Clash-checked timetables for every course, room and instructor.
Timetable Generator builds and runs the timetable for a training provider or school, from the course plan to the delivered session. The Timetable Coordinator keeps the course catalog with course code, capacity, delivery window and instructor.
Course plan to delivered session ships ready to use. 2 steps need a named approval before the work moves on: Slot approval (Timetable Coordinator) and Enrollment approval (Academic Administrator).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
Course planning
Plan each course with its capacity, dates and instructor.
SPRD-101CRS-92743 · Timetable Coordinator
Course planningBy Timetable Coordinator
Slot proposal
Propose slots for course, instructor and room; clashes are refused.
SPRD-101CRS-92743 · Instructor
Slot proposalBy Instructor
Slot approval
Check the room's fit and approve the slot.
SPRD-101CRS-92743 · Timetable Coordinator
Slot approvalBy Timetable Coordinator
ApprovalTimetable Coordinator approves each proposed slot.
Timetable publication
Publish approved slots and schedule the class sessions.
SPRD-101CRS-92743 · Timetable Coordinator
Timetable publicationBy Timetable Coordinator
Enrollment approval
Approve each learner's place against eligibility and capacity.
SPRD-101CRS-92743 · Academic Administrator
Enrollment approvalBy Academic Administrator
ApprovalAcademic Administrator approves each enrollment request.
Session delivery
Deliver the session and record attendance once per learner.
Prepare and review timetables, enrollments and results with Proto.
It can
Timetable Coordinator: List proposed slots for next week whose room seats fewer than the course capacity.
Instructor: Show my sessions this week that have no attendance recorded yet.
Academic Administrator: List open courses with two or fewer places left.
Finance Officer: Group outstanding fees by due date and course.
Stays with a person
Slot approval belongs to the Timetable Coordinator, enrollment approval to the Academic Administrator and grade confirmation to the Assessment Reviewer.
Proto works with the signed-in person's permissions.
It can find clashes, draft slots and prepare lists; it does not approve a slot, admit a learner or confirm a grade on anyone's behalf.
List proposed slots for next week whose room seats fewer than the course capacity.
Show my sessions this week that have no attendance recorded yet.
List open courses with two or fewer places left.
Slot approval belongs to the Timetable Coordinator, enrollment approval to the Academic Administrator and grade confirmation to the Assessment Reviewer.
Integrations
Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
Timetable Generator
Learning platform
Payment provider
Room booking system
Identity provider
Data model
Your data, in tables you can change
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Start with one team and one process, then add the rest once the basics are running.
Agree the operating boundary
The app runs courses, rooms, timetable slots, sessions, enrollments, attendance, assessments and fees. Learning content, payment collection and external room booking remain connected systems. Your coordinator approves slots and your administrators approve enrollments; Proto prepares information and configuration for review.
Map the source data
Gather rooms with capacity, equipment and unavailable times, instructors, courses with capacity and dates, learners and current enrollments.
Configure a bounded pilot
Pilot one site or department for one term. Propose, approve and publish every slot, enroll learners and record attendance.
Rehearse the exceptions
A room clash must be refused. An instructor double-booking must be refused. A full course must not take another enrollment. A score above the maximum must be refused.
Reconcile and release
Compare the published timetable, enrollments and fees with your current records. Obtain sign-off from the Timetable Coordinator and the Academic Administrator, keep an export of the source and agree the rollback window before the term starts.
Click Get started, then use Proto to configure Timetable Generator for your business. Pilot one site or department for one term. Propose, approve and publish every slot, enroll learners against capacity and record attendance, then compare with your current timetable before extending.
Does it build the whole timetable automatically?
Instructors or coordinators propose slots, and every proposal is checked for room and instructor clashes. Proto can help draft proposals for review. The coordinator approves and publishes the timetable.
How are clashes handled?
A slot that overlaps another in the same room or for the same instructor is refused with the reason. A slot must also start before it ends.
How are rooms chosen?
Each room records its capacity, equipment and unavailable times. The coordinator checks these against the course before approving a slot.
Can a course be overfilled?
No. Enrollments are approved against the course capacity, and each learner holds one enrollment per course.
How is attendance recorded?
Once per session and learner, as Present, Absent or Excused. A second entry corrects the first.
Are grades checked?
Scores cannot exceed the assessment's maximum, and a reviewer confirms graded results before an enrollment completes.
Can we migrate from spreadsheets?
Prepare rooms, instructors, courses, learners and the current timetable. Rehearse one week and reconcile it before extending the migration.
What drives the cost?
Ordinary manual use has no per-user charge under the platform policy. Imports, integrations, agent execution and other machine work consume prepaid credits; implementation is scoped separately. The pricing page lists the current rates.
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