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Plantation Management
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Plantation Management · Available now

Follow each block from planting through harvest.

Plantation Management keeps field identity, planting blocks and crop cycles in one operating record. A manager registers each field with its area and status, then connects a block to its field with variety, planting year and tree count.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewCrop Cycles Overview
Plantation Management · Crop cycles

Crop Cycles Overview

Crop cycles in one list

New crop cycle
Crop cycles in view
6
Planned
2
Planted
1
Growing
1
Planned2
North Ridge arabica, 2026 seasonHighland arabica
01 Nov
South Grove cacao, 2027 seasonDwarf robusta
17 Oct
Add
Planted1
Lower Terrace cacao, 2026 seasonRed pod cacao
20 Oct
Add
Growing1
Riverbend robusta, 2026 seasonRiver robusta
20 Oct
Add
Harvesting1
East Slope tea, spring flushBroadleaf tea
18 Oct
Add
Closed1
Hillcrest arabica, 2027 seasonAmber pod cacao
24 Oct
Add
North Ridge arabica, 2026 seasonCrop cycles · CC-86858
Planned
VarietyHighland arabica
FieldLower Terrace field
Planted at01 Nov
Expected harvest09 Nov
Approve field taskCC-86858 · North Ridge arabica, 2026 season

Plantation Manager decides whether planned work may proceed.

Waiting for Plantation Manager
ApproveReturn
Example screen with sample data
Tables, ready to use
11
Saved views
14
Roles with set permissions
7
Reports and dashboards
9
Features

Field work in view

Every feature works on the same records. Pick one to see the screen your team works in.

Fields and blocks

Keep each field's operating status and its planting blocks in one place.

  • Field identity
  • Planting detail
  • Operating status
  • Fields
  • Plantation blocks
  • Harvest rounds
Explore fields and blocks
OverviewPlantation Blocks Register
Plantation Management · Fields and blocks

Plantation Blocks Register

Plantation blocks

New
VarietyPlanting yearTree countFieldHarvest round countTotal weight KG
Highland arabica8704Hillcrest field10430
Red pod cacao8301South Grove field24810
River robusta77030North Ridge field13300
Broadleaf tea48016South Grove field39320
Amber pod cacao61021Lower Terrace field1760
6 of 6 records
Highland arabicaPlantation blocks · PB-50111
Planting year870
Tree count4
FieldHillcrest field
Harvest round count10
Total weight KG430
Example screen with sample data
Process

From planting to harvest review

Field cycle to harvest review ships ready to use. 2 steps need a named approval before the work moves on: Approve field task (Plantation Manager) and Review harvest (Harvest Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Register field and block

    Identify the field and the planting within it.

    North Ridge arabica, 2026 seasonCC-86858 · Plantation Manager
    Register field and blockBy Plantation Manager

  2. Plan crop cycle

    Set the crop, field and expected harvest.

    North Ridge arabica, 2026 seasonCC-86858 · Plantation Manager
    Plan crop cycleBy Plantation Manager

  3. Approve field task

    Review the assignment before work begins.

    North Ridge arabica, 2026 seasonCC-86858 · Plantation Manager
    Approve field taskBy Plantation Manager
    ApprovalPlantation Manager decides whether planned work may proceed.

  4. Record field work

    Execute approved work, record its input and reduce the eligible lot once.

    North Ridge arabica, 2026 seasonCC-86858 · Field Operator
    Record field workBy Field Operator

  5. Capture harvest

    Record block rounds and crop quantities.

    North Ridge arabica, 2026 seasonCC-86858 · Field Operator
    Capture harvestBy Field Operator

  6. Review harvest

    Check the crop quantity and its accepting person.

    North Ridge arabica, 2026 seasonCC-86858 · Harvest Reviewer
    Review harvestBy Harvest Reviewer
    ApprovalHarvest Reviewer accepts the crop harvest quantity.

Start with Field cycle to harvest review

Inside a record

Records with clear sources

Open any crop cycle to see its field tasks, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Variety, Field, Planted at and Expected harvest.

  2. 2
    Field tasks

    Each line is linked to this crop cycle.

  3. 3
    Who works on it

    Admin, Plantation Manager and Field Operator, each with their own permissions.

  4. 4
    Process stages

    Plan crop cycle and Plant and monitor, with the role that acts.

  5. 5
    Approvals

    Approve field task and Review harvest, with who decides.

Crop Cycles OverviewNorth Ridge arabica, 2026 season
Plantation Management · Crop cycles

North Ridge arabica, 2026 season

Highland arabica · Planned

Log activity
1
Record details
VarietyHighland arabica
FieldLower Terrace field
Planted at01 Nov
Expected harvest09 Nov
2
Field tasks

North Ridge arabica, 2026 season

Task typeDue dateStatus
Planting18 OctPlanned
Irrigation20 OctApproved
Feeding03 NovIn progress
Field tasks
6
3

Who works on it

  • AdminManage Users, People, Fields, crop cycles, plantation blocks
  • Plantation ManagerManage Fields, plantation blocks, crop cycles, field tasks
  • Field OperatorManage field tasks, field observations, input usage, plantation…
4

Process stages

  • Plan crop cyclePlantation Manager
  • Plant and monitorField Operator, Plantation Manager
5

Approvals

  • Approve field taskPlantation Manager
    Approved
  • Review harvestHarvest Reviewer
    Waiting
Example screen with sample data
Approvals

Decisions tied to the crop

OverviewApprovals
Plantation Management · Overview

Approvals

Signed in as Plantation Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • FT-26990Lower Terrace field
    Lower Terrace cacao, 2026 seasonRequested by Amara Diallo
    Planting0dActions
  • FT-79179South Grove field
    Canal Field tea, summer flushRequested by Lucia Herrera
    Irrigation2dActions
  • FT-77781North Ridge field
    Hillcrest arabica, 2027 seasonRequested by Kwame Boateng
    Feeding2dActions
  • FT-76723South Grove field
    Hillcrest arabica, 2027 seasonRequested by Kwame Boateng
    Inspection4dActions

Who approves what

DecisionApprover
Approve field taskReview the assignment before work begins.Plantation Manager
Review harvestCheck the crop quantity and its accepting person.Harvest Reviewer
Approve field tasksPlantation Manager
Approve HarvestsHarvest Reviewer
4 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Plantation Management to the work that is theirs. Pick a role to see what it starts with.

Admin

Maintains users, staff links and plantation configuration.

  • Manage Users, People, Fields, crop cycles, plantation blocks
  • View field tasks, input stocks, input usage, Harvests, harvest rounds, field observations

Roles and permissions

Reports

Read the land and harvest results

Read field area, task progress, input use and harvest results in context.

Overview
Plantation Management · Overview

Plantation Management dashboard

This quarter

Field tasks in view
6
Planting
2
Irrigation
1
Feeding
1

Crop cycles by status

How far records got this quarter

StageReachedStep
Planned25
Planted1248%
Growing758%
Harvesting457%

Number of crop cycles by status

Sample counts per stage

900
80Planned
90Planted
50Growing
30Harvesting
20Closed
Example screen with sample data
  1. 01Field area by status

    Sum area hectares from Fields by Status and Location.

  2. 02Block planting mix

    Group plantation blocks by Field, Variety and planting year, with tree count.

  3. 03Crop cycle outlook

    Review crop cycles by Status and expected harvest with days to expected harvest.

  4. 04Field work completion

    Compare field tasks by task type, Status, due date and completed at.

  5. 05Input use by lot

    Group input usage by Input and Task, with Quantity and applied at.

  6. 06Input stock exposure

    Review input stocks by expiry date, quantity on hand and Unit.

  7. 07Harvest quantity by cycle

    Group Harvests by Cycle and Grade, with Quantity and Unit.

  8. 08Block round weights

    Group harvest rounds by Block and Grade, with weight KG and harvested at.

  9. 09Field measurement history

    Group field observations by Field and observation type over observed at.

All reports and dashboards

Who it's for

Built around your planting pattern

See how Plantation Management fits your kind of team.

Tree crop estates

Track planted blocks and harvest rounds across an estate's fields.

Mixed crop plantations

Keep each crop cycle tied to the field and work that produced it.

Harvest crew operations

Give crews a block record for each round and a cycle record for crop quantities.

Controls

Trace work to field and lot

Each stage of field cycle to harvest review names the role that acts and the status it records, so a change is never anonymous.

OverviewField cycle to harvest review
Plantation Management · Process

Field cycle to harvest review

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
2
Roles involved
4
Tables touched
9
Plant and monitor
Field Operator, Plantation Manager
StatusPlanned → Planted → Growing
RecordsCrop cycles, Fields
Approve field taskApproval
Plantation Manager
StatusPlanned → Approved
RecordsFields
Record field work
Field Operator
StatusApproved → Completed
RecordsInput stocks, Input usage, Fields
Field cycle to harvest review
  1. Start
    Plant and monitorPlanned → Planted → Growing
    Crop cycles
  2. Approval
    Approve field taskPlanned → Approved
    Fields
  3. Step
    Record field workApproved → Completed
    Input stocks
  4. Approval
    Review harvestHarvest Reviewer
    Crop cycles
  5. Step
    Close cycle and compare yieldHarvesting → Closed
    Field tasks
Example screen with sample data

See each stage in detail

AI agent

Prepare the next field decision

Ask Proto to prepare field and harvest reviews for the people who decide.

It can

  • Plantation Manager: Ask for fields marked Restricted and the open tasks linked to each current crop cycle.
  • Field Operator: Ask for assigned work due this week and the stock lot attached to an application.
  • Stores Clerk: Ask for input lots approaching expiry and compare linked usage with issued quantity; flag any lot that cannot supply the approved task.
  • Harvest Reviewer: Ask for harvest entries by crop cycle, grade, unit and accepting person.

Stays with a person

  • People decide whether a field is safe for work, whether a planned task is approved and whether a harvest quantity is accepted.
  • Proto can bring the relevant records together and prepare changes for review.
  • It should not substitute an inferred measurement, grade or lot number for a field record.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Plantation Management
  • Field maps
  • Measurement devices
  • Stock systems
  • Finance or purchasing
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 11 tables
11tables
  • Fields and blocks3
  • Crop cycles4
  • Field work5
  • Input lots and usage5
  • Harvest records6
  • Observations and yield7
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Map fields

    Agree field codes, area, location and status with the people who manage the land. Add plantation blocks with variety, planting year and tree count.

  2. Set the current cycle

    Record a crop, variety, planting date and expected harvest for a pilot field. Check the field and block references.

  3. Assign work and stock

    Link active People to users, load the relevant input lots and plan tasks for the pilot cycle.

  4. Rehearse field activity

    Review approval, application quantity, lot attribution, observation capture and task completion with the people responsible.

  5. Review harvest

    Capture a block round and crop harvest, identify the accepting person, compare units and close the cycle after open work is resolved.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Plantation Management.

All questions
How do I get started?

Click Get started, then use Proto to configure Plantation Management for your business. Begin with one field, its current crop cycle, a planted block and the people responsible for field work and harvest review.

How are plantation blocks organized?

Each block belongs to a field and records variety, planting year and tree count. Harvest rounds point to the block they came from.

Can I plan a crop before planting?

Yes. A crop cycle can begin Planned with its field, crop, variety and expected harvest date. Record the planted date as the cycle progresses.

How do supervisors see open work?

Open Field Tasks lists planned, approved and in-progress tasks with their field, cycle, assignee and due date. The board shows task status.

Who approves field tasks?

Plantation Manager reviews a planned assignment and decides when it is Approved. Agree that responsibility during setup.

How are input lots traced?

Executing an Approved task on an eligible field and cycle links the applied quantity and date to the first-expiry eligible input stocks lot. The lot balance falls once before the task becomes Completed. Stores Clerk can compare the lot number, unit and issued quantity.

What does a harvest round record?

A round belongs to a plantation block and records harvest date, weight in kilograms, grade and crew lead.

How is a crop harvest different from a round?

A crop harvest belongs to a crop cycle, with quantity, unit, grade and accepting person. A block round reports weight for a particular block.

Can I review yield by field?

Crop cycles carry accepted harvest quantity and yield per hectare together with field area. Check the unit and date range before comparing cycles.

Where do field measurements go?

Field Observations Log shows dated observations with type, value, unit and notes against the field.

Set up Plantation Management your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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