Evidence and exceptions

An attachment records a title, file, evidence type, upload date, uploader and Internal or Shared visibility under its purchase request. A review decision records the person and revision behind approval or rejection. An operation receipt records the action key, expected revision and result state. Operations Overview brings failed actions and pending reviews into one queue.

• Attachment. Buyer gives each file an evidence type and Internal or Shared visibility.
• Decision. A review decision names the reviewer, reason and request revision considered.
• Exception. A receipt records Failed or needs review with an operation key and failure reason.

The Auditor starts with the parent request, then follows its attachments, decision and operation receipts. A failed award receipt must not be treated as a completed tender. The Purchasing Approver can inspect the revision behind a decision, while the Buyer checks the action result before retrying. Keep the receipt and its failure reason with the parent so the next person can see what happened.

Agree which evidence types are used, who sets Shared visibility and who investigates a failed operation. Establish the route for a decision whose source revision no longer matches the current request.

Choose one buying organization for the first cycle. Identify the person who can correct the record when the case fails a check. Write down the expected decision and evidence for the pilot before people begin using the queue. This makes it possible to distinguish a record awaiting action from a record that is ready to close.

Attach a pilot quotation and check its visibility. Check the decision against the request revision. Open a Failed receipt and confirm its parent, key and reason lead to a specific next action. Have an Auditor reconcile the request state with the decision and receipt.

Ask the next person to open the same parent request and explain the next action from the record itself. They should point to the responsible owner, current status and supporting decision or receipt. If those disagree, return the case to the person who owns the correction and record the reason. Rehearse the failure route as well as the successful one.

• Failed Operation Queue — Inspect the action, expected revision and failure reason before a retry.
• Shared Evidence — Check which attachments are marked Shared on the parent request.

Follow demand and review, tender evaluation and award, then receipt and evidence.