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Construction Punch List
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Construction Punch List · Available now

Track site issues through sign-off and closeout.

Construction Punch List keeps site deficiencies attached to a project and scoped work package. The site team records a punch item, assigns a trade crew member, and attaches a site photo or other evidence to the record.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewJob Expenses Awaiting Approval
Construction Punch List · Job expenses

Job Expenses Awaiting Approval

Approval conditions

New job expen
Job expenses in view
6
Total amount
2,680
Travel
2
Meals
1
Job expense noExpense dateCategoryAmountWork packageTeam member
JE-2026-041224 OctTravel90Atrium glazing correctionsHana Kim
JE-2026-041321 OctMeals550Tower B level 4 fit-outHana Kim
JE-2026-041415 OctLodging810Clinic Wing door hardwareChidi Okafor
JE-2026-041504 NovSoftware370Market Hall roof closeoutJavier Ortega
JE-2026-041612 OctOther160Riverside lift lobbyElliot Brooks
6 of 6 records
JE-2026-0412Job expenses · JE-69369
Travel
Expense date24 Oct
Amount90
Work packageAtrium glazing corrections
Team memberHana Kim
StatusSubmitted
Review sign-offJE-69369 · JE-2026-0412

Inspector checks the correction before submission; the sign-off workflow records the approval outcome.

Waiting for Inspector
ApproveReturn
Example screen with sample data
Tables, ready to use
13
Saved views
12
Roles with set permissions
6
Reports and dashboards
8
Features

Site work in view

Every feature works on the same records. Pick one to see the screen your team works in.

Projects

Keep site identity, owning organization and project responsibility together.

  • Project ownership
  • Scoped packages
  • Operating status
  • Projects
  • Organizations
  • Team members
  • Work packages
Explore projects
OverviewActive Projects
Construction Punch List · Projects

Active Projects

Projects

New
Project codeProject nameStatusProject ownerOwning organization
EA-2026East Annex Fit-OutActiveTessa WardValecrest Mechanical Office
TB-2026Tower B Residential BuildActiveChidi OkaforValecrest Mechanical Office
CW-2026Clinic Wing ExpansionActiveMarina CostaRidgegate Site Services
MH-2026Market Hall RestorationActivePriya ShahCedarpoint Interiors Division
AT-2026Atrium RedevelopmentActiveJavier OrtegaNorthline Electrical Crew
6 of 6 records
EA-2026Projects · PRJ-30752
Active
Project nameEast Annex Fit-Out
Project ownerTessa Ward
Owning organizationValecrest Mechanical Office
Example screen with sample data
Process

From finding to collection

Site issue to collection ships ready to use. One step needs a named approval before the work moves on: Review sign-off (Inspector).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Define site scope

    Name the project, package and manager before site findings begin.

    JE-2026-0412JE-69369 · Project Manager
    Define site scopeBy Project Manager

  2. Record deficiency

    Capture the finding, trade owner and site evidence in its package.

    JE-2026-0412JE-69369 · Site Superintendent
    Record deficiencyBy Site Superintendent

  3. Complete trade work

    Record the correction, hours and related job costs.

    JE-2026-0412JE-69369 · Foreman
    Complete trade workBy Foreman

  4. Review sign-off

    The inspector reviews the item; the approval action records its result.

    JE-2026-0412JE-69369 · Inspector
    Review sign-offBy Inspector
    ApprovalInspector checks the correction before submission; the sign-off workflow records the approval outcome.

  5. Invoice closeout task

    An approved task with amount and package can move to Invoiced.

    JE-2026-0412JE-69369 · Project Manager
    Invoice closeout taskBy Project Manager

  6. Record payment

    Follow the task payment through due date and receipt.

    JE-2026-0412JE-69369 · Owner
    Record paymentBy Owner

Start with Site issue to sign-off

Inside a record

Keep references aligned

Open any job expen to see the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Expense date, Amount, Work package and Team member.

  2. 2
    Linked records

    Records linked to this job expen.

  3. 3
    Who works on it

    Admin, Project Manager and Foreman, each with their own permissions.

  4. 4
    Process stages

    Complete trade work, with the role that acts.

  5. 5
    Approvals

    Review sign-off, with who decides.

Job Expenses Awaiting ApprovalJE-2026-0412
Construction Punch List · Job expenses

JE-2026-0412

Atrium glazing corrections · Travel

Log activity
1
Record details
Expense date24 Oct
Amount90
Work packageAtrium glazing corrections
Team memberHana Kim
3

Who works on it

  • AdminManage Users, Organizations, team members, Projects, work…
  • Project ManagerManage Projects, work packages, Tasks
  • ForemanManage punch items, labor entries, job expenses, record…
4

Process stages

  • Complete trade workForeman
5

Approvals

  • Review sign-offInspector
    Approved
Example screen with sample data
Approvals

Decisions with a record

OverviewApprovals
Construction Punch List · Overview

Approvals

Signed in as Inspector

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • JE-69369JE-2026-0412
    Atrium glazing correctionsRequested by Hana Kim
    Travel0dActions
  • JE-74111JE-2026-0413
    Tower B level 4 fit-outRequested by Hana Kim
    Meals2dActions
  • JE-32034JE-2026-0414
    Clinic Wing door hardwareRequested by Chidi Okafor
    Lodging5dActions
  • JE-56390JE-2026-0415
    Market Hall roof closeoutRequested by Javier Ortega
    Software5dActions

Who approves what

DecisionApprover
Review sign-offThe inspector reviews the item; the approval action records its result.Inspector
Approve punch itemsInspector
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Construction Punch List to the work that is theirs. Pick a role to see what it starts with.

Admin

Owns user access, setup and record correction policy.

  • Manage Users, Organizations, team members, Projects, work packages, punch items, Tasks, labor entries, job expenses, record attachments, review decisions, operation receipts, payment records
  • View all records

Roles and permissions

Reports

See the work behind totals

Review open defects, package delivery, task due dates and collection exceptions.

Overview
Construction Punch List · Overview

Construction Punch List dashboard

This quarter

Labor entries in view
6
Total hours
44
Submitted
6

Job expenses by status

How far records got this quarter

StageReachedStep
Draft48
Submitted2246%
Approved418%
Reimbursed125%

Amount by status

Sample totals per stage

1.0k0
1.0kDraft
-3000Submitted
-1000Approved
-4000Reimbursed
-1000Rejected
Example screen with sample data
  1. 01Open site deficiencies

    Group punch items by status, assigned crew member and work package.

  2. 02Approved punch value awaiting invoice

    Sum approved punch amounts by project and work package for items still marked Approved.

  3. 03Work package delivery against contract

    Compare contract value, delivered amount, delivered cost and invoiced punch amount by project and package.

  4. 04Crew hours by package

    Compare logged labor hours and package budget hours by crew member and work package.

  5. 05Closeout task due dates

    Show task owner, due date, status and outstanding amount for upcoming or missed work.

  6. 06Payment exceptions

    Which invoice references are overdue or disputed?

  7. 07Review outcomes

    Count approved, rejected and returned review decisions by reviewer and subject type.

  8. 08Operation results

    Which sign-off or task invoice attempts failed their checks?

All reports and dashboards

Who it's for

Built around site scope

See how Construction Punch List fits your kind of team.

Commercial fit-outs

Track finish defects and trade corrections across a fit-out site.

Healthcare sites

Keep site correction and closeout evidence tied to the right work package.

Education campuses

Coordinate campus repair findings and closeout by project scope.

Controls

Check each outcome

Each stage of site issue to collection names the role that acts and the status it records, so a change is never anonymous.

OverviewSite issue to collection
Construction Punch List · Process

Site issue to collection

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
1
Roles involved
5
Tables touched
12
Define site scope
Project Manager
StatusProposed → Active
RecordsOrganizations, Work packages, Projects
Submit punch item
Site Superintendent
StatusDraft → Submitted
RecordsPunch items
Review sign-offApproval
Inspector
StatusSubmitted → Approved
RecordsOperation receipts, Review decisions, Work packages
Site issue to collection
  1. Start
    Define site scopeProposed → Active
    Organizations
  2. Step
    Submit punch itemDraft → Submitted
    Punch items
  3. Approval
    Review sign-offSubmitted → Approved
    Operation receipts
  4. Step
    Prepare closeout taskPending → Approved
    Work packages
  5. Step
    Invoice closeout taskApproved → Invoiced
    Work packages
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the work

Ask Proto to prepare site reviews and explain closeout exceptions.

It can

  • Project Manager: Show approved punch items still awaiting invoice follow-through by work package.
  • Site Superintendent: Group open findings by assigned team member and package for today's review.
  • Inspector: Bring submitted item details and attached site photos together for sign-off review.
  • Owner: List overdue or disputed payment records with their task and due date.

Stays with a person

  • The inspector checks the correction before submission, and the billing owner confirms task amount and collection evidence.
  • Proto can organize the records and prepare a review, but a person should confirm the site correction before submission and confirm collection before marking a payment Received.
  • Check the operation receipt when an attempted sign-off or invoice action fails.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Construction Punch List
  • File storage
  • Accounting
  • Identity
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 13 tables
13tables
  • Projects4
  • Work packages7
  • Punch items6
  • Trade delivery6
  • Sign-off6
  • Closeout billing5
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set the operating scope

    Pick one active project and a bounded work package. Name the project manager, site superintendent, foreman, inspector and collection owner.

  2. Prepare source records

    Reconcile project codes, package numbers, team members, contract value, budget hours and open findings. Match attachments to their exact parent records.

  3. Configure the pilot

    Agree who records findings, who approves sign-off, who invoices approved tasks and who marks payments Received. Review the saved lists with each responsible person.

  4. Rehearse the guards

    Approve a billable punch item with hours and a package, then try one with missing hours. Invoice an approved task with amount and package, then try one without an amount. Inspect every operation receipt.

  5. Review and release

    Compare package delivery totals with source labor and expenses. Check task amounts and payment references with the billing owner. Release the agreed scope after the team signs off the actual cases.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Construction Punch List.

All questions
How do I get started?

Click Get started, then use Proto to configure Construction Punch List for your business. Pilot one active project and one work package, then rehearse a finding through sign-off, task invoicing and payment receipt.

How do we record a site defect?

Create a punch item under the relevant work package, add a clear description and reported date, and assign the responsible team member. Attach a site photo to the same record when it helps the reviewer.

Can we track work by trade package?

Yes. Each work package belongs to a project and has a manager, delivery type, dates, contract value and budget hours. Punch items, labor entries, job expenses and tasks can all connect to it.

What happens when an item is submitted for sign-off?

The approval workflow checks billable intent, hours and the work package. An approvable item becomes Approved and receives a review decision and operation receipt. A failed guard leaves it Submitted with a Failed receipt.

Where do site photos go?

A record attachment holds the file URL, kind, uploader and parent record reference. Check that the parent points to the punch item the inspector will review.

How are crew hours and expenses reviewed?

Labor entries and job expenses keep their person, package, amount or hours, and status. The submitted lists help the responsible manager inspect those records before acting on package totals.

When can a task be invoiced?

An Approved task needs an amount and work package. The task invoice action then moves it to Invoiced and records an operation receipt. If either check fails, it stays Approved and has a Failed receipt.

Can we see overdue payments?

Yes. Payment records carry due date and settlement status. The overdue or disputed list shows cases for collection follow-up, linked to their task.

What drives the cost?

Manual use follows the platform's published policy. Agent work, imports and integrations use metered credits, and implementation scope is agreed separately. See pricing.

Set up Construction Punch List your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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