Evidence and reconciliation

Record attachments belong to a stock request and identify the uploader, type, title, upload time and visibility. Inventory Coordinator can supply supporting material for a reviewer. Shared visibility helps the authorized team read the same evidence; internal visibility keeps the scope explicit. The evidence stays connected to the request whose revision and decision are under discussion.

An operation receipt records a stable operation key, action, expected revision, result and time. It may carry an external reference, effect references or a failure reason. The result can be Pending, Completed, Failed or needs review. Inventory Reviewer can compare a receipt with its linked request and stock movements before concluding what happened.

• Attach. Evidence is uploaded to the parent request with a type and visibility.
• Record. The operation receipt holds the action identity and persisted result.
• Reconcile. The reviewer compares the receipt with decisions and stock effects when the result is uncertain.

Agree on evidence types and the rule for internal versus shared visibility. Decide who verifies an upload and how long a supporting file remains accessible. Define the operation key format and which external systems supply a reference. If an action can be retried, require the same operation identity so the team can compare the new result with the persisted receipt.

Set a review routine for Failed and needs review results. The owner of that routine needs access to the request, decisions, receipt and related movements. Agree who closes the exception after the evidence has been checked and what note should explain the outcome.

An approved request appears with a receipt marked needs review. Inventory Reviewer opens the request, checks the expected revision and action key, then compares the effect references with posted movements. If a movement is present, the reviewer checks its quantity, lot and source effect key before deciding whether the action is complete. If no effect is present, the failure reason and supporting attachments guide the next investigation.

Repeat with a Failed result for a request whose review decision is older than its current revision. The team should see the mismatch and keep the earlier decision and receipt for audit. A later correction can add evidence without rewriting the original action history.

• Failed operations — Actions needing investigation with result and failure reason.
• Shared evidence — Request files available to authorized reviewers.
• Posted movements — Recorded stock effects to compare against an operation result.

Follow evidence reconciliation and inspect stock outcome for the quantity trail.