Event planning

The event record joins a subject and record number to its operating organization, owner and venue counterparty. The owner sets the start, optional end and capacity before the team moves the event through review. This gives the venue coordinator a single booking to use when preparing the hall. It also gives admission staff one parent record for their reservation lines, rather than a schedule entry that cannot explain which event an admission belongs to.

A hall booking includes setup and teardown intervals on its venue setup. Agree those times with the venue team alongside the event’s own start and end. An event that begins in the evening may require the hall much earlier for preparation and later for teardown. Looking at event time alone would hide that operating window.

• Draft and review. The Event Owner prepares the date, capacity and venue before the event reaches review.
• Open and complete. Approved work becomes open for admission; completed work has a closure time and remains connected to its admission and payment history.
• Change deliberately. Corrections use the current revision and an operation receipt; executed work takes a reviewed compensating path.

Decide who owns each event, which organization is responsible and which venue is the counterparty. Set a consistent rule for capacity and when an event is allowed to open for admission. Confirm how the reviewer checks the event against the setup and evidence. The team should also agree how a cancellation is communicated and which person investigates an operation that needs review.

Choose a representative booking with an evening start and an earlier hall setup. Enter the venue and owner before submitting its setup. That case makes it easy to inspect whether the hall window, event window and admission capacity agree. Keep a separate case for a late cancellation after some attendees have already entered; that case must preserve their history.

An Event Owner enters a conference with its venue, start and capacity. The Venue Coordinator records the hall, setup start and teardown time. An Independent Reviewer decides on the submitted setup revision. The event moves through review and approval before the owner opens admission. Admission Staff reserve places and record actual entry. At completion, Operations Manager compares those entries with verified payment effects and closes the event. The event record gives each person a common source for the handoff.

If the owner changes the event while a reviewer is looking at an earlier revision, the review belongs to the earlier source. Reopen the decision for the current revision. If a close action has an uncertain result, inspect its existing operation receipt before trying to resolve it. That keeps a repeated click from becoming a separate business effect.

• Event schedule — See approved and open bookings with start, end, venue and owner.
• Events in review — Find bookings awaiting a decision.
• Completed events — Inspect closed work with its capacity and responsible owner.

Start with event approval, then follow admission and closure. Use the data model to inspect the parent links.