted quantities, verified payment evidence and unresolved operation outcomes.

Set up Photo Booth / Activation your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

Find your application

Run event admissions and approved photo delivery from one operating record.

Events Pending Review

See each event from plan to close

Event Planning

Open Events

Venues and Organizations

Active Venues

Admissions

Admitted Attendance

Activation Sessions

Activation Sessions Awaiting Review

Review Decisions

Returned for Correction

Operations Evidence

Failed and Needs Review Operations

Follow the activation from schedule to delivery

Set event scope

Review event

Reserve attendance

Prepare activation

Decide media release

Reconcile completion

Bring provider evidence into the event trail

Autumn makers market booth

Autumn makers market booth

Who works on it

Process stages

Approvals

Put release decisions with the right people

Approvals

Waiting for you

Who approves what

A workspace for each role

Admin

Event Manager

Event Schedule

Admission Operator

Event Schedule

Media Operator

Activation Sessions Awaiting Review

Independent Reviewer

Activation Sessions Awaiting Review

Reconciliation Lead

Open Events

Answer attendance and delivery questions

Photo Booth / Activation dashboard

Events by status

Capacity by status

Fit the booth to your event setting

Brand activations

Conference booths

Retail pop ups

Trace changes and failed actions

From event plan to approved media

Get help with the next event decision

It can

Stays with a person

Connects to the tools you use

Your data, in tables you can change

Roll out one team at a time

Set client scope

Plan the pilot

Run admissions

Review media

Reconcile close

Machine work rate card Included per $1 of credit

Questions, answered

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