Activity and Evidence

Each instruction collects evidence from the provider: statements, confirmations, settlements and corrections. Every evidence line has a line number, the provider event ID, the time, the amount, the evidence type and whether it is verified. Documents such as trade tickets, auction results and board mandates are attached with a title, evidence type, uploader, time and visibility of Internal or Shared.

Every guarded action, such as an authorization, a submission or a reconciliation, leaves an operation receipt with the action, a unique operation key, the version it expected, the outcome, the time, any external reference and the failure reason. Outcomes are Pending, Completed, Failed or needs review. A repeated action with the same key returns the original receipt.

• Evidence verified by settlements. The Settlement Analyst marks evidence verified after checking it against the provider.
• Receipts for every guarded action. A retry never sends an instruction twice; it returns the original receipt.
• Exceptions in one list. Failed and needs review receipts sit together for the analyst.

Agree who verifies provider evidence and how. Decide the evidence types you attach and which documents may be shared with auditors or banks. Agree how a needs review receipt is resolved and who signs off. Set the schedule for the routine receipt reconciliation.

During a bank outage, the Settlement Analyst submits an authorized sale instruction and the connection times out. The receipt stays Pending and the instruction stays Submitted. The analyst does not resend. The routine reconciliation later finds the bank’s confirmation evidence for the same provider identity, verifies it, and the receipt is marked Completed.

Another submission has no matching evidence by the end of the day. Its receipt is marked needs review with the reason, and the analyst calls the bank before deciding anything further.

• Unverified Bank Evidence — Evidence lines waiting for verification, with type, amount and time.
• Failed Receipts — Receipts that failed or need review, with action and failure reason.
• Operation Receipts — Every receipt with its outcome and external reference.

• Correction and receipt reconciliation: Resolve receipts and correct instructions.
• Instruction to settlement: See where evidence confirms an instruction.

Plan the provider connection before submitting instructions.