Integrations
Connects to the tools you use
Set up connections through ERP.AI and Proto workflows, with every change logged.
- Timesheet Management
- People directory
- Project intake
- File storage
- Reporting destination
Timesheet Management · Available now
Example screen with sample data
Review the hours behind every project week.
Timesheet Management connects project work to the hours people submit. A project manager opens a project for an organization, groups work in packages and assigns tasks.
- No per-user fees
- Manual work is free
- Configure it in Proto
OverviewActive Projects×
Timesheet Management · Projects
New project
Active Projects
Projects in one list
Projects in view
6Active
6| Project code | Project name | Organization | Owner | Start date | End date | |
|---|---|---|---|---|---|---|
| HSP-2026 | Harborview service portal | Willowgate Operations | Isabel Cortez | 21 Oct | 28 Oct | |
| CIR-2026 | Cedarline inventory rollout | Pinehaven Trading House | Bruno Alvarez | 03 Nov | 07 Nov | |
| NBM-2026 | Northmere branch migration | Stonewell Business Services | Eshan Mehta | 14 Oct | 16 Oct | |
| WRU-2026 | Willowgate reporting upgrade | Pinehaven Trading House | Daria Novak | 19 Oct | 22 Oct | |
| RCO-2026 | Riverton customer onboarding | Cedarline Supply Cooperative | Isabel Cortez | 22 Oct | 30 Oct |
6 of 6 records
HSP-2026Projects · PRJ-99630
ActiveProject nameHarborview service portal
OrganizationWillowgate Operations
OwnerIsabel Cortez
Start date21 Oct
End date28 Oct
Approve submitted timePRJ-99630 · HSP-2026
Project Manager approves submitted weekly submissions with positive hours and a valid revision.
Waiting for Project Manager
ApproveReturn
- Tables, ready to use
- 14
- Saved views
- 12
- Roles with set permissions
- 5
- Reports and dashboards
- 8
Features
See the project week clearly
Every feature works on the same records. Pick one to see the screen your team works in.
Weekly submissions
Review a worker's dated week against its work package, organization, hours and revision.
- Prepare the week
- Submit for decision
- Keep the result
- Time submissions
- Work packages
- Organizations
- Time entries
- Review decisions
- Operation receipts
OverviewWeekly Submissions Awaiting Approval×
Timesheet Management · Weekly submissions
New
Weekly Submissions Awaiting Approval
Approval waits for the project manager
| Submission number | Week start | Worker | Parent | Organization | Hours | |
|---|---|---|---|---|---|---|
| TS-94595 | 01 Nov | Amina Farouk | Launch readiness review | Maplebrook Learning Group | 4 | |
| TS-38635 | 31 Oct | Bruno Alvarez | Training and adoption | Maplebrook Learning Group | 6 | |
| TS-69749 | 30 Oct | Chika Nwosu | Data mapping and cleanup | Maplebrook Learning Group | 14 | |
| TS-63143 | 01 Nov | Daria Novak | Portal interface build | Willowgate Operations | 11 | |
| TS-99461 | 04 Nov | Eshan Mehta | Reporting validation | Stonewell Business Services | 5 |
6 of 6 records
Amina FaroukTime submissions · TS-94595
SubmittedWeek start01 Nov
ParentLaunch readiness review
OrganizationMaplebrook Learning Group
Hours4
Revision280
Time entries
Capture dated project hours and inspect the approval outcome triggered by submission.
- Record the day
- Submit the entry
- Check and retain evidence
- Time entries
- Team members
- Projects
- Tasks
- Review decisions
- Operation receipts
OverviewTimesheets Awaiting Approval×
Timesheet Management · Time entries
New
Timesheets Awaiting Approval
Approval waits for the project manager
| Entry number | Work date | Team member | Project | Task | Hours | |
|---|---|---|---|---|---|---|
| TE-97385 | 15 Oct | Bruno Alvarez | Northmere branch migration | Document handover steps | 3 | |
| TE-76614 | 01 Nov | Gabriel Chen | Willowgate reporting upgrade | Prepare training materials | 16 | |
| TE-47915 | 28 Oct | Hana Sato | Northmere branch migration | Review branch access roles | 15 | |
| TE-61534 | 17 Oct | Bruno Alvarez | Stonewell operations review | Validate migrated account data | 5 | |
| TE-84399 | 02 Nov | Fatima Rahal | Northmere branch migration | Document handover steps | 8 |
6 of 6 records
Northmere branch migrationTime entries · TE-97385
SubmittedWork date15 Oct
Team memberBruno Alvarez
TaskDocument handover steps
Hours3
Project work
Connect organizations, projects and work packages to the weeks and tasks they contain.
- Name the organization
- Set the project
- Break down the work
- Organizations
- Projects
- Work packages
- Tasks
- Time submissions
- Time entries
OverviewBlocked Tasks×
Timesheet Management · Project work
New
Blocked Tasks
Tasks
| Task key | Title | Work package | Assignee | Due date | Status | |
|---|---|---|---|---|---|---|
| HSP-TASK-101 | Map current intake process | Reporting validation | Fatima Rahal | 28 Oct | Blocked | |
| CIR-TASK-208 | Design inventory dashboard | Discovery and requirements | Jamal Reed | 04 Nov | Blocked | |
| NBM-TASK-034 | Validate migrated account data | Training and adoption | Hana Sato | 13 Oct | Blocked | |
| WRU-TASK-117 | Configure approval workflow | Data mapping and cleanup | Hana Sato | 27 Oct | Blocked | |
| RCO-TASK-052 | Review branch access roles | Reporting validation | Amina Farouk | 22 Oct | Blocked |
6 of 6 records
HSP-TASK-101Tasks · TSK-29141
BlockedTitleMap current intake process
Work packageReporting validation
AssigneeFatima Rahal
Due date28 Oct
Tasks and assignments
Assign package work, follow task status and compare estimated with actual hours.
- Assign a clear unit
- Update progress
- Compare effort
- Tasks
- Work packages
- Projects
- Team members
- Time entries
OverviewMy Assigned Tasks×
Timesheet Management · Tasks and assignments
New
My Assigned Tasks
Tasks
| Task key | Title | Work package | Status | Due date | |
|---|---|---|---|---|---|
| HSP-TASK-101 | Map current intake process | Launch readiness review | Backlog | 21 Oct | |
| CIR-TASK-208 | Design inventory dashboard | Branch migration testing | In progress | 22 Oct | |
| NBM-TASK-034 | Validate migrated account data | Discovery and requirements | In review | 22 Oct | |
| WRU-TASK-117 | Configure approval workflow | Reporting validation | Blocked | 22 Oct | |
| RCO-TASK-052 | Review branch access roles | Discovery and requirements | Done | 18 Oct |
6 of 6 records
HSP-TASK-101Tasks · TSK-45495
BacklogTitleMap current intake process
Work packageLaunch readiness review
Due date21 Oct
Review and evidence
Follow approval decisions, operation receipts and attachments tied to delivery work.
- Prepare the subject
- Make the decision
- Review the trail
- Review decisions
- Operation receipts
- Record attachments
- Time entries
- Time submissions
- Projects
OverviewFailed Operations×
Timesheet Management · Review and evidence
New
Failed Operations
Operation receipts
| Receipt number | Operation type | Reference | Occurred at | Result | Actor | |
|---|---|---|---|---|---|---|
| OR-90297 | Project Created | SUB-2026-1041 | 19 Oct | Failed | Fatima Rahal | |
| OR-49845 | Work Package Created | APR-2026-0482 | 16 Oct | Failed | Daria Novak | |
| OR-76230 | Task Created | DEL-2026-0314 | 15 Oct | Failed | Bruno Alvarez | |
| OR-96565 | Task Status Changed | SUB-2026-1042 | 25 Oct | Failed | Daria Novak | |
| OR-47087 | Time Entry Submitted | APR-2026-0483 | 29 Oct | Failed | Chika Nwosu |
6 of 6 records
SUB-2026-1041Operation receipts · OR-90297
Project CreatedOccurred at19 Oct
ResultFailed
ActorFatima Rahal
Delivery exceptions
Triage project issues and follow risks and milestone outcomes beside time review.
- Raise and triage issues
- Follow risk
- Check milestones
- Issues
- Risks
- Milestones
- Tasks
- Projects
- Operation receipts
OverviewOpen Issues×
Timesheet Management · Delivery exceptions
New
Open Issues
Issues
Critical2
HSP-ISS-014Branch role access mismatch
RCO-ISS-019Dashboard total differs from source
Add
High2
CIR-ISS-027Duplicate customer import rows
PDC-ISS-008Training login link expired
Add
Medium1
NBM-ISS-006Missing inventory export field
Add
Low1
WRU-ISS-011Approval email arrives twice
Add
Process
From assigned work to reviewed hours
Project week to reviewed time ships ready to use. One step needs a named approval before the work moves on: Approve submitted time (Project Manager).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
-
Set project scope
Name the organization, project owner and delivery schedule before hours are recorded.
HSP-2026PRJ-99630 · Project ManagerSet project scopeBy Project Manager -
Assign work
Put tasks under owned work packages and assign the people doing them.
HSP-2026PRJ-99630 · Project ManagerAssign workBy Project Manager -
Record hours
Capture each work date, project and amount of time with the relevant task.
HSP-2026PRJ-99630 · Team MemberRecord hoursBy Team Member -
Submit the week
Submit dated entries to start their approval and send the weekly record for review.
HSP-2026PRJ-99630 · Team MemberSubmit the weekBy Team Member -
Approve submitted time
The Project Manager decides the eligible weekly submission after inspecting entry outcomes.
HSP-2026PRJ-99630 · Project ManagerApprove submitted timeBy Project ManagerApprovalProject Manager approves submitted weekly submissions with positive hours and a valid revision. -
Review delivery evidence
Compare approved sources with their decisions and operation receipts.
HSP-2026PRJ-99630 · Project ManagerReview delivery evidenceBy Project Manager
Inside a record
Keep project context with every hour
Open any project to see its issues, the roles that work on it, its process stages and its approvals on one page.
- 1Record details
Project name, Organization, Owner and Start date.
- 2Issues
Each line is linked to this project.
- 3Who works on it
Admin, Project Manager and Team Member, each with their own permissions.
- 4Process stages
Set project scope and Assign work, with the role that acts.
- 5Approvals
Approve submitted time, with who decides.
Active ProjectsHSP-2026×
Timesheet Management · Projects
Log activity
HSP-2026
Harborview service portal · Active
1
Record details
Project nameHarborview service portal
OrganizationWillowgate Operations
OwnerIsabel Cortez
Start date21 Oct
2
Issues
HSP-2026
| Issue key | Title | Project |
|---|---|---|
| HSP-ISS-014 | Branch role access mismatch | Northmere branch migration |
| CIR-ISS-027 | Duplicate customer import rows | Willowgate reporting upgrade |
| NBM-ISS-006 | Missing inventory export field | Willowgate reporting upgrade |
- Issues
- 6
3
Who works on it
- AdminManage Users, Organizations, Projects, team members
- Project ManagerManage Projects, work packages, Tasks, Milestones
- Team MemberManage time entries, time submissions
4
Process stages
- Set project scopeProject Manager
- Assign workProject Manager
5
Approvals
- Approve submitted timeProject ManagerApproved
Approvals
Decide submitted time with evidence
Give the person recording hours access to their work, and put the weekly submission decision with the Project Manager.
OverviewApprovals×
Timesheet Management · Overview
Approvals
Signed in as Project Manager
Waiting for you
4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
- TE-97385Northmere branch migrationSubmitted1dActions
- TE-76614Willowgate reporting upgradeSubmitted2dActions
- TE-47915Northmere branch migrationSubmitted3dActions
- TE-61534Stonewell operations reviewSubmitted5dActions
Who approves what
| Decision | Approver | |
|---|---|---|
| Approve submitted timeThe Project Manager decides the eligible weekly submission after inspecting entry outcomes. | Project Manager | |
| Approve time submissions | Project Manager |
2 approval rules · set per role in Proto
Roles
A workspace for each role
Everyone opens Timesheet Management to the work that is theirs. Pick a role to see what it starts with.
Admin
Maintains account access and the project structure used for time review.
- Manage Users, Organizations, Projects, team members
- View time entries, time submissions, operation receipts
Project Manager
Owns project work, reviews entry approval outcomes and decides submitted weekly time for assigned projects.
This is the first screen this role sees.
OverviewTimesheets Awaiting Approval×
Timesheets Awaiting Approval
Time entries · Project Manager
| Entry number | Work date | Team member | Project | Task | Hours | |
|---|---|---|---|---|---|---|
| TE-97385 | 15 Oct | Bruno Alvarez | Northmere branch migration | Document handover steps | 3 | |
| TE-76614 | 01 Nov | Gabriel Chen | Willowgate reporting upgrade | Prepare training materials | 16 | |
| TE-47915 | 28 Oct | Hana Sato | Northmere branch migration | Review branch access roles | 15 | |
| TE-61534 | 17 Oct | Bruno Alvarez | Stonewell operations review | Validate migrated account data | 5 | |
| TE-84399 | 02 Nov | Fatima Rahal | Northmere branch migration | Document handover steps | 8 |
6 of 6 records
Team Member
Records work and prepares a weekly submission for review.
This is the first screen this role sees.
OverviewTasks In Flight×
Tasks In Flight
Tasks · Team Member
In progress3
HSP-TASK-101Map current intake process
70
NBM-TASK-034Validate migrated account data
76
RCO-TASK-052Review branch access roles
67
Add
In review3
CIR-TASK-208Design inventory dashboard
87
WRU-TASK-117Configure approval workflow
75
PDC-TASK-063Prepare training materials
78
Add
Delivery Lead
Reviews delivery exceptions and the evidence behind completed work.
This is the first screen this role sees.
OverviewProject Schedule×
Project Schedule
Projects · Delivery Lead
Planned2
HSP-2026Harborview service portal
18 Oct
WRU-2026Willowgate reporting upgrade
28 Oct
Add
Active2
CIR-2026Cedarline inventory rollout
27 Oct
RCO-2026Riverton customer onboarding
17 Oct
Add
At risk2
NBM-2026Northmere branch migration
16 Oct
PDC-2026Pinehaven data cleanup
17 Oct
Add
Reviewer
Checks the decision trail independently of the person recording hours.
This is the first screen this role sees.
OverviewFailed Operations×
Failed Operations
Operation receipts · Reviewer
| Receipt number | Operation type | Reference | Occurred at | Result | Actor | |
|---|---|---|---|---|---|---|
| OR-90297 | Project Created | SUB-2026-1041 | 19 Oct | Failed | Fatima Rahal | |
| OR-49845 | Work Package Created | APR-2026-0482 | 16 Oct | Failed | Daria Novak | |
| OR-76230 | Task Created | DEL-2026-0314 | 15 Oct | Failed | Bruno Alvarez | |
| OR-96565 | Task Status Changed | SUB-2026-1042 | 25 Oct | Failed | Daria Novak | |
| OR-47087 | Time Entry Submitted | APR-2026-0483 | 29 Oct | Failed | Chika Nwosu |
6 of 6 records
Reports
Read time beside delivery work
Read submitted hours, approval states, project effort and delivery exceptions from connected records.
Overview×
Timesheet Management · Overview
Timesheet Management dashboard
This quarter
Time entries in view
6Total hours
61Submitted
6Projects by status
How far records got this quarter
| Stage | Reached | Step | |
|---|---|---|---|
| Planned | 47 | ||
| Active | 23 | 49% | |
| On hold | 16 | 70% | |
| At risk | 9 | 56% |
Number of projects by status
Sample counts per stage
- 01Weekly submitted hours
Show submitted hours by week, organization and work package from time submissions.
- 02Time entry decisions
Show dated hours and current approval status by team member and project.
- 03Project logged hours
Compare estimated and logged hours at project level and the related task estimates and actuals.
- 04Work package progress
Show package status and task hours under each project.
- 05Pending milestone dates
Show pending milestones by project, owner and due date.
- 06Issue triage queue
Show open issues by project, severity and owner.
- 07Failed operations
Show failed operation receipts by type, reference and date.
- 08Review decision history
Show decision, reviewer and date for each referenced delivery subject.
Who it's for
Fit the review to your delivery team
See how Timesheet Management fits your kind of team.
Client delivery teams
Review weekly hours against client projects, work packages and delivery tasks.
Internal project teams
Connect internal delivery tasks and weekly time review to owned projects.
Multi-project delivery teams
Keep hours, assignments and review evidence clear when staff work across projects.
Controls
Follow successful and blocked actions
Each stage of project week to reviewed time names the role that acts and the status it records, so a change is never anonymous.
OverviewProject week to reviewed time×
Timesheet Management · Process
Project week to reviewed time
Each stage, the role that acts and the status it records
Process stages
8Approval steps
1Roles involved
4Tables touched
11Set project scope
Project ManagerStatusPlanned → Active
RecordsOrganizations, Projects
Assign work
Project ManagerStatusNot started → in progress
RecordsWork packages, Team members, Projects
Submit the weekApproval
Team MemberStatusDraft → Submitted
RecordsOrganizations, Work packages, Team members
- StartOrganizationsSet project scopePlanned → Active
- StepWork packagesAssign workNot started → in progress
- ApprovalOrganizationsSubmit the weekDraft → Submitted
- ApprovalOperation receiptsApprove submitted timeSubmitted → Approved
- StepMilestonesTrack outcomesPending → Met
AI agent
Ask Proto to prepare the review
Use Proto to inspect project weeks, prepare review questions and check recorded outcomes.
It can
- Team Member: Show my dated entries for this week and the projects and tasks they name.
- Project Manager: Summarize entry approval outcomes and weekly records awaiting a decision, grouped by project context.
- Delivery Lead: List blocked tasks, open issues and failed operation receipts that need follow-up.
- Reviewer: Trace an approved entry from its source status to the recorded decision and receipt.
Stays with a person
- Proto can prepare a review, but the Project Manager makes the weekly approval decision.
- The team must agree which project and work package a worker's hours belong to, resolve disputed time and inspect failed receipts before retrying an operation.
Show the submitted weekly records for this project week. For each one, give me its parent work package, organization, hours, revision and current status. Then show the dated entry approval outcomes for the same project context so I can review them before deciding the week.
Proto can prepare a review, but the Project Manager makes the weekly approval decision.
Data model
Your data, in tables you can change
Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.
Browse all 14 tables14tables
- Weekly submissions6
- Time entries6
- Project work6
- Tasks and assignments5
- Review and evidence6
- Delivery exceptions7
Implementation
Roll out one team at a time
Start with one team and one process, then add the rest once the basics are running.
Map ownership
Choose the organization, project manager, delivery lead, team member and reviewer for the pilot.
Prepare project work
Enter the project, package and assigned task with dates and owners.
Run a week
Record dated entries and submit the weekly record with positive hours and a valid revision.
Decide and inspect
Submit an eligible entry and approve the weekly record, then compare the source statuses with decisions and receipts.
Test exceptions
Try invalid hours, an invalid weekly revision and issue triage without severity; verify the blocked result and receipt.
Pricing
$0per user
The base account and everyday work in the ERP.AI app are free, for every user.
- No per-user or per-seat fees
- Viewing, editing, approving and exporting records in the app is free
- Pay only for machine work: API calls, imports, workflows and AI agents
- Prepaid credits from $5. Purchased credits never expire
Machine work rate card Included per $1 of credit
| Usage | Per $1 |
|---|---|
| Record reads (list, filter, get) | 20,000 |
| Search or aggregate queries | 4,000 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| Workflow runs | 2,000 |
| AI agent runs | 2,000 |
| Scheduled jobs or webhooks | 20,000 |
| File uploads (MB) | 2,000 |
| CSV or PDF exports | 100 |
How do I get started?
Click Get started, then use Proto to configure Timesheet Management for your business. Begin with one project, one work package, an assigned task and a representative week of time.
What does a weekly submission include?
It records the worker, week beginning date, work package, organization, hours, revision and status. The Project Manager decides it separately from the entry approval that starts on submission.
Can time be logged against a task?
Yes. Each entry requires a team member and project, and can also reference a task. The manager should check that the task belongs to the intended project.
Who approves submitted entries?
Setting an entry to Submitted starts Time Entry Approval. A valid entry with positive hours becomes Approved, with a review decision and operation receipt. The Project Manager inspects the outcome.
What is checked before a weekly timesheet is approved?
The weekly approval checks that hours are positive, the record is still Submitted and the revision is valid. A blocked attempt leaves the submission unchanged and records a failed receipt.
Where can a manager find pending work?
Timesheets Awaiting Approval lists entries still Submitted. Weekly Submissions Awaiting Approval focuses on submitted weekly records. The Operations Overview brings weekly submissions and review posture into one place.
How are delivery issues handled?
An Open issue with severity can move to Triaged through Issue Triage. A blocked attempt writes a failed receipt so the delivery lead can correct the problem.
Can the team see why work is late?
Tasks carry status, dates and hours. Issues, risks and milestones record delivery exceptions against projects, giving the manager context for the week under review.
How do reviewers check an approval?
They compare the source record with its review decision and operation receipt. Failed Operations shows attempts that did not complete.
Set up Timesheet Management your way.
Start free, then use Proto to change fields, steps and approvals before your team goes live.