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Print Media / Newspaper · Available now

Take an edition from desk assignment to circulation evidence.

Run an edition, supplement or special section as a project with an owner, schedule and budget. The editorial desk records assignments by edition date, reporter and deadline.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewContent Pipeline
Print Media / Newspaper · Content items

Content Pipeline

Content items in one list

New content item
Content items in view
6
Draft
2
Editing
1
Review
1
Draft2
Council weighs riverfront zoningNews story
29 Oct
Transit riders seek later serviceService brief
26 Oct
Add
Editing1
How local bakeries weather rising rentsFeature
31 Oct
Add
Review1
School garden opens to neighborsOpinion column
01 Nov
Add
Approved1
Weekend guide to the arts districtPhoto essay
11 Oct
Add
Published1
Inside the new flood warning planAdvertisement
25 Oct
Add
Council weighs riverfront zoningContent items · CI-74923
Draft
Content typeNews story
Due at29 Oct
OwnerRavi Flores
ProjectWeekend arts pullout
Approve the revisionCI-74923 · Council weighs riverfront zoning

The Rights Reviewer approves the exact current content file revision after checking active rights.

Waiting for Rights Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
10
Saved views
13
Roles with set permissions
7
Reports and dashboards
8
Features

See the edition's work

Every feature works on the same records. Pick one to see the screen your team works in.

Edition Planning

Give each edition or supplement an owner, schedule and budget.

  • Project ownership
  • Schedule
  • Budget
  • Projects
  • Content items
  • Production tasks
  • Project costs
  • People
Explore edition planning
OverviewContent Review Queue
Print Media / Newspaper · Edition Planning

Content Review Queue

Content items

New
TitleContent typeStatusOwnerDue atProject
Council weighs riverfront zoningNews storyReviewMaya Calder24 OctMarket hall anniversary issue
How local bakeries weather rising rentsFeatureReviewLeena Park29 OctMarket hall anniversary issue
School garden opens to neighborsOpinion columnReviewRavi Flores26 OctMarket hall anniversary issue
Weekend guide to the arts districtPhoto essayReviewMaya Calder20 OctPublic transit investigation
Inside the new flood warning planAdvertisementReviewRavi Flores25 OctFriday city edition
6 of 6 records
Council weighs riverfront zoningContent items · CI-90556
Review
Content typeNews story
OwnerMaya Calder
Due at24 Oct
ProjectMarket hall anniversary issue
Example screen with sample data
Process

From desk to circulation

From assignment to circulated edition ships ready to use. One step needs a named approval before the work moves on: Approve the revision (Rights Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Plan the edition

    Give the project an owner, dates and budget.

    Council weighs riverfront zoningCI-74923 · Editor
    Plan the editionBy Editor

  2. Assign the desk

    Set each story's reporter, desk and deadline.

    Council weighs riverfront zoningCI-74923 · Reporter
    Assign the deskBy Reporter

  3. Review the story

    Check the current story and file revision.

    Council weighs riverfront zoningCI-74923 · Editor
    Review the storyBy Editor

  4. Approve the revision

    The Rights Reviewer checks identity and coverage before approval.

    Council weighs riverfront zoningCI-74923 · Rights Reviewer
    Approve the revisionBy Rights Reviewer
    ApprovalThe Rights Reviewer approves the exact current content file revision after checking active rights.

  5. Publish the content

    The Editor releases approved content after current rights checks.

    Council weighs riverfront zoningCI-74923 · Editor
    Publish the contentBy Editor

  6. Record circulation

    Capture dispatch and returns for the edition route.

    Council weighs riverfront zoningCI-74923 · Circulation Manager
    Record circulationBy Circulation Manager

Start with Desk to Review

Inside a record

Keep handoffs traceable

Open any content item to see its circulation routes, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Content type, Due at, Owner and Project.

  2. 2
    Circulation routes

    Each line is linked to this content item.

  3. 3
    Who works on it

    Editor, Reporter and Rights Reviewer, each with their own permissions.

  4. 4
    Process stages

    Draft the story and Review the story, with the role that acts.

  5. 5
    Approvals

    Approve the revision, with who decides.

Content PipelineCouncil weighs riverfront zoning
Print Media / Newspaper · Content items

Council weighs riverfront zoning

News story · Draft

Log activity
1
Record details
Content typeNews story
Due at29 Oct
OwnerRavi Flores
ProjectWeekend arts pullout
2
Circulation routes

Council weighs riverfront zoning

Edition dateRoute nameCopies dispatched
17 OctDowntown morning route790
16 OctNorth district shops690
16 OctRiverside homes210
Circulation routes
6
Total copies dispatched
2,950
3

Who works on it

  • EditorManage Projects, content items, editorial assignments
  • ReporterManage editorial assignments, content items, content files
  • Rights ReviewerManage rights agreements
4

Process stages

  • Draft the storyReporter
  • Review the storyEditor
5

Approvals

  • Approve the revisionRights Reviewer
    Approved
Example screen with sample data
Approvals

Approve the current revision

OverviewApprovals
Print Media / Newspaper · Overview

Approvals

Signed in as Rights Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • CI-90556Council weighs riverfront zoning
    News storyRequested by Maya Calder
    Review3dActions
  • CI-51765How local bakeries weather rising rents
    FeatureRequested by Leena Park
    Review3dActions
  • CI-10122School garden opens to neighbors
    Opinion columnRequested by Ravi Flores
    Review4dActions
  • CI-53133Weekend guide to the arts district
    Photo essayRequested by Maya Calder
    Review6dActions

Who approves what

DecisionApprover
Approve the revisionThe Rights Reviewer checks identity and coverage before approval.Rights Reviewer
Approve content itemsEditor
Approve content filesRights Reviewer
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Print Media / Newspaper to the work that is theirs. Pick a role to see what it starts with.

Editor

Owns the edition plan and makes the final publication decision for approved content.

This is the first screen this role sees.

OverviewContent Pipeline

Content Pipeline

Content items · Editor

Draft2
Council weighs riverfront zoningNews story
29 Oct
Transit riders seek later serviceService brief
26 Oct
Add
Editing1
How local bakeries weather rising rentsFeature
31 Oct
Add
Review1
School garden opens to neighborsOpinion column
01 Nov
Add
Approved1
Weekend guide to the arts districtPhoto essay
11 Oct
Add
Published1
Inside the new flood warning planAdvertisement
25 Oct
Add
Example screen with sample data

Roles and permissions

Reports

Read the operating record

Read editorial progress, production work, costs and circulation from linked records.

Overview
Print Media / Newspaper · Overview

Print Media / Newspaper dashboard

This quarter

Editorial assignments in view
6
Assigned
2
Drafting
2
Editing
2

Content items by status

How far records got this quarter

StageReachedStep
Draft29
Editing1862%
Review1267%
Approved867%

Number of content items by status

Sample counts per stage

1000
40Draft
70Editing
90Review
100Approved
100Published
Example screen with sample data
  1. 01Content status by project

    Group each project's content items by status to see the editorial queue.

  2. 02Assignments by desk and reporter

    Show each desk's stories, reporters, deadlines and statuses.

  3. 03Upcoming content due dates

    List content titles, owners and due dates before publication.

  4. 04Production work by project

    Group tasks by project with assignee, due date and completion date.

  5. 05Project cost ledger

    Show category, amount, date and status for each project's costs.

  6. 06Rights ending soon

    Show agreement party, permitted uses and end date for linked content.

  7. 07Circulation dispatch and returns

    Show dispatched and returned copies by edition date and route.

  8. 08Publication history

    List published content with project, owner and publication date.

All reports and dashboards

Who it's for

Fit your publishing cycle

See how Print Media / Newspaper fits your kind of team.

Daily Newspaper

Coordinate daily desk work, story approval and route evidence.

Regional Newspaper

Keep desks and circulation routes tied to the right edition.

Special Sections

Run a supplement or special section with its own plan and review.

Controls

Check identity and rights

Each stage, from assignment to circulated edition, names the role that acts and the status it records, so a change is never anonymous.

OverviewFrom assignment to circulated edition
Print Media / Newspaper · Process

From assignment to circulated edition

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
1
Roles involved
6
Tables touched
8
Plan the editionApproval
Editor
StatusPlanned → Approved
RecordsProjects
Assign the desk
Reporter, Editor
StatusAssigned → Drafting
RecordsEditorial assignments
Draft the story
Reporter
StatusDraft → Editing
RecordsContent files, Content items, Projects
From assignment to circulated edition
  1. Start
    Plan the editionPlanned → Approved
    Projects
  2. Step
    Assign the deskAssigned → Drafting
    Editorial assignments
  3. Step
    Draft the storyDraft → Editing
    Content files
  4. Step
    Review the storyEditing → Review
    Rights agreements
  5. Approval
    Approve the revisionReview → Approved
    Content files
Example screen with sample data

See each stage in detail

AI agent

Ask from current records

Help each team member work from the edition's current records.

It can

  • Editor: Show the edition project's stories in review, their owners and due dates.
  • Reporter: Find assigned desk work and the corresponding content items for the current edition.
  • Rights Reviewer: Summarize the current file revision and linked agreement dates before a human decision.
  • Production Lead: List tasks still open or in review against the project.

Stays with a person

  • The assistant can explain linked records and prepare a decision.
  • A named reviewer approves a file revision, and an Editor makes the publication decision after current approval and rights checks.
  • A route capture needs a permitted actor and source evidence for its copy values.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Print Media / Newspaper
  • File storage
  • Distribution channel
  • Circulation source
  • Finance system
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 10 tables
10tables
  • Edition Planning5
  • Editorial Desk5
  • Content Pipeline6
  • Version and Rights Review6
  • Production and Costs5
  • Circulation Routes4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the edition scope

    Choose one edition or supplement, its Editor, due date and project budget.

  2. Prepare identities

    Connect people records to users and confirm reporters, reviewers and assignees.

  3. Load working records

    Enter the project, assignments, content items, current files, rights agreements, production tasks and costs.

  4. Rehearse decisions

    Move a story into review, approve the exact file revision, then publish after current rights checks.

  5. Capture delivery evidence

    Record a circulation route with dispatch and returns, then compare it with the edition work.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Print Media / Newspaper.

All questions
How do I get started?

Click Get started, then use Proto to configure Print Media / Newspaper for your business. Pilot one edition with a project owner, desk assignments, current stories, rights agreements, production tasks and a circulation route.

How does the desk assign a reporter?

Create an editorial assignment with an edition date, desk, story title, deadline and Reporter. The Reporter can find it on Assignment Board.

Where does a story move through review?

Use the content item for the story's owner, project, due date and status. Content Pipeline shows its progress, including items in review.

What exactly receives approval?

A named reviewer approves the current content file revision after the linked story, project, identity, lifecycle and rights checks pass.

What happens if a file changes after approval?

The new revision needs its own review. The Editor checks that the approved revision is still current before publication.

How are rights checked?

The linked agreement records the party, allowed uses, start and end dates and contract. Review coverage at file approval and again when publishing.

What does publication record?

The publication action changes approved content to published, records the acknowledged publication date and closes related production tasks.

Can we follow production costs?

Yes. Costs link to projects and carry a date, category, amount and draft, approved or paid state. Compare them with the project budget.

How do we record circulation?

The Circulation Manager captures a route with edition date, route name, dispatched copies and returned copies linked to an operational content item.

How do we review a whole edition?

Start with Project Register, then inspect its stories, production tasks, costs and route evidence. Use the reports for status, deadlines, expenses and circulation values.

Set up Print Media / Newspaper your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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