Systems to connect

• Warehouse or order system. Set up the exchange for the outbound request and goods ready for collection. Agree the load reference, item and quantity basis. Keep warehouse stock and picking outcomes with their owning system.
• Fleet and driver authority. Connect the source used for vehicle readiness or driver eligibility when those facts are maintained elsewhere. Reconcile the external identity and effective date before Dispatch Coordinator relies on an update.
• Partner tracking service. Configure the intended driver app, telematics or partner event source. Map the load reference, event type, occurrence time and location; distinguish reported observations from confirmed movement.
• Delivery documents. Agree how signatures, photos and supporting documents arrive. Link them to the correct load and stop and apply the chosen visibility policy.
• Finance system. Set up the exchange for reviewed freight charges and confirmed invoice or payment references. Preserve currency and charge type. The finance owner establishes the corresponding financial outcome.

Admin and the responsible operating owner agree credentials, access and record ownership before enabling an exchange. Keep credentials outside load notes and attachment links. Use stable operation references so Evidence Coordinator can investigate an uncertain result before requesting the action again.

Test delayed acknowledgements, an incorrect load reference and a changed source revision. Compare the external result with the recorded receipt and retain the failure explanation when they differ. Transport Supervisor’s loading decision stays with the reviewed physical evidence.

Use correction and reconciliation and the data model to prepare the mapping.