Content production

A content item is an individual deliverable under a photography project. It carries a title, content type, owner, due date, publication date and lifecycle status. The project link keeps a client’s deliverables together, while the owner tells the Producer who is responsible for the next edit or review. Versioned file uploads attach to the item so a reviewer can examine the exact file submitted for a decision.

Production tasks are the working assignments around the project. A task has an assignee, due date and its own Open, in progress, Review or Completed status. These statuses describe work progress, while the content item’s Draft, Editing, Review, Approved, Published and Archived statuses describe the deliverable. The Producer should not treat a completed task as proof that a file version passed review.

• Deliverable ownership. Each content item links a project and a person responsible for it.
• File versions. A version and uploaded file stay attached to the same content item for exact review.
• Task assignments. Work items remain separate so editors and producers can track their own deadlines.

Decide how the studio names a deliverable and its versions, especially when several formats are prepared for one project. Assign a content owner before files begin moving through editing. Agree which role submits a file for review and which Publication Reviewer makes the approval decision. A rights agreement must cover the intended use and current date before that approval can advance the item. Keep the Producer responsible for checking due dates on both tasks and deliverables.

The studio should also agree how internal delivery is acknowledged. The publication event gives a timestamp to the content item, and the publishing workflow closes only genuinely linked production tasks. Test that an unrelated editing task under the same project remains open. This protects a busy project where one deliverable publishes before the others are ready.

A commercial shoot produces a web image and a print image. The Content Producer creates distinct content items under the same project, each with its own owner and due date. Editing tasks are assigned to the people doing the work. The producer uploads a new version for one item and changes its status to Review. The Publication Reviewer inspects that version and the current agreement before approving it. The other item stays in Editing until its own version is ready. When the Editorial Manager publishes the approved item, the publication date is recorded and only work linked to that delivery is completed.

• Content Review Queue — Deliverables in editing or review with owner and due date.
• Content Items Status Board — Deliverables grouped by status with their owners.
• Open Production Work — Assigned tasks that still need action.

Read content production and then review and delivery. The data model shows the project and file links.