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- SCM with Supplier Portal
- Who it's for
- Component buying teams
Component buying teams
A team buying recurring components needs the same part description, supplier identity and delivery promise at each handoff. Categories and items give buyers a common catalog. Contract rates and agreements give recurring buys a dated commercial basis, while RF qs record when a competitive decision is needed.
How SCM with Supplier Portal is set up for you
Qualified suppliers
Review supplier status and relevant certifications before inviting a quote or placing an order.
Part-level orders
Keep ordered quantity, unit price, need date and revisions on each order line.
Receiving evidence
Capture lot or serial detail when the arrival calls for it, and distinguish accepted from rejected units.
A team buying recurring components needs the same part description, supplier identity and delivery promise at each handoff. Categories and items give buyers a common catalog. Contract rates and agreements give recurring buys a dated commercial basis, while RF qs record when a competitive decision is needed.
Start with a category, one active supplier, a recurring item and a receiving location. Rehearse a release from an agreement, supplier acknowledgement and partial receipt. A damaged unit should lead to a linked return and an open quantity that still makes sense. Decide who owns expediting before the next replenishment cycle.
For a repeat part, compare the contracted rate with the quoted alternative before issuing the order. Keep the original need date when the supplier changes its promise, then have Buyer follow the remaining open quantity after a partial receipt. Receiving Clerk records the damaged unit separately from accepted stock. Controller uses the posted receipt and signed allocation to explain the remaining commitment and any invoice difference.
For the next delivery, compare the revised supplier promise with the original need date before changing the order.
Plan the first operating cycle in [implementation](/scm-with-supplier-portal/implementation) and inspect the connected records in [the data model](/scm-with-supplier-portal/data-model).
Features to start with
Supplier relationships
Keep supplier identity, contact and qualification evidence connected to buying decisions.
Orders and commitments
Track approved order revisions, agreement releases and supplier delivery promises.
Receiving and exceptions
Connect physical arrivals, accepted quantities, returns and invoice discrepancies.
Roles on the team
- Controller
- Finance reviewer of commitment, migration control totals and supplier performance.
- Receiving Clerk
- Inspects dock arrivals, records acceptance and raises controlled returns.
- Approver
- Named department head, budget owner, CFO, CEO or committee representative holding the application Approver role.
- Requester
- Department user who submits a need and confirms authorised non-stocked deliveries at their desk.
- Buyer
- Runs sourcing, draft orders, change requests, expediting and procurement-side exception resolution.
- Procurement Manager
- Owns supplier decisions, signed agreements, rate activation, price exceptions, sourcing review and published performance.
Set up SCM with Supplier Portal your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.