Rights agreements

Rights agreements identify the party, permitted uses, effective dates, contract attachment and content item they cover. The Rights Manager checks the agreement against the specific material under review. Editors need that result before approving a file revision. The contract and dates give the team a concrete basis for deciding whether a planned use is covered.

Keep an agreement attached to the content it covers. A changed contract can be attached to its agreement record for review. The Editor can then read the use terms in the same chain as the content and episode.

• Trace the owner. Link each agreement to the content it covers. Read the party, permitted uses, effective dates and contract before deciding whether the planned episode use is covered.
• Follow the links. The Rights Manager checks the agreement against the current material and planned release time. The Editor uses that check when reviewing a file revision.
• Make the decision. Keep the contract on the agreement and check its dates when a publication plan changes. A linked agreement alone does not establish that every use or date is covered.

Agree which party grants each use and how the team records the permitted use in the agreement. Decide who checks a changed release date against the agreement period. Rehearse an interview segment whose planned use falls outside the recorded dates.

A guest agrees to use an interview segment in the podcast feed during a defined period. The Rights Manager links the agreement to the content item and records the permitted use and dates. When an editor reviews a new file version, they compare its intended use with the agreement. If the release timing falls outside the period, the team resolves the agreement before approving the revision.

The Rights Manager tells the Editor which agreement covers the current revision and intended use. The Editor checks that result before recording approval on the file. If the terms change, update the agreement and repeat the review for the affected content.

If a guest grants use for the podcast feed but the team plans another use, the Rights Manager reads the permitted-use text before the Editor approves the file. The agreement dates must also cover the intended release. Keep the contract accessible from the content item.

• Active Rights Coverage — Inspect agreements with dates that cover the planned use.
• Content In Review — Find content awaiting review alongside its linked agreement.

Follow production and review and check delivery evidence.