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- Tire Management
- Who it's for
- Multi-depot fleet teams
Multi-depot fleet teams
Fleet teams working across depots need a common way to identify tires and explain maintenance decisions. A serial can appear in observations prepared by different shifts, while vehicle assignments and responsible staff change. Agree how each depot maps to the operating organization and how teams exchange evidence before opening shared work.
How Tire Management is set up for you
Use consistent identity conventions
Fleet Coordinator agrees vehicle codes with the fleet register. Tire Inspector uses the same serial and position conventions across participating teams. Preserve dated observations when a tire later appears at another position.
Name the independent reviewer
Maintenance Reviewer needs enough context to decide without relying on the preparer's memory. Include the relevant tire, submitted revision and supporting file in the handoff. An absent reviewer should lead to a named substitute with appropriate authority.
Keep access deliberate
Admin maps user identities to team membership and agrees the organization's access boundary. Review which attachments are Internal or Shared before another team or transport partner receives them. Staff changes should leave earlier evidence attributable to the person who recorded it.
Fleet teams working across depots need a common way to identify tires and explain maintenance decisions. A serial can appear in observations prepared by different shifts, while vehicle assignments and responsible staff change. Agree how each depot maps to the operating organization and how teams exchange evidence before opening shared work.
Start with an operating team that can reconcile its own vehicle assignments and maintenance evidence. Establish the time zone used for inspections and delivery commitments, then check how another depot reads those dates. Rehearse an inspection prepared before a shift change and decided after it.
Next, transfer responsibility for an open load while retaining the original inspection and uploader. Ask the receiving team to explain the tire identity, relevant assignment and outstanding decision from the records alone. Include a restricted user in the access rehearsal and confirm the agreed visibility before adding further operating teams. Connections to an external fleet or workshop system need their own mapping and confirmation rules.
[Agree organization and access](/tire-management/modules/organization-and-access) and [plan the rollout](/tire-management/implementation).
Features to start with
Organization and access
Set operating boundaries and staff responsibilities before tire and transport records enter daily use.
Load coordination
Keep tire work connected to the load, assigned resources and promised delivery window.
Tire inspections
Record tire identity, tread depth and position before asking for a maintenance decision.
Roles on the team
- Admin
- Configures organization membership and access, without inheriting the independent maintenance approval duty.
- Tire Inspector
- Records tire observations and supporting evidence, then submits the exact inspection revision for review.
- Maintenance Reviewer
- Independently approves, rejects or returns maintenance requests and decides authorized load corrections.
- Fleet Coordinator
- Maintains vehicle and driver eligibility information and checks repair evidence before changing readiness.
- Dispatcher
- Owns load planning, assignments and delivery evidence within the assigned operating organization.
- Operations Analyst
- Investigates delivery and maintenance outcomes through read-only operational records and evidence.
Set up Tire Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.