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Gaming Studio Project Mgmt
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Gaming Studio Project Mgmt · Available now

Track studio work from scope to accepted delivery.

Gaming Studio Project Mgmt organizes game project work around a studio organization, an eligible project, and a work package with an owner, due date, budget hours, and revision. Project Coordinators prepare the package, break it into tasks, track planned and actual hours, and follow dependencies through delivery.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewActive Work Packages
Gaming Studio Project Mgmt · Work packages

Active Work Packages

review waits for the project coordinator

New work package
Work packages in view
6
Total budget hours
55
Active
6
Due at within 14 days
3
Record numberSubjectStatusOwnerCounterpartyDue at
WP-26795Forest village environment passActiveTomas BergGlass Harbor29 Oct
WP-96607Combat feedback polishActiveRafael ChenWildstone Stories31 Oct
WP-57053Co-op lobby integrationActiveSana MalikWildstone Stories24 Oct
WP-80160Chapter two dialogueActiveYuna KimWildstone Stories14 Oct
WP-40205Creature rig updateActiveNiko PetrovSecond Sun Protocol17 Oct
6 of 6 records
Forest village environment passWork packages · WP-26795
Active
OwnerTomas Berg
CounterpartyGlass Harbor
Due at29 Oct
Budget hours1
Review deliveryWP-26795 · Forest village environment pass

Independent Reviewer approves or returns the package revision with a recorded reason.

Waiting for Independent Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
10
Saved views
12
Roles with set permissions
6
Reports and dashboards
8
Features

See the work behind every delivery

Every feature works on the same records. Pick one to see the screen your team works in.

Projects and organizations

Keep each work package within an active studio organization and eligible game project.

  • Studio scope
  • Project eligibility
  • Membership
  • Organizations
  • Projects
  • Team members
  • Users
Explore projects and organizations
OverviewProject Directory Cards
Gaming Studio Project Mgmt · Projects and organizations

Project Directory Cards

Review waits for the project coordinator

New
NameCodeContact nameOrganizationEligibility note
The Hollow OrchardHO-26Elena MorettiBlue Fern InteractiveMilestone scope approved by producer
Signal at DawnSD-26Khalil BrooksBlue Fern InteractiveReview build available to QA
Moonwell CaravanMC-26Mei AlvarezWild Current StudioAudio handoff accepted by lead
Ashwater TacticsAT-26Priya MenonMossbridge StudioConsole target included in plan
Lantern ValeLV-26Jonas LindNorthstar PlayworksLocalization budget confirmed
6 of 6 records
The Hollow OrchardProjects · PRJ-78764
CodeHO-26
Contact nameElena Moretti
OrganizationBlue Fern Interactive
Eligibility noteMilestone scope approved by producer
Example screen with sample data
Process

Move packages from plan to acceptance

Plan and accept studio work ships ready to use. One step needs a named approval before the work moves on: Review delivery (Independent Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Set project scope

    Choose the studio organization, active project, and team responsible for delivery.

    Forest village environment passWP-26795
    Set project scope

  2. Plan a work package

    Name the scope, owner, due date, budget hours, and revision.

    Forest village environment passWP-26795 · Project Coordinator
    Plan a work packageBy Project Coordinator

  3. Baseline the work

    Check dependencies and freeze the task plan for execution.

    Forest village environment passWP-26795 · Project Coordinator
    Baseline the workBy Project Coordinator

  4. Execute tasks

    Record task effort, completion, and the evidence reviewers will need.

    Forest village environment passWP-26795 · Project Coordinator
    Execute tasksBy Project Coordinator

  5. Review delivery

    An Independent Reviewer decides on the current package revision and records a reason.

    Forest village environment passWP-26795 · Independent Reviewer
    Review deliveryBy Independent Reviewer
    ApprovalIndependent Reviewer approves or returns the package revision with a recorded reason.

  6. Accept delivery

    A Project Coordinator confirms the decision and connected result before acceptance.

    Forest village environment passWP-26795 · Project Coordinator
    Accept deliveryBy Project Coordinator

Start with Plan work

Inside a record

Bring build and provider results into context

Open any work package to see its asset reviews, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Owner, Counterparty, Due at and Budget hours.

  2. 2
    Asset reviews

    Each line is linked to this work package.

  3. 3
    Who works on it

    Admin, Project Coordinator and Contributor, each with their own permissions.

  4. 4
    Process stages

    Plan a work package and Prepare delivery review, with the role that acts.

  5. 5
    Approvals

    Review delivery, with who decides.

Active Work PackagesForest village environment pass
Gaming Studio Project Mgmt · Work packages

Forest village environment pass

Glass Harbor · Active

Log activity
1
Record details
OwnerTomas Berg
CounterpartyGlass Harbor
Due at29 Oct
Budget hours1
2
Asset reviews

Forest village environment pass

ParentAsset typeRevision number
Creature rig updateCharacter model190
Forest village environment passEnvironment prop950
Launch trailer captureAnimation clip70
Asset reviews
6
Total revision number
3,310
3

Who works on it

  • AdminManage Organizations, Projects, team members, Users
  • Project CoordinatorManage work packages, Tasks, asset reviews, record attachments
  • ContributorManage Tasks, record attachments
4

Process stages

  • Plan a work packageProject Coordinator
  • Prepare delivery reviewProject Coordinator
5

Approvals

  • Review deliveryIndependent Reviewer
    Approved
Example screen with sample data
Approvals

Keep review decisions with the revision

Asset Reviewer and Independent Reviewer record their own decisions. Operations Reviewer reconciles uncertain outcomes.

OverviewApprovals
Gaming Studio Project Mgmt · Overview

Approvals

Signed in as Independent Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • AR-19796Character model
    Creature rig updateRequested by Admin
    Submitted3dActions
  • AR-33470Environment prop
    Forest village environment passRequested by Admin
    Submitted1dActions
  • AR-95016Animation clip
    Launch trailer captureRequested by Admin
    Submitted2dActions
  • AR-35654Sound effect
    Controller navigation passRequested by Admin
    Submitted5dActions

Who approves what

DecisionApprover
Review deliveryAn Independent Reviewer decides on the current package revision and records a reason.Independent Reviewer
Approve work packagesIndependent Reviewer
Approve asset reviewsAsset Reviewer
3 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Gaming Studio Project Mgmt to the work that is theirs. Pick a role to see what it starts with.

Admin

Configures organization scope, access, and operating conventions.

  • Manage Organizations, Projects, team members, Users
  • View work packages, Tasks, asset reviews, record attachments, review decisions, operation receipts

Roles and permissions

Reports

Read effort, decisions, and exceptions

Read package progress, task effort, decisions, and operation exceptions from recorded work.

Overview
Gaming Studio Project Mgmt · Overview

Gaming Studio Project Mgmt dashboard

This quarter

Asset reviews in view
6
Submitted
6
Reviewed at within 14 days
3

Work packages by status

How far records got this quarter

StageReachedStep
Draft49
Planned2347%
Active1565%
Review960%

Budget hours by status

Sample totals per stage

10.0k0
8.0kDraft
9.0kPlanned
10.0kActive
10.0kReview
6.0kAccepted
Example screen with sample data
  1. 01Package status by project

    Which project has work in planning, execution, review, or acceptance?

  2. 02Due work and owner

    Who owns packages due soon, and which project do they serve?

  3. 03Planned and actual task hours

    Where has execution effort moved beyond the task plan?

  4. 04Asset review outcomes

    Which asset types have submissions waiting on a decision?

  5. 05Review decisions by revision

    What did the reviewer decide about the exact package revision?

  6. 06Operation exception aging

    Which action outcomes still need reconciliation?

  7. 07Evidence visibility register

    Which attachments are internal or shared, and who uploaded them?

  8. 08Accepted packages

    Which deliveries have an acceptance date and accountable owner?

All reports and dashboards

Who it's for

Fit the way your studio delivers

See how Gaming Studio Project Mgmt fits your kind of team.

Independent game studio

Apply the work package, task, asset review, and evidence flow to independent game studio delivery.

Multi-project studio

Apply the work package, task, asset review, and evidence flow to multi-project studio delivery.

External production partner

Apply the work package, task, asset review, and evidence flow to external production partner delivery.

Controls

Trace scope changes and outcomes

Each stage of plan and accept studio work names the role that acts and the status it records, so a change is never anonymous.

OverviewPlan and accept studio work
Gaming Studio Project Mgmt · Process

Plan and accept studio work

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
1
Roles involved
5
Tables touched
8
Plan a work package
Project Coordinator
StatusDraft → Planned
RecordsWork packages, Projects
Baseline the work
Project Coordinator
StatusPlanned → Active
RecordsProjects, Tasks
Submit asset revisions
Contributor
StatusDraft → Submitted
RecordsAsset reviews
Plan and accept studio work
  1. Start
    Plan a work packageDraft → Planned
    Work packages
  2. Step
    Baseline the workPlanned → Active
    Projects
  3. Step
    Submit asset revisionsDraft → Submitted
    Asset reviews
  4. Approval
    Review asset evidenceSubmitted → Approved
    Asset Reviewer
  5. Step
    Prepare delivery reviewActive → Review
    Work packages
Example screen with sample data

See each stage in detail

AI agent

Ask Proto about the work in progress

Use an assistant to inspect studio delivery work and prepare review handoffs.

It can

  • Project Coordinator: Show active packages due soon, their owners, and tasks with incomplete effort records.
  • Contributor: Find task work for an assigned package and prepare an evidence handoff for review.
  • Asset Reviewer: Summarize submitted asset revisions with build references and linked package context.
  • Independent Reviewer: Open a package's source revision, attachments, tasks, and prior decisions before a new review.

Stays with a person

  • A person checks the creative result, decides whether delivery evidence is sufficient, and approves or returns the current revision.
  • The assistant may prepare context, but an independent reviewer records the decision.
  • External provider confirmation must be observed through its configured connection before acceptance depends on it.
  • Review access and usage settings with Admin during setup.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Gaming Studio Project Mgmt
  • Build reference source
  • Provider confirmation
  • Evidence files
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 10 tables
10tables
  • Projects and organizations4
  • Work packages4
  • Tasks and hours2
  • Asset revisions4
  • Evidence and decisions4
  • Operations overview4
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Set scope

    Admin records the studio organization, active project, team members, project contact, and eligibility note. Agree which organization owns each package.

  2. Prepare a package

    Project Coordinator records an owner, due date, budget hours, and task plan. Check dependencies and the starting revision.

  3. Review evidence

    Contributor adds task effort and attachments. Asset Reviewer reviews a submitted revision with its build reference. Independent Reviewer records a package decision and reason.

  4. Reconcile outcomes

    Operations Reviewer checks a pending or failed receipt against the package and linked effects. Confirm who handles a result that needs further review.

  5. Expand

    Add further projects and teams after the pilot package reaches an accepted outcome with its evidence still traceable.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Gaming Studio Project Mgmt.

All questions
How do I get started?

Click Get started, then use Proto to configure Gaming Studio Project Mgmt for your business. Begin with one active organization, one project, a coordinator-owned package, its task plan, and an independent delivery review.

What is the main unit of work?

A Work Package holds the project, owner, budget hours, due date, revision, and lifecycle status. Tasks, asset reviews, attachments, decisions, and operation receipts connect to it.

Can we follow task effort?

Yes. Tasks hold planned and actual hours, due and completion dates, and dependency text. Review the task rows within their package when comparing effort with the original plan.

How are asset revisions reviewed?

The asset review records a revision, asset type, build reference, and status. An Asset Reviewer checks a submitted revision and records its decision against the work package context.

Where does delivery evidence go?

Attach files to the work package with a title, evidence type, uploader, upload date, and Internal or Shared visibility. Agree the visibility policy before the team starts adding files.

Who decides whether a package is ready?

An Independent Reviewer records the source revision, decision, reason, and review date. The Project Coordinator uses that decision and the package evidence when moving work toward acceptance.

What happens when a decision returns work?

The coordinator addresses the reason, updates the package or supporting evidence, and requests another review of the current revision. The earlier decision remains part of the record.

How do we handle an uncertain operation?

Operation Receipts record the action key, expected revision, result state, and failure reason. Operations Reviewer compares that receipt with the linked work package and effects before recording a verified result.

Can separate game projects share a studio organization?

Yes. Projects link to Organizations, and each Work Package links to a project counterparty and an organization. Agree the access and ownership rules for each project during setup.

Set up Gaming Studio Project Mgmt your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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