Accounts and counterparties

The counterparty register identifies the banks, custodians and settlement counterparties eligible for instructions. Each counterparty belongs to an organization and carries a code, contact, address, active state and eligibility note. The financial account register records the provider, external account identifier, currency and active state for accounts owned by a counterparty. Together, these records give the preparer a defined source for selecting an instruction’s destination and account scope.

For a new provider relationship, App Administrator records the counterparty under the correct organization and documents eligibility. Treasury Preparer then selects the intended financial account for the debit or credit side of an instruction. An inactive counterparty or account should not be used for a fresh instruction, while earlier instructions must retain their historical links for review.

• Organization scope. Maintain the organizational identity, currency and time zone used to scope treasury work.
• Counterparties and accounts. Keep provider identity and account identifiers together before instructions refer to them.
• Snapshots. Record dated ledger and available balances with the provider snapshot identifier.

The balance snapshot record gives the reconciliation team a dated provider view of an account’s ledger and available balances. The snapshot is an observed provider value, not a substitute for a transaction. A later snapshot should retain its own as-of date and provider identifier so the team can explain changes over time. Effective exchange rates provide read-only currency context where needed.

Decide who owns counterparty eligibility and account activation. Identify the source of provider account identifiers and how duplicates are resolved. Map each imported account to exactly one counterparty and confirm the organization behind that counterparty before new instructions are prepared. Record the currency shown by the provider; do not infer it from a transfer amount expressed in dollars.

Agree the cadence and source for account snapshots. A snapshot used for reconciliation needs an as-of date and provider identity. If a provider corrects a balance, retain a traceable correction rather than overwriting the history silently. Define which team member investigates stale or missing snapshots and how that finding reaches the owner of an open instruction.

Take a real provider account and enter its code, external identifier, currency and counterparty. Add a dated snapshot with ledger and available balances. Treasury Preparer prepares an instruction referencing that account. Confirm that the owner can see the organization and provider relationship from the linked records without copying identifiers into a free-text subject.

Then mark an account inactive and rehearse a new instruction. The preparer should select an eligible account, while Auditor should still be able to inspect older instructions that used the inactive account. Compare two snapshots for the account and check that their dates and provider identifiers remain separate.

• Active financial accounts — Eligible provider accounts with identifiers, currency and owning counterparty.
• Active counterparties — Current provider relationships and eligibility notes by organization.

See instruction review, bank reconciliation and data model.