Enrollments and learners

A learner record holds the learner number, name, email, admission date and status: Applicant, Enrolled, Paused, Completed or Withdrawn. An enrollment links one learner to one course and moves from Requested to Approved, Active and Completed, or ends as Withdrawn.

The Academic Administrator approves enrollments. Before approving, the administrator checks that the learner is eligible and that the course still has room against its capacity. There is exactly one enrollment per learner and course, so a repeated request does not take a second place. On approval the learner becomes Enrolled and can see the course’s sessions.

• Request. An enrollment starts as Requested for one learner and one course.
• Approve against capacity. The administrator checks eligibility and remaining places and approves. A full course cannot take another learner.
• One place per learner. Each learner holds one enrollment per course. A withdrawal keeps the history.

Agree eligibility rules for each course, such as prerequisites or admission status. Agree how learner numbers are issued. Decide what happens when a course is full: a waiting list kept outside the app, or a second course section. Agree who may withdraw a learner and what reason must be given.

Data Analysis 101 has capacity 20. Nineteen enrollments are active when two requests arrive on the same morning. The administrator approves the first: the learner meets the prerequisite, and the course now has 20. The second request cannot be approved because the course is full. The administrator tells the learner and suggests the evening section.

The first learner’s request is sent again by mistake an hour later. Because there is already one enrollment for that learner and course, no second place is taken. In April the learner pauses studies; the enrollment is withdrawn and the learner marked Paused, with the attendance history kept.

• Enrollment Requests — Requested enrollments waiting for the administrator’s decision.
• Active Enrollments — Approved and active enrollments by learner and course.
• Learner Register — Applicants, enrolled and paused learners with number, email and admission date.

• Enrollment request to active learner: Approve the enrollment against capacity.

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