Review decisions

A review decision belongs to a property packet and identifies the source revision that the reviewer considered. Its decision can be Pending, Approved, Returned or Rejected. The reviewer, decision time, reason and evidence reference help the team understand why that outcome was recorded. This is the point where a person determines whether the assembled material can proceed, needs correction or must stop.

The reviewer should inspect the packet, title versions and evidence documents together. An attachment marked verified establishes a checked source item; it does not settle every title question. A version marked Accepted describes that observation; the packet decision still belongs to the independent reviewer. This separation lets the Sharing Manager find an approved decision for the revision being considered.

• Inbox. Pending decisions remain with a named reviewer until that person records an outcome.
• Reason. Returned and Rejected decisions carry an explanation the owner can act on.
• Revision. A later packet change calls for review of the new source revision rather than reusing an old approval.

Decide how reviewers are assigned and who may change a decision after it is recorded. Agree what evidence reference is sufficient for a property document decision. The team needs a clear rule for a return versus a rejection: a return asks the owner for a repair; a rejection records a stop on the submitted material. Also agree who checks that the reviewer is independent of the packet owner when that separation is required by the organization’s policy.

A review may discover a changed parcel number or a missing page in an attachment. The reviewer should make the issue concrete in the reason and leave the packet’s earlier revision understandable. A follow-up action can then put a due date and person on the correction, while the decision remains a historical record of what was reviewed.

The Document Reviewer opens an indexed packet and finds a title version with a different encumbrance reference from the source attachment. They record Returned on the decision for the current revision, write the discrepancy and point to the evidence. The Packet Owner obtains the correct source, adds a new version and resolves the follow-up. The reviewer then considers the revised packet and records a new decision. The Sharing Manager checks that the Approved decision refers to the revision about to be shared. An earlier approval cannot be treated as approval of the corrected material.

• Review Decision Inbox — Pending revision decisions assigned for review.
• Returned Reviews — Decisions with reasons that need owner attention.

See review and sharing and correction and follow-up.