Admissions

An admission line sits under an event. It has a line number and revision, a quantity, a possible attendee reference, an optional price, and separate reservation and admission times. These fields let the admission team see the difference between a place held in advance and a person actually admitted. The parent event supplies the capacity and operating status that give the line meaning.

A verified provider capture is relevant when a paid reservation is being treated as settled. The admission record can carry a provider receipt, but that text alone does not show that the payment provider confirmed a capture. The Finance Reviewer compares it with the payment evidence linked to the same event. If the payment result or capacity picture is unclear, keep the case visible for review before the team assumes it is complete.

• Reservation. The line captures when space was held, for whom when an attendee reference is used, and how many places it covers.
• Admission. A separate time records actual entry, preserving the difference between a booking and a scan.
• Reconciliation. Event capacity, registration quantity and verified payment evidence are considered together at close.

Decide how the admission desk identifies a person or group, who may create a reserved line, and who may record entry. Define a consistent meaning for quantity when a group arrives in parts. Set the procedure for a repeated scan so staff can recognize an earlier admission instead of counting entry twice. Agree how no-shows and cancelled events are reported from the retained reservation and admission history. Keep the event’s venue and time window visible to staff who work at more than one location.

For a ceremony with limited seating, the Admission Lead opens the approved registrations and reserves places under the ceremony event. A group of three presents its admission reference at the door. Staff compare the parent event and quantity, record the actual admission time once, and leave the earlier reservation time intact. If the payment provider has not supplied a verified capture, Finance Reviewer reviews the payment evidence before anyone calls the paid reservation settled. At closeout, the Event Owner compares admitted quantities against event capacity and the provider captures, and keeps any discrepancy attached to the event record.

• Admission register — Review reservation and admission times, quantities, attendee references and parent events.
• Approved registrations for check-in — Check which requests have passed review before recording arrival.
• Open event capacity — Compare live event capacity and location while preparing admissions.

Follow registration and admission, then payment reconciliation and event closeout.