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Pop-up Shop / Market Mgmt
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Pop-up Shop / Market Mgmt · Available now

Run each market from venue review through event close.

A market operator can keep the event, its venue and its vendor requests in one operating record. The event has an owner, organization, dates, capacity and lifecycle status.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewEvents In Review
Pop-up Shop / Market Mgmt · Events

Events In Review

open waits for the market manager

New event
Events in view
6
Total capacity
3,490
Review
6
Record numberSubjectStatusStarts atCapacityRevision
EVN-64658Autumn Makers MarketReview11 Oct460880
EVN-94121Riverside Saturday BazaarReview11 Oct850350
EVN-75475Winter Pantry Pop-upReview24 Oct250750
EVN-86769Spring Courtyard FairReview24 Oct940670
EVN-64292Harbor Night MarketReview11 Oct190850
6 of 6 records
Autumn Makers MarketEvents · EVN-64658
Review
Starts at11 Oct
Capacity460
Revision880
OwnerEli Haddad
Review the eventEVN-64658 · Autumn Makers Market

Event Reviewer decides on the current revision.

Waiting for Event Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
11
Saved views
12
Roles with set permissions
7
Reports and dashboards
8
Features

See the market work in context

Every feature works on the same records. Pick one to see the screen your team works in.

Event planning

Plan market dates, capacity, ownership and status around one event record.

  • Plan
  • Review
  • Release
  • Events
  • Organizations
  • Venues
  • Team members
  • Review decisions
Explore event planning
OverviewOpen Events
Pop-up Shop / Market Mgmt · Event planning

Open Events

Completion waits for the market manager

New
Record numberSubjectCapacityRevisionOwnerCounterparty
EVN-99074Autumn Makers Market520180Nia OkoroCedar Square courtyard
EVN-88513Riverside Saturday Bazaar800150Talia BrooksRivermill warehouse hall
EVN-46829Winter Pantry Pop-up60770Mina FloresElm Yard greenhouse
EVN-50654Spring Courtyard Fair190140Nia OkoroCedar Square courtyard
EVN-96424Harbor Night Market490230Talia BrooksStone Pier covered arcade
6 of 6 records
Autumn Makers MarketEvents · EVN-99074
Capacity520
Revision180
OwnerNia Okoro
CounterpartyCedar Square courtyard
Example screen with sample data
Process

Follow the market from plan to close

From market plan to close ships ready to use. 3 steps need a named approval before the work moves on: Review the event (Event Reviewer), Review vendor requests (Vendor Coordinator) and Reconcile and close (Finance Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Set the market

    Choose the operator, venue, owner, dates and capacity.

    Autumn Makers MarketEVN-64658 · Market Manager
    Set the marketBy Market Manager

  2. Review the event

    An independent reviewer decides on the current event revision.

    Autumn Makers MarketEVN-64658 · Event Reviewer
    Review the eventBy Event Reviewer
    ApprovalEvent Reviewer decides on the current revision.

  3. Open the event

    Open the reviewed market after its matching independent approval.

    Autumn Makers MarketEVN-64658 · Market Manager
    Open the eventBy Market Manager

  4. Review vendor requests

    Check booth demand, permit evidence and capacity.

    Autumn Makers MarketEVN-64658 · Vendor Coordinator
    Review vendor requestsBy Vendor Coordinator
    ApprovalVendor Coordinator decides after permit and capacity review.

  5. Reserve and admit

    Track reservations and record entry once.

    Autumn Makers MarketEVN-64658 · Admissions Coordinator
    Reserve and admitBy Admissions Coordinator

  6. Reconcile and close

    Compare admitted quantity with verified payment evidence.

    Autumn Makers MarketEVN-64658 · Finance Reviewer
    Reconcile and closeBy Finance Reviewer
    ApprovalFinance Reviewer checks reconciliation; Market Manager decides the close.

Start with Market planning

Inside a record

Connect payment and admission evidence

Open any event to see its admissions, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Starts at, Capacity, Revision and Owner.

  2. 2
    Admissions

    Each line is linked to this event.

  3. 3
    Who works on it

    Admin, Market Manager and Event Reviewer, each with their own permissions.

  4. 4
    Process stages

    Set the market and Submit the event, with the role that acts.

  5. 5
    Approvals

    Review the event and Review vendor requests, with who decides.

Events In ReviewAutumn Makers Market
Pop-up Shop / Market Mgmt · Events

Autumn Makers Market

Review

Log activity
1
Record details
Starts at11 Oct
Capacity460
Revision880
OwnerEli Haddad
2
Admissions

Autumn Makers Market

Line numberQuantityReserved at
21023014 Oct
26047030 Oct
69018002 Nov
Admissions
6
Total line number
3,420
3

Who works on it

  • AdminManage Organizations, team members, Users, Venues
  • Market ManagerManage Events, Venues, vendor applications
  • Event ReviewerManage review decisions
4

Process stages

  • Set the marketMarket Manager
  • Submit the eventMarket Manager
5

Approvals

  • Review the eventEvent Reviewer
    Approved
  • Review vendor requestsVendor Coordinator
    Waiting
Example screen with sample data
Approvals

Keep decisions with the event

The Event Reviewer records the decision on the current event revision; the Market Manager owns the plan and opening handoff.

OverviewApprovals
Pop-up Shop / Market Mgmt · Overview

Approvals

Signed in as Event Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • VA-80751MARKET-2026-041
    Spring Courtyard FairRequested by Admin
    Submitted0dActions
  • VA-78561FOOD-2026-188
    Harvest Table MarketRequested by Admin
    Submitted1dActions
  • VA-76965FIRE-2026-073
    Riverside Saturday BazaarRequested by Admin
    Submitted4dActions
  • VA-14869VEND-2026-214
    Winter Pantry Pop-upRequested by Admin
    Submitted4dActions

Who approves what

DecisionApprover
Review the eventAn independent reviewer decides on the current event revision.Event Reviewer
Review vendor requestsCheck booth demand, permit evidence and capacity.Vendor Coordinator
Reconcile and closeCompare admitted quantity with verified payment evidence.Finance Reviewer
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Pop-up Shop / Market Mgmt to the work that is theirs. Pick a role to see what it starts with.

Admin

Maintains organization setup, team access and operating policy.

  • Manage Organizations, team members, Users, Venues
  • View Events, operation receipts, review decisions

Roles and permissions

Reports

Read demand, admissions and exceptions

Review event capacity, vendor outcomes, admission quantities and payment evidence.

Overview
Pop-up Shop / Market Mgmt · Overview

Pop-up Shop / Market Mgmt dashboard

This quarter

Vendor applications in view
6
Total requested booths
3,010
Submitted
6

Events by status

How far records got this quarter

StageReachedStep
Draft28
Review1139%
Approved436%
Open125%

Capacity by status

Sample totals per stage

1.0k0
-4000Draft
-1000Review
0Approved
1.0kOpen
1.0kCompleted
Example screen with sample data
  1. 01Event capacity and demand

    Compare event capacity with requested booth quantities and admission quantities by event.

  2. 02Vendor decision outcomes

    Show applications by status, decision date and event.

  3. 03Event schedule

    List event start and end dates by venue and owner.

  4. 04Admission reconciliation

    Compare reserved and admitted quantities for each event.

  5. 05Payment verification queue

    Show provider events by type, amount and verification flag.

  6. 06Operation exceptions

    Show failed and review-needed receipts with the reason and event.

  7. 07Reviewer decisions

    Show decision, reviewer, event revision and decision time.

  8. 08Venue coverage

    Show active venues and their associated operator organization.

All reports and dashboards

Who it's for

Fit the way your markets run

See how Pop-up Shop / Market Mgmt fits your kind of team.

Weekend markets

Coordinate recurring short markets with clear venue and admission handoffs.

Seasonal pop-ups

Run time-limited pop-up events with event-specific review evidence.

Multi-site operators

Keep operator, venue and event ownership visible across locations.

Controls

Review each change against the current event

Each stage, from market plan to close, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom market plan to close
Pop-up Shop / Market Mgmt · Process

From market plan to close

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
3
Roles involved
5
Tables touched
7
Submit the event
Market Manager
StatusDraft → Review
RecordsEvents
Open the eventApproval
Market Manager
StatusReview → Open
RecordsEvents
Collect vendor requests
Vendor Coordinator
StatusDraft → Submitted
RecordsVendor applications
From market plan to close
  1. Start
    Submit the eventDraft → Review
    Events
  2. Approval
    Review the eventEvent Reviewer
    Events
  3. Approval
    Open the eventReview → Open
    Events
  4. Step
    Collect vendor requestsDraft → Submitted
    Vendor applications
  5. Approval
    Review vendor requestsSubmitted → Approved
    Events
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the next handoff

Ask Proto to help prepare market records and inspect the next handoff.

It can

  • Market Manager: Find events in review and summarize owner, venue, dates and capacity for the reviewer.
  • Vendor Coordinator: Find submitted applications and show requested booths beside the parent event.
  • Admissions Coordinator: Compare reservations and admitted quantities for an open event.
  • Finance Reviewer: List unverified provider events and receipts that need attention before close.

Stays with a person

  • A person must decide whether an event plan or vendor request is acceptable.
  • The team must check the provider's payment evidence and resolve operation exceptions.
  • Proto can organize the linked records for that review and keep the event context visible.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Pop-up Shop / Market Mgmt
  • Payment provider
  • Admission scanning
  • Identity
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 11 tables
11tables
  • Event planning5
  • Venues and organizations5
  • Vendor applications4
  • Review and evidence5
  • Admissions4
  • Payments and receipts4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the operator

    Add operator, team member and user records, then confirm the people who own events and independent review.

  2. Prepare the venue

    Add venues with contacts, addresses, active flags and eligibility notes.

  3. Rehearse an event

    Create an event with dates, capacity, owner and venue. Send the current revision for an independent decision.

  4. Run vendor and admission work

    Submit a vendor application, inspect space and permit evidence, then reserve and admit against an open event.

  5. Reconcile close

    Review payment evidence and operation receipts, compare admitted quantity and record the event outcome.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Pop-up Shop / Market Mgmt.

All questions
How do I get started?

Click Get started, then use Proto to configure Pop-up Shop / Market Mgmt for your business. Begin with one operator, one venue and one event so the team can rehearse review, applications, admissions and close.

Who owns an event?

An event links to a team member owner. Choose a Market Manager who will keep the plan and handoffs current.

How is a venue selected?

The event links to a venue record. Check its active flag, address, contact and eligibility note before assigning it.

How does event review work?

An Event Reviewer records a decision and reason against the current event revision. The Market Manager checks that decision before opening the event.

What does a vendor application contain?

It links an event and organization and can carry requested booth quantity, a permit reference, submission time and decision status.

Does an approved application mean space is awarded?

The coordinator checks permit evidence and remaining event capacity before an award. Keep the outcome with the event's operation receipt.

How are admissions tracked?

Each admission line can hold reserved quantity and reservation time, then the actual admission time when entry occurs.

How are payments checked?

Finance Reviewer checks provider event type, amount, reference and verification flag against the event and admitted quantity.

Where do failed actions appear?

An operation receipt carries the operation key, result state and failure reason. Receipts Needing Attention shows failed and review-needed attempts.

What happens at close?

Finance Reviewer compares admitted quantity with verified provider evidence. Market Manager reviews that work before marking the event Completed.

Set up Pop-up Shop / Market Mgmt your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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