Inventory Valuation System · Available now

Trace stock value from accepted receipt to close.

Inventory Valuation System connects owned stock quantities to their carrying value. A receipt acceptance creates stock history and a cost layer.

Start now Download Proto

No per-user fees
Manual work is free
Configure it in Proto

OverviewCost versions in force

Inventory Valuation System · Standard costs

Cost versions in force

Standard costs in one list

New standard cost

Standard costs in view

Total unit standard cost

2,510

Entity	Product	Version	Unit standard cost	Starts at	Ends at
Cedarline Goods West LLC	Brass Buckle, 30 mm	810	410	23 Oct	28 Oct
Cedarline Retail LLC	Packing Insert, medium	860	800	15 Oct	19 Oct
Cedarline Distribution LLC	Brass Buckle, 30 mm	830	260	11 Oct	19 Oct
Cedarline Parts LLC	Field Jacket, olive, medium	240	750	14 Oct	23 Oct
Cedarline Canada Ltd.	Cotton Work Shirt, large	390	60	20 Oct	25 Oct

6 of 6 records

Approved fabric and labor estimateStandard costs · SC-33039

EntityCedarline Goods West LLC

ProductBrass Buckle, 30 mm

Version810

Unit standard cost410

Starts at23 Oct

Review countSC-33039 · Approved fabric and labor estimate

Warehouse Manager and Finance Manager decide the bounded count adjustment.

Waiting for Warehouse Manager

ApproveReturn

Example screen with sample data

Tables, ready to use: 97
Saved views: 12
Roles with set permissions: 10
Reports and dashboards: 8

Features

See stock quantity and carrying value together

Every feature works on the same records. Pick one to see the screen your team works in.

Cost foundations

The first valuation decision is which entity owns the goods and which product standard applies on the transaction date.

Entity ownership
Product basis
Approval

Organizations
Stock items
Standard costs
Distribution policies
Master changes
Approval decisions

Explore cost foundations

OverviewPending human decisions

Inventory Valuation System · Cost foundations

Pending human decisions

Approval conditions

New

Decision number	Action	Scope	Requested at	Assigned to	Requested by
AD-27978	Master activation	West entity October valuation	12 Oct	Victor Silva	Tessa Nguyen
AD-27846	Policy activation	Assembly entity cost activation	30 Oct	Ethan Morales	Keiko Tanaka
AD-50199	Order acceptance	September period close	17 Oct	Nadia Rahman	Ethan Morales
AD-49814	Credit exception	Supplier order amendment	27 Oct	Tessa Nguyen	Keiko Tanaka
AD-31357	Purchase approval	Returns stock write-down	25 Oct	Tessa Nguyen	Keiko Tanaka

6 of 6 records

West entity October valuationApproval decisions · AD-27978

Master activation

Requested at12 Oct

Assigned toVictor Silva

Requested byTessa Nguyen

StatusPending

Example screen with sample data

Receiving and layers

Accepted quantity creates owned stock and its cost lineage.

Arrival
Acceptance
Layer

Purchase orders
Goods receipts
Goods receipt lines
Receipt acceptances
Stock events
Stock movements

Explore receiving and layers

OverviewReceipts awaiting review

Inventory Valuation System · Receiving and layers

Receipts awaiting review

Approval conditions

New

Receipt number	Purchase order	Warehouse	Arrived at	Received by	Status
GR-22949	PO 88213, jacket fabric	Eugene service parts depot	26 Oct	Amara Okafor	Pending review
GR-90354	PO 88247, brass buckles	Fresno overflow warehouse	30 Oct	Leila Farouk	Pending review
GR-40543	PO 88467, assembly kits	Fresno overflow warehouse	02 Nov	Marcus Bell	Pending review
GR-17862	PO 88432, work shirts	Eugene service parts depot	01 Nov	Victor Silva	Pending review
GR-45690	PO 88247, brass buckles	Boise components depot	28 Oct	Marcus Bell	Pending review

6 of 6 records

PO 88213, jacket fabricGoods receipts · GR-22949

Pending review

WarehouseEugene service parts depot

Arrived at26 Oct

Received byAmara Okafor

Example screen with sample data

Stock movements

Stock value moves with stock.

Identity
Event
Transit

Inventory positions
Stock layers
Stock events
Stock movements
Stock reservations
Stock transfers

Explore stock movements

OverviewHeld and transit stock board

Inventory Valuation System · Stock movements

Held and transit stock board

Inventory positions

New

Product	Warehouse	Custody state	Quantity on hand	Carrying value
Replacement Zipper, black	Portland returns center	Held	110	290
Cotton Work Shirt, large	Portland returns center	Transit	660	470
Packing Insert, medium	Portland returns center	Held	170	950
Trail Bottle, 750 ml	Fresno overflow warehouse	Transit	710	50
Packing Insert, medium	Reno finished goods warehouse	Held	750	380

6 of 6 records

Replacement Zipper, blackInventory positions · IP-58410

Held

WarehousePortland returns center

Quantity on hand110

Carrying value290

Example screen with sample data

Assembly costing

A work order connects the released assembly plan to actual material and output cost.

Release
Consumption
Output

Work orders
BOMs
BOM lines
Work order materials
Production entries
Production completions

Explore assembly costing

OverviewActive stock positions

Inventory Valuation System · Assembly costing

Active stock positions

Inventory positions

New

Product	Warehouse	Location	Lot number	Custody state	Quantity on hand
Replacement Zipper, black	Portland returns center	Portland returns cage	L26-7601	Available	440
Field Jacket, olive, medium	Reno finished goods warehouse	Reno receiving dock	L26-5702	Held	920
Field Jacket, olive, medium	Fresno overflow warehouse	Portland returns cage	L26-6201	Picked	890
Trail Bottle, 750 ml	Portland returns center	Reno receiving dock	L26-7476	Transit	890
Packing Insert, medium	Portland returns center	Portland returns cage	L26-0292	Production	50

6 of 6 records

Replacement Zipper, blackInventory positions · IP-12910

Available

WarehousePortland returns center

LocationPortland returns cage

Lot numberL26-7601

Quantity on hand440

Reserved quantity810

Example screen with sample data

Counts and adjustments

A physical count is useful for valuation only when its population and expected quantity remain stable while people count.

Lock
Observe
Decide

Inventory counts
Count locks
Count lines
Inventory positions
Stock events
Stock movements

Explore counts and adjustments

OverviewCounts awaiting review

Inventory Valuation System · Counts and adjustments

Counts awaiting review

Approval conditions

New

Count number	Warehouse	Planned start	Planned end	Owner	Counter
IC-34229	Eugene service parts depot	30 Oct	08 Nov	Keiko Tanaka	Marcus Bell
IC-33419	Eugene service parts depot	11 Oct	18 Oct	Tessa Nguyen	Keiko Tanaka
IC-44353	Portland returns center	28 Oct	05 Nov	Ethan Morales	Tessa Nguyen
IC-86365	Boise components depot	14 Oct	22 Oct	Keiko Tanaka	Keiko Tanaka
IC-14805	Eugene service parts depot	03 Nov	12 Nov	Jonah Fischer	Tessa Nguyen

6 of 6 records

Eugene service parts depotInventory counts · IC-34229

Planned start30 Oct

Planned end08 Nov

OwnerKeiko Tanaka

CounterMarcus Bell

DecisionReturns write-down approved

Example screen with sample data

Valuation and close

Accountant reconciles current source balances before a period closes.

Reconcile
Calculate
Approve

Close tasks
Valuation runs
Valuation lines
Exchange rates 2
Accounting periods
Journal entries

Explore valuation and close

OverviewValuation approval inbox

Inventory Valuation System · Valuation and close

Valuation approval inbox

Approval waits for the finance manager

New

Run number	Entity	Period	As of date	Source hash	Decision
VR-25716	Cedarline Assembly LLC	Retail books, October 2026	29 Oct	sha256:8f2c4a19d7e0	Fabric order increase approved
VR-88563	Cedarline Parts LLC	Imports books, August 2026	13 Oct	sha256:3b9e6d21a4c8	October revaluation approved
VR-83413	Cedarline Canada Ltd.	Assembly books, September 2026	21 Oct	sha256:c7125e0f93ab	Fabric order increase approved
VR-68542	Cedarline Goods West LLC	West books, September 2026	19 Oct	sha256:4a0d8c6f21be	Jacket cost update approved
VR-46122	Cedarline Retail LLC	Imports books, August 2026	17 Oct	sha256:e6b4930ac721	Jacket cost update approved

6 of 6 records

sha256:8f2c4a19d7e0Valuation runs · VR-25716

EntityCedarline Assembly LLC

PeriodRetail books, October 2026

As of date29 Oct

DecisionFabric order increase approved

Example screen with sample data

Process

Follow value from receipt to period close

Inventory value to period close ships ready to use. 3 steps need a named approval before the work moves on: Review count (Warehouse Manager), Approve revaluation (Finance Manager) and Close period (Finance Manager).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

Set cost basis

Approve effective product cost and entity ownership.

Approved fabric and labor estimateSC-33039 · Warehouse Operator
Set cost basisBy Warehouse Operator
Accept receipt

Record actual arrival and accepted owned quantity.

Approved fabric and labor estimateSC-33039 · Warehouse Operator
Accept receiptBy Warehouse Operator
Track stock value

Follow movements, layers and custody changes.

Approved fabric and labor estimateSC-33039 · Warehouse Manager
Track stock valueBy Warehouse Manager
Review count

Compare locked expectation with physical quantity and value.

Approved fabric and labor estimateSC-33039 · Warehouse Manager
Review countBy Warehouse Manager
ApprovalWarehouse Manager and Finance Manager decide the bounded count adjustment.
Approve revaluation

Review monetary source deltas and rate evidence.

Approved fabric and labor estimateSC-33039 · Finance Manager
Approve revaluationBy Finance Manager
ApprovalFinance Manager decides the calculated valuation run.
Close period

Reconcile the cutoff and approve entity books.

Approved fabric and labor estimateSC-33039 · Finance Manager
Close periodBy Finance Manager
ApprovalFinance Manager approves the period close.

Start with Cost basis to accepted receipt

Inside a record

Connect actual source events to owned stock

Open any standard cost to see its stock layers, the roles that work on it, its process stages and its approvals on one page.

1
Record details
Entity, Product, Version and Unit standard cost.
2
Stock layers
Each line is linked to this standard cost.
3
Who works on it
Finance Manager, each with their own permissions.
4
Process stages
Set cost basis, with the role that acts.
5
Approvals
Review count and Approve revaluation, with who decides.

Cost versions in forceApproved fabric and labor estimate

Inventory Valuation System · Standard costs

Approved fabric and labor estimate

Cedarline Goods West LLC

Log activity

Record details

EntityCedarline Goods West LLC

ProductBrass Buckle, 30 mm

Version810

Unit standard cost410

Stock layers

Approved fabric and labor estimate

Product	Position	Original quantity
Cotton Work Shirt, large	Field Jacket, Reno, lot FJ-26-08	870
Cotton Work Shirt, large	Field Jacket, Reno, lot FJ-26-08	920
Brass Buckle, 30 mm	Assembly Kit, Oakland, lot AK-26-09	430

Stock layers: 6
Total original quantity: 3,140

Who works on it

Finance ManagerView accounting periods, finance corrections, Invoices, master…

Process stages

Set cost basisWarehouse Operator, Finance Manager

Approvals

Review countWarehouse Manager
Approved
Approve revaluationFinance Manager
Waiting

Example screen with sample data

Approvals

Put material value changes before the right reviewer

The decision record names the requester, assigned reviewer and actual decider.

OverviewApprovals

Inventory Valuation System · Overview

Approvals

Signed in as Warehouse Manager

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine

0 selectedApproveReturn

GR-22949PO 88213, jacket fabric
Eugene service parts depotRequested by Amara Okafor
Pending review3dActions
GR-90354PO 88247, brass buckles
Fresno overflow warehouseRequested by Leila Farouk
Pending review1dActions
GR-40543PO 88467, assembly kits
Fresno overflow warehouseRequested by Marcus Bell
Pending review3dActions
GR-17862PO 88432, work shirts
Eugene service parts depotRequested by Victor Silva
Pending review6dActions

Who approves what

	Decision	Approver
	Review countCompare locked expectation with physical quantity and value.	Warehouse Manager
	Approve revaluationReview monetary source deltas and rate evidence.	Finance Manager
	Close periodReconcile the cutoff and approve entity books.	Finance Manager

3 approval rules · set per role in Proto

Example screen with sample data

Who can approve what

Roles

A workspace for each role

Everyone opens Inventory Valuation System to the work that is theirs. Pick a role to see what it starts with.

Accountant

Prepares local bills, invoices, journals, reconciliations and guarded settlement allocations.

This is the first screen this role sees.

OverviewOpen close tasks

Open close tasks

Close tasks · Accountant

Bank1

reno-count-signoff.pdfCedarline Canada Ltd.

29 Oct

Add

AR1

sept-close-review.pdfCedarline Canada Ltd.

13 Oct

Add

AP1

cost-change-approval.pdfCedarline Goods West LLC

28 Oct

Add

Inventory1

supplier-credit-note.pdfCedarline Goods West LLC

18 Oct

Add

Transit1

fx-rate-confirmation.pdfCedarline Goods West LLC

26 Oct

Add

Example screen with sample data

Warehouse Operator

Records assigned receipt, movement, production and delivery facts within entity and warehouse scope.

This is the first screen this role sees.

OverviewReceipts awaiting review

Receipts awaiting review

Goods receipts · Warehouse Operator

Receipt number	Purchase order	Warehouse	Arrived at	Received by	Status
GR-22949	PO 88213, jacket fabric	Eugene service parts depot	26 Oct	Amara Okafor	Pending review
GR-90354	PO 88247, brass buckles	Fresno overflow warehouse	30 Oct	Leila Farouk	Pending review
GR-40543	PO 88467, assembly kits	Fresno overflow warehouse	02 Nov	Marcus Bell	Pending review
GR-17862	PO 88432, work shirts	Eugene service parts depot	01 Nov	Victor Silva	Pending review
GR-45690	PO 88247, brass buckles	Boise components depot	28 Oct	Marcus Bell	Pending review

6 of 6 records

Example screen with sample data

Warehouse Manager

Controls stock execution, delivery plans and distribution production.

This is the first screen this role sees.

OverviewMy count schedule

My count schedule

Inventory counts · Warehouse Manager

Count number	Warehouse	Planned start	Planned end	Status	Owner
IC-62124	Reno finished goods warehouse	25 Oct	02 Nov	Planned	Amara Okafor
IC-87846	Boise components depot	02 Nov	09 Nov	Locked	Tessa Nguyen
IC-10688	Portland returns center	29 Oct	31 Oct	Counting	Nadia Rahman
IC-85655	Boise components depot	22 Oct	31 Oct	Pending review	Amara Okafor
IC-10669	Portland returns center	30 Oct	02 Nov	Approved	Arjun Mehta

6 of 6 records

Example screen with sample data

Roles and permissions

Reports

Explain the balance from its source

Read stock quantity and value from the same source history.

Overview

Inventory Valuation System · Overview

Inventory Valuation System dashboard

This quarter

Inventory counts in view

Planned

Locked

Counting

Standard costs by status

How far records got this quarter

Stage	Reached	Step
Draft	25
Active	14	56%
Superseded	9	64%

Version by status

Sample totals per stage

7.0k0

7.0kDraft

4.0kActive

7.0kSuperseded

Example screen with sample data

All reports and dashboards

Who it's for

Fit distribution, transfers and kitting

See how Inventory Valuation System fits your kind of team.

Wholesale distribution

A distributor receives goods from suppliers, moves stock between warehouses and ships from owned positions.

Assembly and kitting

A team that assembles kits consumes component layers and accepts completed output.

Multi-warehouse operations

When stock is held in several warehouses, the same owning entity needs a clear view of location, custody and carrying value.

Controls

Keep posted history and corrections traceable

Each stage of inventory value to period close names the role that acts and the status it records, so a change is never anonymous.

OverviewInventory value to period close

Inventory Valuation System · Process

Inventory value to period close

Each stage, the role that acts and the status it records

Process stages

Approval steps

Roles involved

Tables touched

Set cost basis

Warehouse Operator, Finance Manager

StatusPending → Approved

RecordsDistribution policies, Approval decisions, Standard costs

Approve purchaseApproval

Purchasing Manager

StatusSubmitted → Approved

RecordsPurchase orders

Accept receipt

Warehouse Operator, Industry Reviewer

StatusPending review → Confirmed

RecordsReceipt acceptances, Goods receipts

Inventory value to period close

Start
Set cost basisPending → Approved
Distribution policies
Approval
Approve purchaseSubmitted → Approved
Purchase orders
Step
Accept receiptPending review → Confirmed
Receipt acceptances
Approval
Record assembly outputPending approval → Released
Production completions
Step
Lock and countPlanned → Locked
Inventory counts

Example screen with sample data

See each stage in detail

AI agent

Ask for the evidence behind a value

Give each team member help grounded in their own stock and value records.

It can

Warehouse Operator: Find arrived receipts awaiting physical review and show the source line.
Warehouse Manager: Show counts awaiting review and transfers still carrying owned transit.
Accountant: Trace a posted stock event to movements, layers and its journal.
Finance Manager: Explain a valuation delta from source, rate and before-and-after carrying value.

Stays with a person

A human still confirms physical facts, makes approval decisions and accepts the period cutoff.
Ask the agent to assemble evidence for the assigned reviewer.
Its answer should cite the source record and current status.

Set up an agent

agent · inventory valuation system

Show the accepted quantity and remaining value for this receipt's stock layer, then identify the decision needed before the period closes.

A human still confirms physical facts, makes approval decisions and accepts the period cutoff.

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

Inventory Valuation System
Supplier and purchasing sources
Warehouse event sources
Bank and financial sources

Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 97 tables

97tables

Cost foundations6
Receiving and layers8
Stock movements7
Assembly costing9
Counts and adjustments7
Valuation and close8

Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

Define ownership
Set entity, currency, product, warehouse and user scope.
Approve the basis
Review effective standards, policies, accounts and authority assignments.
Load the opening picture
Reconcile owned positions, remaining layers and transit to opening financial balances.
Rehearse operations
Run a partial receipt, transfer, work order and locked count with their decisions.
Reconcile and close
Compare stock movements and journals, calculate the monetary valuation run and approve the period.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

No per-user or per-seat fees
Viewing, editing, approving and exporting records in the app is free
Pay only for machine work: API calls, imports, workflows and AI agents
Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
Usage	Per $1
Record reads (list, filter, get)	20,000
Search or aggregate queries	4,000
Record writes	4,000
Imported or synced records	200,000
Workflow runs	2,000
AI agent runs	2,000
Scheduled jobs or webhooks	20,000
File uploads (MB)	2,000
CSV or PDF exports	100

FAQ

Questions, answered

Scope, rollout and pricing for Inventory Valuation System.

All questions

How do I get started?

Click Get started, then use Proto to configure Inventory Valuation System for your business. Pilot one entity, one product and one accepted receipt through a count and period review.

What establishes inventory value?

An accepted receipt or supported production output creates the stock event and source layer used to trace remaining carrying value.

Who approves a stock adjustment?

Warehouse Manager reviews the counted scope and Finance Manager reviews value impact before an authorized adjustment is posted.

Can a partial receipt be accepted?

Yes. Actual arrival and accepted tranches remain separate, so the team can account for usable and rejected portions.

How is stock in transit shown?

Owned transit remains in an inventory position until actual destination receipt moves the supported quantity onward.

Does changing a standard rewrite old stock events?

Effective cost versions preserve the source basis used by earlier transactions. A correction follows its own reviewed path.

What does a valuation run measure?

It records before and after carrying values and deltas for its monetary source lines, with currency and rate evidence.

What must happen before period close?

The team reconciles current source tasks, resolves exceptions and obtains the Finance Manager's close decision.

How are integrations checked?

An integration event carries source identity, external key and verification state. Repeated economic actions should reconcile to one effect.

Set up Inventory Valuation System your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

Find your application

Trace stock value from accepted receipt to close.

Cost versions in force

See stock quantity and carrying value together

Cost foundations

Pending human decisions

Receiving and layers

Receipts awaiting review

Stock movements

Held and transit stock board

Assembly costing

Active stock positions

Counts and adjustments

Counts awaiting review

Valuation and close

Valuation approval inbox

Follow value from receipt to period close

Set cost basis

Accept receipt

Track stock value

Review count

Approve revaluation

Close period

Connect actual source events to owned stock

Approved fabric and labor estimate

Approved fabric and labor estimate

Who works on it

Process stages

Approvals

Put material value changes before the right reviewer

Approvals

Waiting for you

Who approves what

A workspace for each role

Accountant

Open close tasks

Sales Representative

Industry Reviewer

Warehouse Operator

Receipts awaiting review

Purchasing Manager

Industry Specialist

Sales Manager

Finance Manager

Open close tasks

Warehouse Manager

My count schedule

Admin

Explain the balance from its source

Inventory Valuation System dashboard

Standard costs by status

Version by status

Fit distribution, transfers and kitting

Wholesale distribution

Assembly and kitting

Multi-warehouse operations

Keep posted history and corrections traceable

Inventory value to period close

Ask for the evidence behind a value

It can

Stays with a person

Connects to the tools you use

Your data, in tables you can change

Roll out one team at a time

Define ownership

Approve the basis

Load the opening picture

Rehearse operations

Reconcile and close

Machine work rate card Included per $1 of credit

Questions, answered

More Inventory systems

Inventory Allocation Engine

Kitchen Inventory Management

Bin / Location Management

Pallet Tracking System

Cross-dock Management

Automated Storage (AS/RS)

Set up Inventory Valuation System your way.

Your Privacy, Your Choice