All applications583

Find your application

583 applications

Open full catalog

Browse applications by category or open the full catalog.

Podcast Management
Start now
More

Features

Industries

Reference

More

Podcast Management · Available now

Carry each episode from production to confirmed delivery.

Podcast Management coordinates production projects, assigned work, content revisions, episodes, rights agreements and platform delivery evidence. Producers plan a project and its due date, assign production work, and connect each episode to the content item that carries its review status.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewContent In Review
Podcast Management · Content items

Content In Review

Approval conditions

New content item
Content items in view
6
Review
6
Due at within 14 days
4
TitleContent typeDue atStatusProjectOwner
River interview transcriptEpisode audio30 OctReviewNight Work series launchMateo Silva
Night shift episode trailerTrailer26 OctReviewRepair Culture pilotLeila Hassan
Repair shop episode notesShow notes22 OctReviewHidden City audio seriesGabriel Costa
Orchard social cutInterview transcript23 OctReviewMapping Home mini seriesIris Calder
Underground city teaserSocial audio clip04 NovReviewNight Work series launchMateo Silva
6 of 6 records
River interview transcriptContent items · CI-64669
Review
Content typeEpisode audio
Due at30 Oct
ProjectNight Work series launch
OwnerMateo Silva
Review versionCI-64669 · River interview transcript

Editor approves the current file revision after checking rights coverage.

Waiting for Editor
ApproveReturn
Example screen with sample data
Tables, ready to use
10
Saved views
15
Roles with set permissions
5
Reports and dashboards
8
Features

See the production queue

Every feature works on the same records. Pick one to see the screen your team works in.

Projects and schedules

Projects and schedules across the linked podcast production record.

  • Trace the owner
  • Follow the links
  • Make the decision
  • Projects
  • People
  • Production tasks
  • Project costs
  • Content items
Explore projects and schedules
OverviewMy Production Work
Podcast Management · Projects and schedules

My Production Work

Production tasks

New
TaskDue dateCompleted atStatusProjectAssigned to
Edit host introduction29 OctOpenCoastal Routes season twoMateo Silva
Mix interview audio16 OctIn progressCoastal Routes season twoIris Calder
Confirm guest release28 OctReviewMapping Home mini seriesLeila Hassan
Write episode notes14 Oct19 OctCompletedHidden City audio seriesTheo Mensah
Review final master04 NovOpenCoastal Routes season twoMateo Silva
6 of 6 records
Edit host introductionProduction tasks · PT-67243
Open
Due date29 Oct
ProjectCoastal Routes season two
Assigned toMateo Silva
Example screen with sample data
Process

Follow an episode to delivery

Episode to confirmed delivery ships ready to use. 2 steps need a named approval before the work moves on: Review version (Editor) and Record publication (Editor).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Plan project

    Set an owner, budget and due date.

    River interview transcriptCI-64669 · Producer
    Plan projectBy Producer

  2. Prepare content

    Link content and prepare its current file.

    River interview transcriptCI-64669 · Editor
    Prepare contentBy Editor

  3. Review version

    Editor checks rights and approves the revision.

    River interview transcriptCI-64669 · Editor
    Review versionBy Editor
    ApprovalEditor approves the current file revision after checking rights coverage.

  4. Schedule episode

    Producer records the planned publish time on the reviewed episode.

    River interview transcriptCI-64669 · Producer
    Schedule episodeBy Producer

  5. Confirm distribution

    Producer checks each platform acknowledgment.

    River interview transcriptCI-64669 · Producer
    Confirm distributionBy Producer

  6. Record publication

    Editor reviews the delivery evidence and records release.

    River interview transcriptCI-64669 · Editor
    Record publicationBy Editor
    ApprovalEditor authorises publication from approved content and confirmed receipts.

Start with Project to production

Inside a record

Connect each platform result

Open any content item to see its content files, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Content type, Due at, Project and Owner.

  2. 2
    Content files

    Each line is linked to this content item.

  3. 3
    Who works on it

    Admin, Producer and Editor, each with their own permissions.

  4. 4
    Process stages

    Prepare content and Prepare episode, with the role that acts.

  5. 5
    Approvals

    Review version and Record publication, with who decides.

Content In ReviewRiver interview transcript
Podcast Management · Content items

River interview transcript

Episode audio · Review

Log activity
1
Record details
Content typeEpisode audio
Due at30 Oct
ProjectNight Work series launch
OwnerMateo Silva
2
Content files

River interview transcript

VersionFileUploaded at
Rough cut 1river-after-rain-master.wav22 Oct
Rough cut 2night-shift-trailer.wav20 Oct
Producer reviewrepair-shop-notes.docx17 Oct
Content files
6
3

Who works on it

  • AdminManage Users, People, Projects
  • ProducerManage Projects, production tasks, Episodes, distribution…
  • EditorManage content items, content files
4

Process stages

  • Prepare contentEditor
  • Prepare episodeProducer
5

Approvals

  • Review versionEditor
    Approved
  • Record publicationEditor
    Waiting
Example screen with sample data
Approvals

Keep editorial decisions clear

Give the Editor the revision review, the Rights Manager the agreement check and the Editor the publication decision.

OverviewApprovals
Podcast Management · Overview

Approvals

Signed in as Editor

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • CI-64669River interview transcript
    Episode audioRequested by Mateo Silva
    Review3dActions
  • CI-42241Night shift episode trailer
    TrailerRequested by Leila Hassan
    Review2dActions
  • CI-31536Repair shop episode notes
    Show notesRequested by Gabriel Costa
    Review4dActions
  • CI-35803Orchard social cut
    Interview transcriptRequested by Iris Calder
    Review4dActions

Who approves what

DecisionApprover
Review versionEditor checks rights and approves the revision.Editor
Record publicationEditor reviews the delivery evidence and records release.Editor
Approve content itemsEditor
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Podcast Management to the work that is theirs. Pick a role to see what it starts with.

Admin

Configures access and maintains production setup.

  • Manage Users, People, Projects
  • View content items, Episodes, distribution receipts

Roles and permissions

Reports

Read production results

Read project, content, episode and distribution results from linked records.

Overview
Podcast Management · Overview

Podcast Management dashboard

This quarter

Episodes in view
6
Scheduled
3
Published
3

Content items by status

How far records got this quarter

StageReachedStep
Draft41
Editing2868%
Review1864%
Approved1267%

Number of content items by status

Sample counts per stage

800
20Draft
60Editing
80Review
50Approved
80Published
Example screen with sample data
  1. 01Content by status

    Count content items by current status and project.

  2. 02Episodes by series and status

    Group episode numbers and publish dates under each series.

  3. 03Upcoming episode schedule

    List scheduled episodes by publish time and linked content.

  4. 04Distribution confirmation by platform

    Group pending, confirmed and failed receipts under each platform.

  5. 05Rights coverage by content

    Show each content item with agreement party, permitted uses and dates.

  6. 06Production work by assignee

    Group open tasks by assigned person and due date.

  7. 07Project budget and recorded costs

    Compare each project budget with the sum of its cost entries.

  8. 08Content publication timing

    Compare content due dates with recorded publication dates.

All reports and dashboards

Who it's for

Fit your production team

See how Podcast Management fits your kind of team.

Independent podcast teams

A practical podcast production scope for independent podcast teams.

Podcast networks

A practical podcast production scope for podcast networks.

Branded content teams

A practical podcast production scope for branded content teams.

Controls

Check the record behind a release

Each stage of episode to confirmed delivery names the role that acts and the status it records, so a change is never anonymous.

OverviewEpisode to confirmed delivery
Podcast Management · Process

Episode to confirmed delivery

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
2
Roles involved
3
Tables touched
4
Plan project
Producer
StatusPlanned → Approved
RecordsProjects
Assign production work
Producer
StatusOpen → in progress
RecordsPeople
Prepare content
Editor
StatusDraft → Editing → Review
RecordsContent items, Projects
Episode to confirmed delivery
  1. Start
    Plan projectPlanned → Approved
    Projects
  2. Step
    Assign production workOpen → in progress
    People
  3. Step
    Prepare contentDraft → Editing → Review
    Content items
  4. Approval
    Review versionReview → Approved
    Editor
  5. Step
    Prepare episodeDraft → Editing → Review
    Content items
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the next handoff

Ask Proto to prepare production checks for the named decision makers.

It can

  • Producer: List open production work due before the next planned episode release.
  • Editor: Bring the current content file and linked rights agreement into the review queue.
  • Editor: List pending receipts for scheduled episodes with their linked content status.

Stays with a person

  • The Editor approves the current file version after checking rights coverage.
  • The Editor makes the publication decision after confirmed platform evidence is available.
  • Proto can organize the linked records and explain the status chain, but those decisions stay with the people who own them.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Podcast Management
  • Audio host and RSS publisher
  • Distribution platforms
  • Identity provider
  • Accounting platform
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 10 tables
10tables
  • Projects and schedules5
  • Content and revisions4
  • Episodes3
  • Rights agreements3
  • Production work and costs4
  • Distribution receipts3
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Agree the operating scope

    Choose one active series, the next episode and the people who own production, editorial review, rights and publication.

  2. Map existing records

    Identify project owners, content items, current file versions, rights agreements, episode audio and platform identifiers.

  3. Configure a bounded pilot

    Enter one project and link its tasks, costs, content, episode and agreements.

  4. Rehearse the decisions

    Review a changed file version, an agreement whose dates do not cover the planned use and a pending platform receipt.

  5. Reconcile and release

    Confirm the episode and content status, check receipts against platform acknowledgment and obtain the named owners’ acceptance.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Podcast Management.

All questions
How do I get started?

Click Get started, then use Proto to configure Podcast Management for your business. Pilot one active series and a coming episode with its project, content review and platform receipt.

What does the project record cover?

It carries the owner, start and due dates, budget and lifecycle status for a production cycle. Tasks, costs and content link back to it.

How does an episode connect to editorial review?

The episode links to its operational content item. The content item carries editorial status and current file revisions.

Can we review a new file after an earlier approval?

Yes. Keep each attached file version with its upload date and reviewer. Review the current revision with its rights coverage.

Where do rights agreements go?

An agreement links to a content item and holds the party, permitted uses, dates and contract attachment.

How do we track delivery by platform?

Each distribution receipt links to an episode and carries a platform, external identifier, publish time and status.

When is publication recorded?

The Editor checks approved content and confirmed distribution evidence before recording publication.

Can a producer track assigned work?

Production tasks link to the project and an assigned person, with a due date and current work status.

How are costs reviewed?

Project costs carry a date, category, amount and status against a project budget.

Where do hosting and RSS fit?

Choose an audio host and feed publisher as separate services. Use the episode record and distribution receipts to reconcile their release identifiers.

Set up Podcast Management your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

Get started with Proto

Your app is selected. Download Proto, then open it with this context.

Selected appPodcast Management

Choose your computer’s platform.

Download Proto

Install Proto, then return to this panel.

Already installed? Open Proto

Free to use. Your own model provider may charge for usage.