All applications583

Find your application

583 applications

Open full catalog

Browse applications by category or open the full catalog.

Fixed Asset Management
Start now
More

Features

Industries

Reference

More

Fixed Asset Management · Available now

Know what you own, where it is and how its value changes.

Fixed Asset Management maintains the financial register for equipment, buildings, software and other capitalized property. Asset intake, capitalization, book schedules, depreciation runs, transfers, physical counts and disposals preserve a traceable history for each asset.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewOpen Depreciation Runs
Fixed Asset Management · Depreciation runs

Open Depreciation Runs

Depreciation runs in one list

New depreciation run
Depreciation runs in view
6
Total amount
3,190
Book
2
Tax-Federal
2
Run numberBookPeriod startPeriod endTotal amountStatus
DR-16105Book29 Oct06 Nov240Draft
DR-12873Tax-Federal11 Oct17 Oct30Calculated
DR-32951Tax-State31 Oct08 Nov850Reviewed
DR-49172IFRS26 Oct02 Nov960Draft
DR-36934Book16 Oct21 Oct220Calculated
6 of 6 records
DR-16105Depreciation runs · DR-16105
Book
Period start29 Oct
Period end06 Nov
Total amount240
StatusDraft
Approve runDR-16105 · DR-16105

Review the financial depreciation run before its journal is posted to accounting.

Waiting for Controller / CFO
ApproveReturn
Example screen with sample data
Tables, ready to use
24
Saved views
13
Roles with set permissions
7
Reports and dashboards
8
Features

Know what you own, where it is and how its value changes

Every feature works on the same records. Pick one to see the screen your team works in.

Asset register and capitalization

Build a financial asset record from approved acquisition evidence.

  • Keep the business context together
  • Give each decision a clear owner
  • Handle exceptions with the original record
  • Fixed assets
  • Asset categories
  • Asset capitalizations
  • Employees
Explore asset register and capitalization
OverviewAssets Pending Capitalization
Fixed Asset Management · Asset register and capitalization

Assets Pending Capitalization

Fixed assets

New
Asset tagDescriptionCategoryAcquisition dateAcquisition costVendor
FA-000318Electric forklift, 3-ton capacityRefrigeration equipment14 Oct500Stonebridge Equipment Co.
FA-000427Belt conveyor for packing lineProduction machinery11 Oct90North Basin Industrial
FA-000563Laptop with docking stationMaterial handling equipment31 Oct850Cedarpoint Office Supply
FA-000608Cold-room compressor, 12 kilowattsProduction machinery12 Oct470Blue Quay Refrigeration
FA-000714Medium delivery vanMaterial handling equipment27 Oct90Elmcrest Fleet Sales
6 of 6 records
FA-000318Fixed assets · FA-29886
Draft
DescriptionElectric forklift, 3-ton capacity
CategoryRefrigeration equipment
Acquisition date14 Oct
Acquisition cost500
VendorStonebridge Equipment Co.
Example screen with sample data
Process

Acquisition to depreciation, with the details connected

Acquisition to depreciation ships ready to use. One step needs a named approval before the work moves on: Approve run (Controller / CFO).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Record assets

    Reconcile capex source evidence with the individual asset, cost, in-service date and assignment. Duplicate source events return the existing candidate; activating an asset follows the reviewed capitalization policy.

    DR-16105DR-16105
    Record assets

  2. Set up books

    Create financial and tax books with distinct basis, method, convention and rule version. Designate the financial posting book and preserve calculated forecasts separately from posted history.

    DR-16105DR-16105
    Set up books

  3. Calculate depreciation

    Calculate one candidate per entity, book and period using versioned inputs. Do not update posted accumulated depreciation from draft calculations. Repeated requests reuse the same run identity.

    DR-16105DR-16105
    Calculate depreciation

  4. Approve run

    Independently approve the reviewed financial-book run. Tax Accountant independently approves tax-book work. Send a balanced journal proposal to accounting and mark financial completion only after its exact posted acknowledgment.

    DR-16105DR-16105 · Controller / CFO
    Approve runBy Controller / CFO
    ApprovalReview the financial depreciation run before its journal is posted to accounting.

  5. Reconcile history

    Reconcile workpapers to the reviewed tax books and asset roll-forward. Export the retained version; record filing only with external acceptance evidence. Keep prior snapshots when a return or book is corrected.

    DR-16105DR-16105
    Reconcile history

Start with Acquisition to depreciation

Inside a record

Keep the source behind every business result

Open any depreciation run to see the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Period start, Period end, Total amount and Status.

  2. 2
    Linked records

    Records linked to this depreciation run.

  3. 3
    Who works on it

    Controller / CFO and Fixed Asset Accountant, each with their own permissions.

  4. 4
    Process stages

    Every status change, in order.

  5. 5
    Approvals

    Approve run, with who decides.

Open Depreciation RunsDR-16105
Fixed Asset Management · Depreciation runs

DR-16105

Book

Log activity
1
Record details
Period start29 Oct
Period end06 Nov
Total amount240
StatusDraft
3

Who works on it

  • Controller / CFOReview asset capitalizations and accounting policies
  • Fixed Asset AccountantManage draft fixed assets and asset capitalizations
5

Approvals

  • Approve runController / CFO
    Approved
Example screen with sample data
Approvals

Give every decision the right owner

OverviewApprovals
Fixed Asset Management · Overview

Approvals

Signed in as Controller / CFO

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • AD-49554Pallet wrapper, north dock
    Requested by Sofia Petrov
    Sale0dActions
  • AD-48506Office printer, finance wing
    Requested by Diego Ramos
    Scrap1dActions
  • AD-74778CNC mill, production bay
    Requested by Rina Shah
    Donation2dActions
  • AD-99525Delivery van, west region
    Requested by Maya Chen
    Trade in4dActions

Who approves what

DecisionApprover
Approve runIndependently approve the reviewed financial-book run.Controller / CFO
Review asset capitalizations and accounting policiesController / CFO
Review form4562 snapshotsTax Accountant
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Fixed Asset Management to the work that is theirs. Pick a role to see what it starts with.

Admin

Admin works within the record, field and action scope below.

  • Manage Employees, access and configured integrations
  • Maintain technical configuration
  • No asset decision or GL posting without separately assigned business authority
  • No bypass of independent approval or financial history protection

Roles and permissions

Reports

Understand the result and its source

Read operational and financial results with their source context.

Overview
Fixed Asset Management · Overview

Fixed Asset Management dashboard

This quarter

Asset disposals in view
6
Total proceeds amount
2,430
Sale
1
Scrap
1

Depreciation runs by status

How far records got this quarter

StageReachedStep
Draft28
Calculated1346%
Reviewed862%
Approved675%

Total amount by status

Sample totals per stage

9.0k0
6.0kDraft
4.0kCalculated
3.0kReviewed
7.0kApproved
9.0kPosted
Example screen with sample data
  1. 01Asset Roll-Forward

    Per period: opening cost, additions (new capitalizations), retirements, disposals, transfers, ending cost; opening accumulated depreciation, period depreciation, accumulated retired, ending accumulated; opening NBV, ending NBV. Drills by asset category × Department × Location × individual fixed asset. The Controller's monthly close artifact and the auditor's tie-out to the GL control account.

  2. 02Depreciation Forecast

    Forward-looking depreciation per Book by month for the next 60 months, computed from the current book schedules projection of every active asset book. Drills by Category and cost center. The CFO's planning input into the operating budget.

  3. 03Section 179 & Bonus Utilization

    Year-to-date Section 179 deductions vs. annual cap (with phase-out reduction flagged when qualifying property exceeds the threshold), bonus depreciation taken vs. eligible base, and the projected remaining tax-year capacity. The Tax Accountant's planning view ahead of large Q4 capex.

  4. 04Form 4562 Detail

    Per tax year per entity: Part I (Section 179) total and per-asset detail, Part II (Bonus / Special Depreciation) total, Part III (MACRS GDS by recovery period) totals, Part III (ADS) totals, Part V (Listed Property — vehicles), Part VI (Amortization). The workpaper that reconciles to the filed return.

  5. 05Disposals & Gain/Loss

    Per period: every asset disposal with disposal method, proceeds amount, net book value at disposal, gain loss, journal entry ref. Sum of gain loss per category; flags loss outliers above a configurable threshold for additional Controller review.

  6. 06Asset Aging by Category

    Per Category: count and original cost of assets by age bucket (0–1y, 1–3y, 3–5y, 5–10y, 10y+) and by NBV remaining bucket (≥75% NBV, 50–75%, 25–50%, 0–25%, fully depreciated). Surfaces aging fleet candidates for replacement planning.

  7. 07Maintenance Cost per Asset

    TTM maintenance spend per fixed asset rolled up by Category and Manufacturer. Flags assets where TTM maintenance exceeds a configurable percentage of NBV — economic-life signal for retirement or replacement.

  8. 08Physical Inventory Reconciliation

    Compare the frozen expected population with observed assets, approved resolutions and open investigations, retaining evidence for internal and external review.

All reports and dashboards

Who it's for

Built around the way your business works

See how Fixed Asset Management fits your kind of team.

Manufacturers

Plants tracking machinery, production equipment and capital improvements.

Service and office businesses

Organizations maintaining computer, furniture and office-equipment registers.

Property and facilities operators

Teams managing buildings, leasehold improvements and reviewed lease-asset schedules.

Controls

Keep changes and decisions traceable

Each stage of acquisition to depreciation names the role that acts and the status it records, so a change is never anonymous.

OverviewAcquisition to depreciation
Fixed Asset Management · Process

Acquisition to depreciation

Each stage, the role that acts and the status it records

Process stages
12
Approval steps
1
Roles involved
4
Tables touched
1
Master data setup
Controller / CFO
Asset capitalization
Fixed Asset Accountant
RecordsFixed assets
Asset book setup
Fixed Asset Accountant
RecordsFixed assets
Acquisition to depreciation
  1. Start
    Master data setupController / CFO
    Controller / CFO
  2. Step
    Asset capitalizationFixed Asset Accountant
    Fixed assets
  3. Step
    Asset book setupFixed Asset Accountant
    Fixed assets
  4. Step
    Tax election reviewTax Accountant
    Tax Accountant
  5. Step
    Depreciation calculationFixed Asset Accountant
    Fixed assets
Example screen with sample data

See each stage in detail

AI agent

Configure your system with Proto

Use Proto to configure and maintain the same product described on this website.

It can

  • Controller / CFO’s assistant: Compare financial depreciation runs and asset-disposal evidence, and trace approved amounts to the accounting system’s posting acknowledgment.
  • Fixed Asset Accountant’s assistant: Prepare asset records, books and depreciation runs, and investigate physical-count differences without changing posted history.
  • Asset Custodian’s assistant: Find assigned assets, prepare a transfer request and record physical-count observations within the custodian’s own scope.

Stays with a person

  • Proto cannot supply a missing business approval, invent external payment or posting outcomes, or weaken the server permissions.
  • Reviewed source records and configured integrations determine the available actions.
  • Retain the result of each actual operation and investigate unsupported requirements before enabling automatic execution.
  • Agent executions, workflow runs and model usage follow the platform’s metered machine-work pricing.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Fixed Asset Management
  • Purchasing and employee directories
  • General ledger
  • Tax rules and documents
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 24 tables
24tables
  • Asset register and capitalization4
  • Books and depreciation6
  • Transfers and custodians4
  • Physical inventory and maintenance5
  • Disposals and value changes8
  • Tax and audit reporting8
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Define the operating scope

    Use Proto to select the business entities, core processes and responsible roles.

  2. Prepare existing data

    Resolve identities and preserve original document references, dates and opening positions.

  3. Configure the workflow

    Apply permissions, approval rules, calculated fields and any required integrations.

  4. Verify the result

    Exercise ordinary work, denied access, a correction, a conflicting edit and a repeated command.

  5. Invite the team

    Begin with the agreed business scope and reconcile the first operating cycle before extending it.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Fixed Asset Management.

All questions
How do I get started?

Click Get started to create your ERP.AI account, then use Proto to configure asset categories, employees, books and general-ledger mappings. Reconcile your opening register and review an acquisition, depreciation run and transfer before routine processing.

Can financial and tax depreciation use different rules?

Yes. The same asset can have separate financial and tax books with distinct basis, methods and effective rules. A tax deduction does not automatically change financial carrying value. Only the designated financial book proposes the relevant general-ledger posting.

When does a depreciation run become posted?

Calculation creates a proposal for review. After independent approval, the financial-book journal is sent to the connected accounting system. The run becomes posted when that exact journal is confirmed posted; a successful request submission alone is not enough.

Can we schedule an asset transfer for a future date?

Yes. Preserve the proposed destination, custodian and effective date for review. An approved future transfer changes the current assignment when its effective date arrives, while earlier count snapshots and movement history retain their original context.

What happens if a physical count finds an unregistered item?

Record its observed identifier, location and supporting evidence without inventing an existing asset reference. The asset accountant can then review intake or another resolution. Missing items also remain investigations until a separate authorized financial decision is made.

Can custodians update counts without seeing asset values?

Give custodians their permitted count and assignment scope. They can record observations and attest responsibility while acquisition costs, tax amounts and other financial details remain protected through the underlying permissions.

Does an impairment stop depreciation automatically?

No. The reviewer first applies the selected framework and its required tests. A posted impairment can establish a revised basis and remaining useful life for subsequent depreciation. The asset follows that reviewed policy instead of stopping solely because its status is Impaired.

How are disposals coordinated with depreciation?

Review the disposal date, proceeds and carrying basis with any final period charge. The operations coordinate to avoid conflicting or repeated effects. Independent approval and the confirmed general-ledger journal establish the financial completion while preserving the asset history.

Can we use the same calculation for operating and finance leases?

Those classifications require different reviewed measurement and expense treatment. Keep the agreement and policy version with the lease records and configure the appropriate schedule. A generic asset-depreciation run cannot substitute for both classifications.

How are Section 179 and bonus depreciation workpapers prepared?

Use reviewed tax-rule versions for the entity, year and applicable asset cohort, with independently reviewed elections. Workpapers trace back to tax books and schedules. A generated Form 4562 snapshot is preparation material; any recorded filing needs its separate external evidence.

Set up Fixed Asset Management your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

Get started with Proto

Your app is selected. Download Proto, then open it with this context.

Selected appFixed Asset Management

Choose your computer’s platform.

Download Proto

Install Proto, then return to this panel.

Already installed? Open Proto

Free to use. Your own model provider may charge for usage.