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- Vehicle Inspection App
- Who it's for
- Regional carriers
Regional carriers
Regional carriers need dispatch and maintenance to agree which vehicle can take the next load. A truck may return with a new defect while its driver is already being considered for another departure. Vehicle Inspection App keeps the inspection, repair finding and assignment context available to the people making that decision.
How Vehicle Inspection App is set up for you
Make the yard check usable
Inspector records the actual unit, driver and inspection time. Pre-trip and post-trip observations stay distinguishable, with the result and defect description available for the next shift. The dispatch team can review the latest relevant check before choosing equipment.
Keep repair ownership clear
Maintenance Coordinator follows each finding through its repair disposition. A Critical defect still needs attention when another inspection says Pass with defects. Use the inspection reference to explain where the finding began and keep supporting photographs attached to the right case.
Review commitments before departure
Dispatcher checks Assigned and Active work for the intended driver and vehicle. Operations Manager's approval of the load remains separate from the condition of the equipment selected to carry it. Review the replacement combination when a unit goes into Maintenance.
Regional carriers need dispatch and maintenance to agree which vehicle can take the next load. A truck may return with a new defect while its driver is already being considered for another departure. Vehicle Inspection App keeps the inspection, repair finding and assignment context available to the people making that decision.
Start with a depot and a familiar regional lane. Bring the active vehicle list, driver records and unresolved defects into the pilot, then run an ordinary load from review to delivery. Include a failed pre-trip check and a driver who already has an Active assignment. The team should explain why the proposed combination cannot proceed and which record needs attention.
Have Evidence Reviewer check the delivery confirmation and a corrected operational receipt before expanding. Agree the source of any imported tracking events on the [integrations page](/vehicle-inspection-app/integrations), then use the [implementation plan](/vehicle-inspection-app/implementation) to rehearse the full handoff.
Features to start with
Load approval and assignment
Separate the load decision from resource selection and check inspection findings before assignment.
Inspections and checklists
Record pre-trip and post-trip findings against the vehicle, with the inspector's name and driver context.
Defects and repairs
Give each vehicle finding a responsible owner and a clear repair disposition.
Roles on the team
- Inspector
- Records pre-trip and post-trip observations and reports vehicle findings.
- Maintenance Coordinator
- Owns defect repair follow-up and the fleet service plan.
- Dispatcher
- Prepares loads and manages assignments, stop progress and delivery capture.
- Operations Manager
- Decides load approval and resolves transport exceptions using the supporting evidence.
- Evidence Reviewer
- Checks delivery evidence and reconciles recorded operational outcomes.
Set up Vehicle Inspection App your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.