Review Queue

A request becomes a supplier commitment only after someone other than the buyer approves it. A review decision records the decision (Approve, Reject or Return), the reason, the approver, the time and the version it applies to. A commitment can be issued only when an approval matches the request’s current version.

The same queue locks service snapshots. A snapshot is completed only after an independent approval of its submitted version, so reported fill rates cannot be changed quietly.

• Approve. The request moves to Approved and can be issued; a snapshot is completed.
• Return. The work goes back with a reason for a revised version.
• Reject. The work stops, with the reason recorded.

Name approvers and their limits by budget code and amount. Agree what an approver checks on a request: supplier eligibility, quantities, price and budget. Agree what they check on a snapshot: scope, as-of date and the units behind it. Confirm buyers never approve their own requests.

A buyer submits a request for 500 pallets of corrugated boxes at a price 12 percent above the last order. The Procurement Approver returns it asking for the supplier’s quote. The buyer attaches the quote, which shows a resin surcharge, and resubmits.

The approver approves the new version with the reason “Surcharge confirmed for Q3.” When the buyer issues the commitment, the approval matches the current version, so the order reference is generated. The earlier return stays in the log.

During the pilot, have each approver return one request and approve its revised version, and reject one snapshot whose filled units exceed requested units. Check that a commitment cannot be issued from the earlier version and that every decision keeps its reason and approver.

• Requests Awaiting Approval — Submitted requests with supplier, amount, required-by date and version.
• Service Snapshots Awaiting Lock — Submitted snapshots with scope, as-of date and units.
• Review Decisions Log — Every decision with reason, approver and version.

• Demand to receipt: Where approval sits.
• Fill rate snapshot lock: Locking a snapshot.

Rehearse access with a buyer account before go-live.