Background Checks
Core HR, payroll and leave and attendance, in one system.
Identity, criminal, and reference checks with FCRA-compliant candidate consent and adjudication
Explore the specification
YouStatusSentInProgress
StatusSentInProgressExpiresAt >= today
StatusSubmittedInProgress
Overdue or overdue
PreAdverseStatusSentDeliveredWaitingPeriodEndsAt > today
StatusSubmittedInReinvestigation
StatusConsentSentConsentSignedInScreeningAdjudicating
YouOpenPendingReview
| Adjudication Number | Candidate | Order | Triggering Result.Check Type | Triggering Result.Consider Reason Code |
|---|---|---|---|---|
| ADJ-47970 | CND-10031 | SO-50636 | ADJ | ADJ-39678 |
| ADJ-13715 | CND-55571 | SO-18750 | ADJ | ADJ-52225 |
| ADJ-26898 | CND-30078 | SO-83390 | ADJ | ADJ-55558 |
| ADJ-50544 | CND-88029 | SO-91597 | ADJ | ADJ-17741 |
| ADJ-75810 | CND-47723 | SO-62854 | ADJ | ADJ-13899 |
| ADJ-80016 | CND-16243 | SO-93742 | ADJ | ADJ-15326 |
ClearCompletedAt >= today − 30 days
| Order Number | Candidate | Package | Provider | Ordered At |
|---|---|---|---|---|
| SO-73644 | CND-21276 | BCP-9297 | SP-3078 | 26 Sep |
| SO-57031 | CND-47788 | BCP-5767 | SP-9167 | 27 Sep |
| SO-35446 | CND-58864 | BCP-4419 | SP-5088 | 29 Sep |
| SO-18031 | CND-76207 | BCP-5733 | SP-5096 | 11 Sep |
| SO-40299 | CND-74060 | BCP-6107 | SP-3566 | 28 Sep |
| SO-31880 | CND-14278 | BCP-8278 | SP-7518 | 08 Sep |
You
| Candidate Number | Offered Position | Status | Created At |
|---|---|---|---|
| CND-94031 | OP-518 | New | 05 Sep |
| CND-88017 | OP-568 | ConsentSent | 09 Sep |
| CND-36653 | OP-778 | ConsentSigned | 07 Sep |
| CND-80748 | OP-693 | InScreening | 11 Sep |
| CND-57231 | OP-246 | Cleared | 05 Sep |
| CND-96223 | OP-288 | Adjudicating | 08 Sep |
Illustrative records generated from the specification. Explore the views to inspect the planned operating model.
Built for your team.
HR and payroll teams who want people data and pay in one place.
- Defined tables
- 13
- Operational views
- 10
- Defined roles
- 6
- Reports
- 7
Defined in the planned system specification.
What’s inside.
Identity, criminal, and reference checks with FCRA-compliant candidate consent and adjudication
Core HR
Employee records, org chart and documents
Payroll
Pay runs, deductions and payslips
Leave and attendance
Balances, rosters and time capture
Recruiting
Openings, candidates and offers
Performance
Goals, reviews and calibration
Compliance
Statutory filings and policy acknowledgement
- 01Offer
- 02Documents
- 03Access
- 04First payroll
- 05Review
Built for your team
Order NumberCandidatePackageProvider
Background Check Coordinator
The day-to-day operator. Owns the screening function — sends ConsentRequests, monitors orders, chases vendor delays, intakes disputes, and signs off on the cleared / adverse signal back to hrms-onboarding.
Request NumberCandidatePackageSent At
Recruiter
Initiates the consent at offer-accept and tracks consent / order status for own offered candidates. Does not see report content or adjudication detail.
Order NumberCandidatePackageProvider
Hiring Manager
Sees only the final adjudication outcome for own candidates — Engage (proceed with hire) or FinalAdverse (rescinded). Never sees raw report content, never sees Consider state in flight, never sees PII.
Notice NumberCandidateAdjudicationIssued At
Adjudicator
Reviews ScreeningResults flagged Consider and decides Engage, ConsiderAdverse, or FinalAdverse. Trained on EEOC nature / time / nexus analysis and the applicable state laws.
Candidate NumberOffered PositionStatusCreated At
Consent Sent
Candidate
External user with a self-service portal account. Limited to own record only. Reads own status, completes consent, uploads identity documents, sees own report (on dispute or adverse notice), files disputes.
Reports and dashboards
Explore what each report measures and the records behind it.
Screening Pipeline
Per active week: count of Candidates by Status (ConsentSent, ConsentSigned, InScreening, Adjudicating, Cleared, AdverseAction, Withdrawn), week-over-week movement, average days in each stage. Drills into Package × Provider × HiringManager. The Coordinator's daily landing report.
Provider SLA Performance
Per ScreeningProviders: orders placed, orders completed on time, average actual turnaround vs. SLA, per-CheckType breakdown, % returned Clear vs. Consider vs. NotReturned. The provider-rationalization report used at quarterly vendor reviews.
Time-to-Clear
Days from ConsentRequests.SentAt to ScreeningOrders.CompletedAt per Package, segmented by Package, WorkState, and Provider. Trailing 12 months with median and 90th-percentile lines. The bridge metric to the Day-1 onboarding readiness report.
Adjudication Outcomes
Per Adjudicator and per quarter: count of Consider results reviewed, breakdown of Outcome (Engage / ConsiderAdverse / FinalAdverse), average days in adjudication, EEOC StateLawConsidered distribution. Used to spot adjudication consistency drift and over- / under-engagement outliers.
Adverse Action Compliance
Every AdverseActionNotices issued in the period: pre-adverse delivered timestamp, 5-business-day waiting window observed, final-adverse timestamp, dispute filed (yes / no), report copy attached (yes / no), Summary-of-Rights version, state addendum version. The audit-defensibility report — every row should be a clean compliance trail.
Dispute Resolution
Disputes filed in the period: reason category, days to resolution, resolution outcome (Updated vs. NoChange), provider ticket reference, whether the underlying Adjudication outcome flipped. Surfaces provider data-quality issues by ScreeningProviders × CheckTypes.
Cost per Hire (Screening)
Per ScreeningOrders: TotalCostUSD per Package vs. EstimatedTotalCostUSD benchmark. Rolled up by HiringManager, Department, and Provider with trend. Surfaces Package configuration drift (wrong package applied) and per-Provider price variance.
One connected workspace
Time-to-Clearlist
Days from ConsentRequests.SentAt to ScreeningOrders.CompletedAt per Package, segmented by Package, WorkState, and Provider. Trailing 12 months with median and 90th-percentile lines. The bridge metric to the Day-1 onboarding readiness report.
| Order Number | Candidate | Package | Provider | Ordered At |
|---|---|---|---|---|
| SO-73644 | CND-21276 | BCP-9297 | SP-3078 | 26 Sep |
| SO-57031 | CND-47788 | BCP-5767 | SP-9167 | 27 Sep |
| SO-35446 | CND-58864 | BCP-4419 | SP-5088 | 29 Sep |
| SO-18031 | CND-76207 | BCP-5733 | SP-5096 | 11 Sep |
- Draft
- Submitted
- InProgress
- Suspended
- Overdue
- Completed
- Cancelled
- OrderNumber
- SO-73644
- Candidate
- CND-21276
- Package
- BCP-9297
- Provider
- SP-3078
- OrderedAt
- 26 Sep
- CompletedAt
ownerBackground Check Coordinator
Go from the big picture to the details behind it. Open any record to see its status, owner and history.
Illustrative records. Connections follow the authored specification.
Controls and automation
System checks
consent-request-on-offer-accepted — webhookTrigger from hrms-recruitment on Offers.Status: Accepted (or appEventTrigger on local Candidates create) → snapshots Candidate, looks up Package, creates ConsentRequests with versioned templates and PortalLink, emails candidate.
consent-collected-triggers-screening-orders — appEventTrigger on ConsentForms.record.created (Status: Signed) → creates parent ScreeningOrders plus one ScreeningOrderItems per PackageCheckTypes row in the Package (in Sequence order) and dispatches each to the configured ScreeningProviders API.
screening-vendor-webhook-status-update — webhookTrigger on the screening provider's signed callback → matches ProviderItemID, writes ScreeningResults, updates ScreeningOrderItems.Status, recomputes ScreeningOrders.OverallStatus.
result-clean-greenlights-onboarding — appEventTrigger on ScreeningOrders.record.updated (OverallStatus: Clear) → flips Candidates.Status to Cleared, emits cleared event to hrms-onboarding to unblock Day-1 plan.
result-flagged-routes-to-adjudication — appEventTrigger on ScreeningOrders.record.updated (OverallStatus: Consider) → creates Adjudications row in PendingReview, assigns Adjudicator, emails them.
pre-adverse-action-notice — appEventTrigger on Adjudications.record.updated (Outcome: ConsiderAdverse) → creates PreAdverse AdverseActionNotices with report copy and FTC Summary-of-Rights, emails candidate, stamps WaitingPeriodEndsAt = now + 5 business days.
adverse-action-final-notice — scheduleTrigger daily, code node scans AdverseActionNotices where Type = PreAdverse AND WaitingPeriodEndsAt <= today AND no FinalAdverse notice exists for the same Adjudication → for each match emails the candidate the final adverse-action notice and creates a new AdverseActionNotices row of Type: FinalAdverse, flips Adjudication.Outcome to FinalAdverse, emits rescinded event to hrms-onboarding and hrms-recruitment.
screening-overdue-escalation — scheduleTrigger daily 09:00 → flips overdue ScreeningOrders to Overdue and emails Coordinator. (Includes the consent-expiry-reminder scheduleTrigger daily 08:00 that nudges candidates within 3 days of consent expiry.) Integrations: inbound from hrms-recruitment (Offers / Candidates on offer-accept), the screening provider webhooks (Checkr / HireRight / Sterling / Accurate result callbacks), the e-signature provider for the FCRA Disclosure-and-Authorization packet, and the candidate's identity-document uploads. Outbound to the screening providers (order placement REST APIs), hrms-onboarding (cleared / rescinded gate signal), hrms-recruitment (BackgroundCheckIssue rejection-reason on FinalAdverse), the document store (signed consent forms, full reports, adverse-action notice PDFs, summary of rights), and email (consent request, status updates, pre-adverse notice, final-adverse notice, dispute acknowledgement).
