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Film Production PM
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PM for Film Production · Available now

Keep production scope, shoot days and review evidence together.

PM for Film Production keeps a production's operational scope in Projects and work packages. An organization identifies the production company, a project identifies the film or episodic production, and a work package gives a coordinator a named owner, due date and budget hours.

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  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewWork packages in progress
Film Production PM · Work packages

Work packages in progress

Work packages in one list

New work package
Work packages in view
6
Total budget hours
34
Planned
2
Active
2
Planned2
Harbor scene location prepThe Blue Hour Road
2
03 Nov
Wardrobe fittings, principal castLow Tide Letters
6
04 Nov
Add
Active2
Market sequence art buildSouthbound Morning
10
20 Oct
Sound capture, pier scenesLow Tide Letters
10
20 Oct
Add
Review2
Night exterior lightingPaper Lantern Season
2
03 Nov
Second unit travel setupThe Glass Orchard
4
29 Oct
Add
Harbor scene location prepWork packages · WP-31545
Planned
Due at03 Nov
Budget hours2
OwnerElias Chen
CounterpartyThe Blue Hour Road
Review submitted workWP-31545 · Harbor scene location prep

Agree who reviews the current revision and which record holds the decision and reason.

Waiting for Project Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
10
Saved views
12
Roles with set permissions
5
Reports and dashboards
8
Features

See production work at a glance

Every feature works on the same records. Pick one to see the screen your team works in.

Production projects

Place every production package under the right company and project.

  • Source
  • Decision
  • Evidence
  • Organizations
  • Projects
  • Work packages
Explore production projects
OverviewAccepted work packages
Film Production PM · Production projects

Accepted work packages

Work packages

New
Record numberSubjectAccepted atRevisionOwnerCounterparty
WP-38552Harbor scene location prep20 Oct230Elias ChenAfter the Crossing
WP-33311Market sequence art build30 Oct740Mina FaroukSouthbound Morning
WP-34020Night exterior lighting03 Nov470Nora CastilloSouthbound Morning
WP-55022Wardrobe fittings, principal cast12 Oct860Jonah OkaforThe Quiet Estuary
WP-47941Sound capture, pier scenes29 Oct830Elias ChenA House Beyond Winter
6 of 6 records
Harbor scene location prepWork packages · WP-38552
Accepted at20 Oct
Revision230
OwnerElias Chen
CounterpartyAfter the Crossing
Example screen with sample data
Process

From production scope to completion

Plan and review production work ships ready to use. One step needs a named approval before the work moves on: Review submitted work (Project Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Set production scope

    Identify the company and production project before work begins.

    Harbor scene location prepWP-31545 · Project Coordinator
    Set production scopeBy Project Coordinator

  2. Plan work package

    Name the package owner, due date and hour budget.

    Harbor scene location prepWP-31545 · Project Coordinator
    Plan work packageBy Project Coordinator

  3. Prepare shoot day

    Record the date, place and call sheet revision.

    Harbor scene location prepWP-31545 · Project Coordinator
    Prepare shoot dayBy Project Coordinator

  4. Record delivery evidence

    Keep completed tasks and attachments with the package.

    Harbor scene location prepWP-31545 · Project Coordinator
    Record delivery evidenceBy Project Coordinator

  5. Review submitted work

    Agree who reviews the current revision and where to capture the outcome.

    Harbor scene location prepWP-31545 · Project Coordinator
    Review submitted workBy Project Coordinator
    ApprovalAgree who reviews the current revision and which record holds the decision and reason.

  6. Reconcile completion

    Compare operation receipts with their source records and effects.

    Harbor scene location prepWP-31545 · Project Reviewer
    Reconcile completionBy Project Reviewer

Start with Production planning

Inside a record

Keep external handoffs clear

Open any work package to see its operation receipts, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Due at, Budget hours, Owner and Counterparty.

  2. 2
    Operation receipts

    Each line is linked to this work package.

  3. 3
    Who works on it

    Project Coordinator, Auditor and Project Reviewer, each with their own permissions.

  4. 4
    Process stages

    Set production scope, with the role that acts.

  5. 5
    Approvals

    Review submitted work, with who decides.

Work packages in progressHarbor scene location prep
Film Production PM · Work packages

Harbor scene location prep

The Blue Hour Road · Planned

Log activity
1
Record details
Due at03 Nov
Budget hours2
OwnerElias Chen
CounterpartyThe Blue Hour Road
2
Operation receipts

Harbor scene location prep

Operation keyActionExpected revision
FILM-26-D01-CALLPublish call sheet470
FILM-26-D02-REVIEWConfirm crew call740
FILM-26-D03-ACCEPTUpload camera report290
Operation receipts
6
Total expected revision
2,840
3

Who works on it

  • Project CoordinatorManage record attachments, shoot days, Tasks, work packages
  • AuditorView operation receipts, Organizations, Projects, record…
  • Project ReviewerView operation receipts, Organizations, Projects, record…
4

Process stages

  • Set production scopeProject Coordinator, App Administrator
5

Approvals

  • Review submitted workProject Reviewer
    Approved
Example screen with sample data
Approvals

Review the current revision

Agree who reviews a revision prepared by the Project Coordinator and which record will hold the decision.

OverviewApprovals
Film Production PM · Overview

Approvals

Signed in as Project Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • SD-83672East pier fish market
    Day 1, revision 1Requested by Project Coordinator
    Submitted1dActions
  • SD-59688Old orchard farmhouse
    Day 2, revision 2Requested by Project Coordinator
    Submitted2dActions
  • SD-14961South quay bus depot
    Day 3, revision 3Requested by Project Coordinator
    Submitted2dActions
  • SD-71014Willow Street apartment
    Day 4, revision 4Requested by Project Coordinator
    Submitted3dActions

Who approves what

DecisionApprover
Review submitted workAgree who reviews the current revision and where to capture the outcome.Project Reviewer
1 approval rule · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Film Production PM to the work that is theirs. Pick a role to see what it starts with.

Project Coordinator

Prepare assigned operational records and execute eligible reviewed actions.

This is the first screen this role sees.

OverviewShoot days for review

Shoot days for review

Shoot days · Project Coordinator

StatusRevisionShoot dateLocationCall sheet revisionParent
Submitted45030 OctEast pier fish marketDay 1, revision 1Wardrobe fittings, principal cast
Submitted63023 OctOld orchard farmhouseDay 2, revision 2Harbor scene location prep
Submitted44029 OctSouth quay bus depotDay 3, revision 3Wardrobe fittings, principal cast
Submitted67023 OctWillow Street apartmentDay 4, revision 4Harbor scene location prep
Submitted53024 OctNorth ridge overlookDay 5, revision 5Wardrobe fittings, principal cast
6 of 6 records
Example screen with sample data

Roles and permissions

Reports

Read hours and exceptions together

Read production hours, deadlines, decisions and operation exceptions together.

Overview
Film Production PM · Overview

Film Production PM dashboard

This quarter

Shoot days in view
6
Submitted
6

Work packages by status

How far records got this quarter

StageReachedStep
Draft33
Planned1133%
Active218%
Review150%

Budget hours by status

Sample totals per stage

1.0k0
1.0kDraft
1.0kPlanned
-3000Active
-1000Review
-4000Accepted
Example screen with sample data
  1. 01Package hours against budget

    Compare task planned and actual hours with the package's budget hours by production and owner.

  2. 02Task deadlines

    Find tasks by due date and completion date, grouped by package owner.

  3. 03Shoot day plan

    Review shoot dates, locations, planned hours and status for each production.

  4. 04Call sheet status history

    Review shoot day revision, status and decision date alongside its package.

  5. 05Review decisions by revision

    Show each decision, reason, reviewer and source revision for a package.

  6. 06Evidence visibility register

    List attachment type, upload date, uploader and visibility by package.

  7. 07Operation exceptions

    Group receipt outcomes by action and show failure reasons and expected revisions.

  8. 08Package lifecycle by production

    Group work packages under projects and organizations by current status and due date.

All reports and dashboards

Who it's for

Built around production work

See how Film Production PM fits your kind of team.

Feature film production

Keep the feature's production work, shoot days and evidence connected.

Episodic production

Track work and shoot day statuses across an episodic production.

Production services team

Give a service crew a clear package owner, task plan and evidence trail.

Controls

Trace the work behind a result

Each stage of plan and review production work names the role that acts and the status it records, so a change is never anonymous.

OverviewPlan and review production work
Film Production PM · Process

Plan and review production work

Each stage, the role that acts and the status it records

Process stages
9
Approval steps
1
Roles involved
3
Tables touched
8
Plan work package
Project Coordinator
StatusDraft → Planned
RecordsProjects
Baseline planned work
Project Coordinator
StatusPlanned → Active
RecordsProjects, Tasks
Prepare shoot day
Project Coordinator
StatusDraft → Submitted
RecordsShoot days, Projects
Plan and review production work
  1. Start
    Plan work packageDraft → Planned
    Projects
  2. Step
    Baseline planned workPlanned → Active
    Projects
  3. Step
    Prepare shoot dayDraft → Submitted
    Shoot days
  4. Step
    Record delivery evidenceActive → Review
    Record attachments
  5. Approval
    Review submitted workSubmitted → Approved
    Review decisions
Example screen with sample data

See each stage in detail

AI agent

Ask Proto to prepare the handoff

Ask Proto to help configure and inspect production work with human review.

It can

  • Project Coordinator: Prepare a package checklist from its tasks, due dates and shoot day before submitting it for review.
  • Project Reviewer: Gather the current package revision, attachments and task completion details for the review step agreed during setup.
  • Auditor: Follow a failed operation receipt to its source package and linked evidence.

Stays with a person

  • Proto can organize source records and prepare a handoff, but the team decides during setup who reviews package acceptance and submitted shoot days, and which record holds the outcome.
  • Check the current revision and source records before updating a status.
  • External results need confirmation from their owning system.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Film Production PM
  • Call sheet distribution
  • Finance
  • External evidence source
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 10 tables
10tables
  • Production projects3
  • Work packages8
  • Shoot days4
  • Crew and tasks5
  • Review and evidence5
  • Operations overview6
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Identify the production

    Create the organization, project and team member records the first operating cycle needs. Confirm codes, time zone, currency and the project contact.

  2. Prepare one package

    Set a subject, owner, due date and budget hours. Add tasks and a shoot day linked to that package.

  3. Rehearse review

    Attach evidence with the right visibility and agree who reviews the current revision and which record holds the decision. Follow the package status in the operations view.

  4. Expand carefully

    Add more packages once the team agrees on ownership, task-hour entry, call sheet revision naming and exception handling.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Film Production PM.

All questions
How do I get started?

Click Get started, then use Proto to configure PM for Film Production for your business. Pilot one production, a work package, its tasks and a submitted shoot day before expanding.

What is a work package?

It is a bounded unit of production work with a project, owner, due date, budget hours and lifecycle status. Tasks, shoot days, attachments and decisions refer back to it.

Can I compare planned and actual effort?

Yes. Tasks carry planned and actual hours, and the package carries budget hours. Operations Overview compares task hours by project.

How do shoot days relate to packages?

Each shoot day links to its parent package and organization. It records a date, location, planned hours, call sheet revision and review status.

Who reviews a call sheet?

A Project Reviewer examines the submitted shoot day revision and supporting package evidence. Project Coordinator records its status and decision date. Keep the decision date and current revision visible during handoff.

Can I keep some evidence internal?

Yes. Record attachments have Internal and Shared visibility choices. Choose deliberately when uploading each item.

How is a package accepted?

The coordinator presents completed tasks and evidence for the current package revision. During setup, agree who reviews that revision and where to capture the decision and reason before acceptance.

What appears on Operations Overview?

Package health, pending decisions, planned versus actual task hours, overdue open tasks and an exception queue linked to source records.

What happens when an operation fails?

Its receipt keeps the action, operation key, expected revision, result and failure reason. A reviewer can compare it with linked effects and keep a discrepancy visible.

Where do invoices and payroll live?

Connect the finance and payroll systems your company uses. This workspace records production scope and hours for that handoff.

Set up Film Production PM your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

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