General ledger
Keep transaction amounts, functional values and approval evidence together across journals, close adjustments and group reporting.
Multi-currency Accounting
Bring every currency into focus.
Manage your books across entities and currencies, with clear visibility from individual transactions to group results.
Approval conditions
Controller: Approve JournalEntries, RevaluationRuns, BankReconciliations, Bills and credit memos above clerk limits, PayRuns and urgent PaymentsMade above AP Clerk limit, disputed IntercompanyTransactions, DepreciationRuns, AllocationRuns, AssetMovements, RateOverrides, ApprovalDelegations and waived CloseTasks
PendingApproval
- JE-21112 ENT-4622 150 4 d
- JE-58944 ENT-8633 450 14 d
- JE-49861 ENT-6361 380 9 d
- JE-89721 ENT-9342 30 13 d
- JE-88494 ENT-8666 440 2 d
JE-21112
- Entity
- ENT-4622
- Date
- 13 Sep
- Description
- Issue to WIP
- EntryType
- Standard
- Source
- Manual
Approval waits for the controller.
Illustrative records derived from the system specification.
Built for international business
Controllers and finance teams managing international operations.
- Defined tables
- 57
- Operational views
- 18
- Defined roles
- 9
- Reports
- 11
Defined in the planned system specification.
What’s inside.
Manage your books across entities and currencies, with clear visibility from individual transactions to group results.
Currencies and rates
Keep the source, purpose and approval behind every exchange rate, from document posting to group reporting.
Revaluation
Restate foreign-currency balances with clear sign conventions, item-level carrying values and independent approval.
Receivables
Keep customer balances, cash received and exchange differences clear across invoicing, collection and settlement.
Payables
Review supplier bills and payment authority, then reconcile cash, withholding and exchange differences without losing the original evidence.
Banking
Reconcile each bank account in its own currency, recognise unmatched cash and retain the evidence behind transfers and payment outcomes.
Intercompany and consolidation
Agree cross-entity activity, preserve each company’s books and review translation and eliminations in the group reporting currency.
Period close
Coordinate close dependencies, review supporting workings and keep reporting periods separate from later postings.
Your finance workspace
Approval conditions
Controller: Approve JournalEntries, RevaluationRuns, BankReconciliations, Bills and credit memos above clerk limits, PayRuns and urgent PaymentsMade above AP Clerk limit, disputed IntercompanyTransactions, DepreciationRuns, AllocationRuns, AssetMovements, RateOverrides, ApprovalDelegations and waived CloseTasks
PendingApproval
- JE-21112 ENT-4622 150 4 d
- JE-58944 ENT-8633 450 14 d
- JE-49861 ENT-6361 380 9 d
- JE-89721 ENT-9342 30 13 d
- JE-88494 ENT-8666 440 2 d
JE-21112
- Entity
- ENT-4622
- Date
- 13 Sep
- Description
- Issue to WIP
- EntryType
- Standard
- Source
- Manual
Approval waits for the controller.
PendingApprovalYou
- BLL-54622 VND-010 11 d
- BLL-59774 VND-061 6 d
- BLL-39374 VND-089 in 8 d
- BLL-99675 VND-145 in 1 d
- BLL-68300 VND-228 in 1 d
BLL-54622
- DocumentType
- Bill
- Vendor
- VND-010
- Entity
- ENT-2256
- BillDate
- 06 Sep
- DueDate
- 15 Sep
CreditMemoPendingApproval
- INV-15563 INV-51573 710 2 d
- INV-88212 INV-38339 510 4 d
- INV-40724 INV-19531 450 5 d
- INV-74068 INV-67435 160 12 d
- INV-70156 INV-30859 240 9 d
INV-15563
- CreditedInvoice
- INV-51573
- Customer
- CUS-029
- Entity
- ENT-5359
- InvoiceDate
- 15 Sep
- Currency
- CRR-3005
Approval conditions
Controller: Approve JournalEntries, RevaluationRuns, BankReconciliations, Bills and credit memos above clerk limits, PayRuns and urgent PaymentsMade above AP Clerk limit, disputed IntercompanyTransactions, DepreciationRuns, AllocationRuns, AssetMovements, RateOverrides, ApprovalDelegations and waived CloseTasks
PendingApproval
- RR-13590 ENT-4517 3 10 d
- RR-16212 ENT-7079 30 11 d
- RR-21123 ENT-1663 5 1 d
- RR-43075 ENT-6320 33 11 d
- RR-73165 ENT-1406 6 5 d
RR-13590
- Entity
- ENT-4517
- Period
- AP-120
- RunDate
- 07 Sep
- RateType
- Closing
- RateDate
- 10 Sep
Approval waits for the controller.
SubmittedYou
- IT-49740 ENT-1967 350 3 d
- IT-52768 ENT-5456 960 12 d
- IT-45128 ENT-6166 900 2 d
- IT-20050 ENT-8192 580 9 d
- IT-72947 ENT-5322 880 1 d
IT-49740
- FromEntity
- ENT-1967
- ToEntity
- ENT-1627
- Type
- Sale
- Currency
- CRR-4712
- Amount
- 170
StatusDraftProposedPendingReleasenext 7 days
StatusReceivedPartiallyAppliedUnapplied
StatusPostedSentPartiallyPaidCurrency != Entity.FunctionalCurrency
StatusInProgressUnbalancedBalanced
StatusSubmittedDisputed
YouStatusNotStartedInProgressBlocked
next 60 daysStatusDraftInReviewFiled
StatusNotStartedInProgressBlockedComplete
StatusOpenSoftClose
UnrealisedGainLoss != 0RevaluationRun.StatusCalculatedPendingApproval
PendingRelease
| Pay Run Number | Entity | Bank Account | Currency | Payment Date |
|---|---|---|---|---|
| PR-34120 | ENT-5066 | BA-41468 | CRR-4133 | 14 Sep |
| PR-27316 | ENT-7217 | BA-73412 | CRR-2630 | 14 Sep |
| PR-20415 | ENT-8695 | BA-38264 | CRR-7635 | 11 Sep |
| PR-19615 | ENT-7678 | BA-36256 | CRR-6757 | 11 Sep |
| PR-65587 | ENT-6943 | BA-78845 | CRR-3634 | 03 Sep |
| PR-81202 | ENT-9105 | BA-24513 | CRR-6018 | 09 Sep |
EffectiveDate = today
| From Currency | To Currency | Rate Type | Effective Date | Rate |
|---|---|---|---|---|
| CRR-4856 | CRR-4510 | Spot | 11 Sep | 390 |
| CRR-6695 | CRR-7506 | Average | 24 Sep | 90 |
| CRR-8456 | CRR-6781 | Closing | 05 Sep | 40 |
| CRR-2603 | CRR-8182 | Budget | 27 Sep | 580 |
| CRR-6577 | CRR-3567 | Spot | 22 Sep | 40 |
| CRR-1003 | CRR-4211 | Average | 07 Sep | 360 |
Active = true
| Bank Account Number | Name | Entity | Currency | Account Type |
|---|---|---|---|---|
| BA-29568 | Account 567 | ENT-3707 | CRR-4213 | Operating |
| BA-40494 | Account 369 | ENT-6844 | CRR-4576 | Collections |
| BA-45094 | Account 938 | ENT-9400 | CRR-7455 | Payroll |
| BA-51634 | Account 791 | ENT-7042 | CRR-6053 | Savings |
| BA-14378 | Account 667 | ENT-6858 | CRR-5796 | Lockbox |
| BA-65957 | Account 111 | ENT-3363 | CRR-6188 | Operating |
See the detail behind every balance
Cash Flow Statementdrill-down
Indirect method: operating, investing and financing activities derived from balance-sheet movement with non-cash items added back, including the effect of exchange rate changes on cash held in foreign currencies.
opens Cash Position →| Bank Account Number | Name | Entity | Currency | Account Type |
|---|---|---|---|---|
| BA-29568 | Account 567 | ENT-3707 | CRR-4213 | Operating |
| BA-40494 | Account 369 | ENT-6844 | CRR-4576 | Collections |
| BA-45094 | Account 938 | ENT-9400 | CRR-7455 | Payroll |
| BA-51634 | Account 791 | ENT-7042 | CRR-6053 | Savings |
- BankAccountNumber
- BA-29568
- Name
- Account 567
- Entity
- ENT-3707
- Currency
- CRR-4213
- AccountType
- Operating
- StatementFeed
- BankAPI
- LedgerBalance
- 730
ownerTreasury Analyst
Go from the big picture to the details behind it. Open any record to see its status, owner and history.
Illustrative records. Connections and approval states follow the authored specification.
Bring your close together
Bring every currency into focus.
Illustrative previews from the system specification.
-
01
Closing rates
Start with the approved rates for each currency and reporting period.
Multi-currency period close -
02
Reconcile
Match cash movements and resolve differences before reviewing your foreign-currency balances.
Start revaluation from reconciled balances. The controller independently approves the bank reconciliations before the close moves forward.
Multi-currency period close -
03
Revalue
See how exchange-rate changes affect the monetary balances still on your books.
Revaluation run -
04
Review
Give your controller the calculations and exceptions needed to approve the close adjustments.
Review the proposed exchange adjustments before they reach the ledger. The controller checks the supporting calculations independently of the preparer.
Revaluation run -
05
Post
Post approved adjustments and complete the checks for each entity's close.
Multi-currency period close -
06
Consolidate
Bring entity results into your reporting currency with reviewed eliminations and group sign-off.
Give group reporting a clear sign-off. A controller independently reviews translated balances and eliminations before the consolidation is locked.
Consolidation and translation
Close with confidence
Decision checkpoints where approval stays with your team.
Reconcile
Start revaluation from reconciled balances. The controller independently approves the bank reconciliations before the close moves forward.
Multi-currency period closeReview
Review the proposed exchange adjustments before they reach the ledger. The controller checks the supporting calculations independently of the preparer.
Revaluation runConsolidate
Give group reporting a clear sign-off. A controller independently reviews translated balances and eliminations before the consolidation is locked.
Consolidation and translationKeep control as you grow
Human approval and system automation have different jobs.
Reconcile
Start revaluation from reconciled balances. The controller independently approves the bank reconciliations before the close moves forward.
Review
Review the proposed exchange adjustments before they reach the ledger. The controller checks the supporting calculations independently of the preparer.
Consolidate
Give group reporting a clear sign-off. A controller independently reviews translated balances and eliminations before the consolidation is locked.
Journal approvals
Keep your finance team connected
Controller
Owns the trial balance, the close and the consolidated statements. Approves what the GL Accountant, the Treasury Analyst and the clerks prepare: manual journals, revaluations, reconciliations, bills and credit memos above the clerk limit, pay runs above the clerk limit, and the period close itself.
GL Accountant
Prepares manual journals, accruals and prepayments, bank reconciliations and the entity close tasks the Controller approves.
Treasury Analyst
Owns currencies, exchange rates, bank accounts, transfers between currency accounts and the month-end revaluation. Prepares what the Controller approves.
AP Clerk
Processes vendor bills in the vendor's currency, checks them against the order and receipt references, and builds pay runs.
AR Clerk
Raises customer invoices and credit memos in the customer's currency, applies cash at the receipt rate and runs dunning.
FP&A Analyst
Loads and maintains budget versions in entity currency, runs allocations and reads variance in reporting currency.
Tax Specialist
Owns tax codes, jurisdictions, filings and the tax accrual.
Auditor
External or internal auditor. Read-only across the platform with access to the closing binder, revaluation workings and the audit trail.
Understand your global performance
Start with the question. Follow it to the records behind the answer.
Drill-down
Trial Balance
All GL accounts per entity per period with opening balance, debit and credit movement and closing balance in functional currency, with a reporting-currency column at the period's translation rates; drills from summary account to account to source journal lines.
View Unrealised FX by AccountSource view · Illustrative records
Revaluation RunEntityPeriodAccount
Drill-down
Balance Sheet
Assets, liabilities and equity rolled up per entity and consolidated, comparative to prior period and prior year, in functional or reporting currency, with the fixed-asset roll-forward as a supporting schedule.
View Unrealised FX by AccountSource view · Illustrative records
Revaluation RunEntityPeriodAccount
Drill-down
Income Statement
Revenue, cost of sales, operating expense, other income and expense, tax and net income per entity and consolidated, month, quarter-to-date and year-to-date, with realised and unrealised exchange differences shown on their own lines.
View Tax Filing CalendarSource view · Illustrative records
Filing NumberEntityJurisdictionTax Type
Use
Drill-down
Cash Flow Statement
Indirect method: operating, investing and financing activities derived from balance-sheet movement with non-cash items added back, including the effect of exchange rate changes on cash held in foreign currencies.
View Cash PositionSource view · Illustrative records
Bank Account NumberNameEntityCurrency
Drill-down
Consolidation Worksheet
Per account, one column per entity in reporting currency from the translated balances, an eliminations column, a non-controlling interest column and the consolidated column, for a locked or calculated run; each elimination drills to the entry and the transaction it removes.
View Unrealised FX by AccountSource view · Illustrative records
Revaluation RunEntityPeriodAccount
List report
AR Aging
Open invoices in buckets of days past due by customer and entity, in transaction currency and posted functional carrying value, with a separate indicative current-rate column; the booked column reconciles to the AR control account.
View Open Foreign-Currency InvoicesSource view · Illustrative records
Invoice NumberEntityCustomerCurrency
List report
AP Aging
Open bills in buckets of days past due by vendor, entity and currency, feeding the pay-run schedule and the forecast of foreign-currency cash needs.
View Open Foreign-Currency InvoicesSource view · Illustrative records
Invoice NumberEntityCustomerCurrency
List report
FX Gain and Loss Summary
Posted residual settlement and bank-disposal FX plus posted revaluation FX, per entity, currency and period. RevaluationReleased is a carrying-value allocation and is not added to P&L again; any optional lifetime presentation identifies previous-period recognised FX separately.
View Revaluation Runs Awaiting ApprovalSource view · Illustrative records
Run NumberEntityPeriodRun Date
List report
Foreign Currency Exposure
Net open position per entity per foreign currency: receivables plus bank balances plus intercompany receivables less payables, loans and intercompany payables, in the foreign currency, at booked functional value and at today's rate, so the treasurer knows what is unhedged before the pay run.
View Open Foreign-Currency InvoicesSource view · Illustrative records
Invoice NumberEntityCustomerCurrency
List report
Intercompany Reconciliation
Every entity pair and currency for the period with each side's balance, the difference and the agreement status, drillable to the transactions in the period with both entities' booked amounts, so the consolidation cannot start with an unexplained difference.
View Intercompany MismatchesSource view · Illustrative records
Transaction NumberFrom EntityTo EntityType
Recharge
Drill-down
Budget vs Actual
Per account per cost center, budget, actual, variance and variance percent for period, quarter-to-date and year-to-date, in entity currency or translated at the budget rate for the group view.
View Journal Entries Awaiting ApprovalSource view · Illustrative records
Journal Entry NumberEntityDateDescription
AI support for your finance team
Let your AI agent help with everyday work. Set its permissions during setup and keep approvals with your team.
- Rates
- Rate feedsin
- Treasury management systemin
- Banks
- Statement feedsin
- Payment filesout
- Documents in and out
- Billing and order managementInvoices · in and out
- Procurement and expensesBills · in
- Payrollin
- Card processorsCurrencies · in
- Tax and audit
- Tax enginesout
- E-signaturein and out
- Audit exportout
- Group reporting
- BI and planningout
- Group ledgerout
- Agents
- Your agentWorks within the permissions you assign
Your agent works within the permissions you assign.
List the work that needs attention. Keep the approval with the assigned reviewer.
Download agent Agent setup guide$ curl -fsSL https://www.erp.ai/skill.md
› open Multi-currency Accounting and list records waiting on reconcile
Multi-currency close · records listed with owner and age
› approve the first one at reconcile, as its approver
Approval requiredWaiting for the assigned reviewer
Your questions, answered.
How the system works, what you can configure and how to get started.
How do I get started?
Select Start now to create your account. Explore the system specification, or use Proto to configure it for your business.
Which exchange rate does a document use?
The configured policy selects the rate type and effective date. The document retains the rate used at posting. A missing required rate stops the affected posting until it is resolved; it does not silently reuse yesterday's rate. Authorised overrides retain the original rate, reason and decision evidence. Posted amounts are corrected through reviewed adjustments or reversals.
How are settlement and revaluation differences kept apart?
Applications retain amounts in both document and settlement currency. The ledger compares settlement value with the carrying value released, including any unreversed revaluation allocated to that portion. Reversing and Delta methods are reconciled separately so an earlier exchange difference is not recognised twice. The FX Gain and Loss Summary traces the amounts to the application and revaluation evidence.
Can entities have different year-ends?
Yes. Each entity has its own periods. Group reporting maps those periods to the consolidation calendar, and intercompany postings use a valid period for each side. The mapping and any reporting adjustments are reviewed during implementation.
How does intercompany work across currencies?
Both sides share a transaction currency and amount, while each entity retains its own functional-currency value and posting period. A separate authorised person confirms the receiving side. Differences are investigated and approved adjustments remain traceable before the group eliminates the agreed balances.
Which rates does consolidation use?
The account policy selects closing, historical or transaction-date rates. An average rate is used only where it is an appropriate approximation. The run retains the applied rates and translated balances, with reviewed eliminations and translation adjustments in the group unit. Special reporting requirements are scoped and verified during implementation.
Can we keep our billing or procurement system?
Yes, subject to configuring and testing the required connection. Agree document mapping, external identifiers, approval ownership and retry handling. Purchase-order and receipt checks can remain in the procurement system; a reviewed non-PO route handles bills that do not require those references.
Does it include hedge accounting?
Hedge accounting and derivative valuation are outside this system's baseline. Your treasury system can supply reviewed journals and rates through a configured integration. Confirm the required accounting and reporting treatment with the finance owner.
How long does implementation take?
The plan depends on your entity structure, source data, integrations and reporting deadlines. Agree the milestones after a migration assessment, then launch each entity when its reconciled opening balances and close rehearsal have been accepted.
Can we change the workflows?
Yes. Fields, rules, approval steps and modules can be adapted with Proto on a branch you review before release. Changes to currencies, posting policies or entity structure need finance review and regression checks against representative transactions.
Can our AI agent help?
An agent can be configured with its own identity, role and entity scope to prepare drafts and investigate exceptions. Approval and payment decisions remain with the assigned people. Test the permitted actions during implementation; agent and model usage are metered.
What does it cost?
There are no per-user fees for ordinary manual work in ERP.AI's official interface. Prepaid credits cover metered services and never expire. Implementation is priced separately, and model usage and the Proto Agent fee are additional. The pricing page has the full rate card.
Implementation
Move your books with a controlled migration, a rehearsed close and a launch plan for each entity.
Read the implementation plan- 01
Map the group
Agree the functional and reporting currencies, ownership and group consolidation unit. Map each entity's calendar to group reporting periods. Review the chart, monetary-account flags, rate policies and historical equity rates. Assign owners for tax configuration, approval limits, bank controls and the close checklist. Record which local reporting requirements need additional configuration or external specialist review.
Tax Specialist - 02
Configure roles and masters
Set entity access, approval limits in each person's limit currency, delegation rules and separation of duties. Load currencies, accounts and entity references in dependency order, followed by periods, rates, bank accounts and contacts. Verify vendor bank details and supported bank formats. Test missing-rate handling and approved rate overrides before loading transactions.
Team and ERP.ai - 03
Rehearse the close
Use representative invoices, bills, partial settlements and bank movements. Exercise a receipt awaiting allocation, a returned payment and a corrected application. Reconcile the banks before revaluation, then review postings and consolidation. Check that Delta and reversing revaluation methods clear settlements without counting prior exchange differences twice. Each role rehearses its approvals and exceptions.
Team and ERP.ai - 04
Reconcile the migration
Load the approved opening trial balance and imported open documents against a documented cutover schedule. Load imported open items without posting and include their reconciled control balances in the opening journal. Link each item to that journal and its migration batch. Do not post the same balances again when importing the documents. Reconcile original foreign amounts, current carrying values, accumulated revaluation, unapplied cash, assets and intercompany balances to the old ledger before any live posting.
Team and ERP.ai - 05
Go live by entity
Launch each entity after its finance owner signs off the rehearsal and reconciled opening balances. Define the reporting bridge for entities still in the old system and prove it before the first group consolidation. Freeze the old ledger at the agreed cutover and retain its evidence for audit access.
Team and ERP.ai - 06
Stabilise the process
Review the first close, rate-feed exceptions and bank acknowledgements with the users who handle them. Tune matching rules against reviewed outcomes, verify each additional integration and update the close checklist through change control.
Team and ERP.ai
Pricing
The base account and ordinary manual work in ERP.AI's official interface are $0. Viewing, searching, creating, editing, approving, deleting and exporting records in that interface do not consume read or write credits. There is no per-user fee.
Machine work: external API-key requests, imports, workflows, agents and scheduled jobs. Successful external API-key reads and writes use the operation rates below. Starting a managed execution from the interface still starts that metered service.
Pricing and account rules| Machine work | Included per $1 of credit |
|---|---|
| List/filter or get record calls | 20,000 |
| Search or aggregate calls | 4,000 |
| CSV or PDF exports | 100 |
| Record writes | 4,000 |
| Imported or synced records | 200,000 |
| File upload in MB | 2,000 |
| Workflow runs | 2,000 |
| Code-node compute beyond included in CPU-sec | 12,000 |
| Agent executions | 2,000 |
| Scheduled jobs or webhook activations | 20,000 |
Read and write rates apply to successful external API-key requests. Ordinary manual work in the ERP.AI interface is $0.
prepaid creditsSmallest pack $5, purchased credits never expire.
Explore the complete system.
Follow the operating model from the process to the people, records and decisions behind it.
Industries
Groups with subsidiaries abroad
A parent and several subsidiaries, each with its own functional currency and calendar, consolidating monthly into one reporting currency with intercompany traffic between them.Exporters and importers
A single entity that buys and sells in currencies other than its own: foreign-currency invoices and bills, currency bank accounts, realised differences on every settlement, no consolidation.Global services and software firms
Consultancies, agencies and software companies billing customers in many currencies from entities in a few, with high invoice volume, subscription and milestone billing, and recharges between entities for shared staff.Shared-service finance centres
One finance team closing many entities in many currencies on behalf of a group, with segregation by entity, one checklist per entity and one dashboard across them.
Reference
Roles and permissions
Give each person the access they need, with clear limits and independent financial approvals.Reports and dashboards
The statements and schedules a multi-currency finance team runs on, each with what it answers and who reads it, all drawn from the same postings as the ledger.Data model
Explore the records and relationships behind your ledger, from source documents to group reporting.Integrations
Connect your ledger to the banks, billing tools and reporting systems your finance team already uses.Implementation
Move your books with a controlled migration, a rehearsed close and a launch plan for each entity.AI agents
Help your finance team prepare work and investigate exceptions, with access scoped to each entity.
Start
Pricing
No per-user fees. Pay for automation as you use it, with implementation priced separately.Frequently asked questions
What to know about currencies, consolidation and getting your finance team started.Get started
Bring your entities and currencies together with an implementation plan built around your finance team.
