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- Scholarship Management
- Who it's for
- Continuing education programs
Continuing education programs
Continuing education teams often coordinate support for learners taking individual courses at different times. Scholarship Management gives each application a learner and award, with an enrollment behind the award context. Course dates, session activity and learner fee records help the team discuss what the support relates to and what remains to be followed up.
How Scholarship Management is set up for you
Specific course context
Use the enrollment link when a learner takes more than one course. The application reviewer should be able to identify the course that the award concerns without guessing from the learner's name.
Readable progress
Keep application state and approved amount visible to the scholarship office. Use reviewed learning results to understand participation where the award criteria require that evidence.
Charge reconciliation
Finance Officer compares fee amounts and paid amounts with the learner's application context. Agree how any scholarship allocation reaches the finance system before changing the payment position of a charge.
Continuing education teams often coordinate support for learners taking individual courses at different times. Scholarship Management gives each application a learner and award, with an enrollment behind the award context. Course dates, session activity and learner fee records help the team discuss what the support relates to and what remains to be followed up.
Choose a repeat short course and a learner whose fee and support arrangement the team understands. Prepare the course place, define the award criteria and submit the application. Rehearse review of the approved amount, then carry the case to the finance confirmation procedure.
Use an example charge of 1,200 with 400 already confirmed as paid and an approved scholarship amount of 800. Ask Finance Officer to explain the remaining charge before and after the separate allocation handoff. Include a paid charge with an old due date so staff do not treat every date-based entry as money still owed. Agree the owner of any correction before expanding the program's daily use.
Read [fees and follow-up](/scholarship-management/modules/fees-and-follow-up) and [system connections](/scholarship-management/integrations) when preparing the program's finance handoff.
Features to start with
Learning Evidence
Record attendance and valid assessment scores, then review course results before completing the learner's enrollment.
Learners and Enrollment
Establish the learner and eligible course place that give a scholarship application its operating context.
Scholarship Awards
Define the award name, academic year, eligibility criteria and maximum amount against the intended enrollment.
Roles on the team
- Administrator
- Maintains learner and course records and approves eligible course places.
- Instructor
- Records attendance and assessment scores for assigned courses and hands graded results to Assessment Reviewer.
- Assessment Reviewer
- Checks graded results under a verified staff identity before course completion is applied.
- Scholarship Officer
- Maintains award criteria linked to enrollment and captures learner applications.
- Scholarship Reviewer
- Reviews eligibility and approved amounts through the authorized application action.
- Finance Officer
- Maintains learner fee records and records confirmed application disbursement through the authorized action.
Set up Scholarship Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.