These cookies are required for the website to function properly. They ensure security, enable basic features like page navigation, and store user session data. You cannot disable these cookies.
- Vehicle Inspection App
- Who it's for
- Local delivery fleets
Local delivery fleets
Local delivery fleets often reuse vehicles across successive trips. A late return, a new inspection finding or an unresolved signature can affect the next plan. Vehicle Inspection App connects the vehicle check to defect work and the load assignment so Dispatcher can review the actual situation before releasing another trip.
How Vehicle Inspection App is set up for you
Check the correct vehicle
Inspector records the unit and driver with the pre-trip or post-trip result. A defect discovered at the end of a run stays attached to that inspection. The next driver should not have to reconstruct the finding from a general shift message.
Explain the delivery exception
Dispatcher follows the planned stop and records arrival and completion separately. Delivery evidence identifies the recipient and signature reference. Evidence Reviewer can mark a disputed confirmation while preserving the physical delivery context for investigation.
Keep replacement choices deliberate
Maintenance Coordinator explains a vehicle's current condition. Dispatcher reviews the replacement unit's inspection and existing commitments, together with the driver's assignment. An Approved load still needs an eligible resource combination before departure.
Local delivery fleets often reuse vehicles across successive trips. A late return, a new inspection finding or an unresolved signature can affect the next plan. Vehicle Inspection App connects the vehicle check to defect work and the load assignment so Dispatcher can review the actual situation before releasing another trip.
Choose a local delivery lane with a known pickup and destination. Use a van that completes an ordinary trip and another with a failed pre-trip check. Rehearse the change of vehicle before dispatch, including a replacement vehicle reserved by an assignment marked Assigned. Review the latest inspection by its recorded time so an older passing result does not determine the decision.
Include a captured delivery confirmation with the wrong signature reference. Ask Evidence Reviewer to explain the dispute and the correction needed before verification. This gives the team a concrete shift handoff to discuss before extending the setup to more routes. Agree any external delivery or tracking feed as a connection with a named owner.
Follow [dispatch to delivery](/vehicle-inspection-app/processes/dispatch-to-delivery) and the [get-started guide](/vehicle-inspection-app/get-started) for the pilot.
Features to start with
Load approval and assignment
Separate the load decision from resource selection and check inspection findings before assignment.
Inspections and checklists
Record pre-trip and post-trip findings against the vehicle, with the inspector's name and driver context.
Defects and repairs
Give each vehicle finding a responsible owner and a clear repair disposition.
Roles on the team
- Inspector
- Records pre-trip and post-trip observations and reports vehicle findings.
- Maintenance Coordinator
- Owns defect repair follow-up and the fleet service plan.
- Dispatcher
- Prepares loads and manages assignments, stop progress and delivery capture.
- Operations Manager
- Decides load approval and resolves transport exceptions using the supporting evidence.
- Evidence Reviewer
- Checks delivery evidence and reconciles recorded operational outcomes.
Set up Vehicle Inspection App your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.