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Product Roadmap Tool
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Product Roadmap Tool · Available now

Plan delivery and follow each commitment.

A delivery lead starts with a project, its organization, owner, budget and dates. Project managers divide the work into work packages, set estimates and assign tasks.

Start now Download Proto
  • No per-user fees
  • Manual work is free
  • Configure it in Proto
OverviewActive Projects
Product Roadmap Tool · Projects

Active Projects

Projects in one list

New project
Projects in view
6
Active
3
At risk
3
End date within 14 days
4
Active3
PRJ-2026-014Customer portal launch
23 Oct
PRJ-2026-023Partner onboarding rollout
24 Oct
PRJ-2026-031Billing workflow modernization
11 Oct
Add
At risk3
PRJ-2026-019Service scheduling refresh
01 Nov
PRJ-2026-028Mobile field reporting
14 Oct
PRJ-2026-037Support knowledge migration
03 Nov
Add
PRJ-2026-014Projects · PRJ-13225
Active
Project nameCustomer portal launch
OwnerAnika Shah
End date23 Oct
Progress percent12%
Review deliveryPRJ-13225 · PRJ-2026-014

Reviewer decides whether the delivery subject is Approved, Rejected or Returned.

Waiting for Reviewer
ApproveReturn
Example screen with sample data
Tables, ready to use
13
Saved views
14
Roles with set permissions
6
Reports and dashboards
9
Features

See delivery work in context

Every feature works on the same records. Pick one to see the screen your team works in.

Projects

Set ownership, budget and delivery dates for each engagement.

  • One owner
  • A dated plan
  • A delivery method
  • Projects
  • Organizations
  • Team members
Explore projects
OverviewMy Projects
Product Roadmap Tool · Projects

My Projects

Projects

New
Project codeProject nameStatusEnd dateBudget
PRJ-2026-014Customer portal launchPlanned30 Oct470
PRJ-2026-019Service scheduling refreshActive24 Oct760
PRJ-2026-023Partner onboarding rolloutAt risk17 Oct610
PRJ-2026-028Mobile field reportingCompleted20 Oct870
PRJ-2026-031Billing workflow modernizationPlanned16 Oct890
6 of 6 records
PRJ-2026-014Projects · PRJ-33984
Planned
Project nameCustomer portal launch
End date30 Oct
Budget470
Example screen with sample data
Process

Plan, deliver and review

Plan and deliver project work ships ready to use. One step needs a named approval before the work moves on: Review delivery (Reviewer).

Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.

  1. Define project

    Name the owner, organization, budget and dates.

    PRJ-2026-014PRJ-13225 · Delivery Lead
    Define projectBy Delivery Lead

  2. Plan work packages

    Group project scope and estimate the work.

    PRJ-2026-014PRJ-13225 · Project Manager
    Plan work packagesBy Project Manager

  3. Assign tasks

    Give each piece of work an assignee and due date.

    PRJ-2026-014PRJ-13225 · Project Manager
    Assign tasksBy Project Manager

  4. Track delivery

    Follow task status and dated checkpoints.

    PRJ-2026-014PRJ-13225 · Team Member
    Track deliveryBy Team Member

  5. Review delivery

    Record the reviewer's decision on the subject.

    PRJ-2026-014PRJ-13225 · Reviewer
    Review deliveryBy Reviewer
    ApprovalReviewer decides whether the delivery subject is Approved, Rejected or Returned.

  6. Close work

    Check the tasks and packages before completion.

    PRJ-2026-014PRJ-13225 · Project Manager
    Close workBy Project Manager

Start with Plan project work

Inside a record

Connect the surrounding systems

Open any project to see its issues, the roles that work on it, its process stages and its approvals on one page.

  1. 1
    Record details

    Project name, Owner, End date and Progress percent.

  2. 2
    Issues

    Each line is linked to this project.

  3. 3
    Who works on it

    Admin, Delivery Lead and Project Manager, each with their own permissions.

  4. 4
    Process stages

    Plan work packages and Assign tasks, with the role that acts.

  5. 5
    Approvals

    Review delivery, with who decides.

Active ProjectsPRJ-2026-014
Product Roadmap Tool · Projects

PRJ-2026-014

Customer portal launch · Active

Log activity
1
Record details
Project nameCustomer portal launch
OwnerAnika Shah
End date23 Oct
Progress percent12%
2
Issues

PRJ-2026-014

Issue keyTitleProject
ISSUE-118Invite link expires too earlyCustomer portal launch
ISSUE-119Schedule changes fail to syncAccount access redesign
ISSUE-120Mobile report omits photosPartner onboarding rollout
Issues
6
3

Who works on it

  • AdminManage Users, Organizations, team members
  • Delivery LeadManage Projects, work packages, release milestones, Risks…
  • Project ManagerManage Projects, work packages, Tasks, release milestones…
4

Process stages

  • Plan work packagesProject Manager
  • Assign tasksProject Manager
5

Approvals

  • Review deliveryReviewer
    Approved
Example screen with sample data
Approvals

Keep decisions attached to work

OverviewApprovals
Product Roadmap Tool · Overview

Approvals

Signed in as Reviewer

Waiting for you

4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
  • TE-47284Account access redesign
    Requested by Anika Shah
    Submitted2dActions
  • TE-52193Support knowledge migration
    Requested by Hugo Fischer
    Submitted2dActions
  • TE-54554Mobile field reporting
    Requested by Hugo Fischer
    Submitted2dActions
  • TE-63162Partner onboarding rollout
    Requested by Lucas Bennett
    Submitted6dActions

Who approves what

DecisionApprover
Review deliveryRecord the reviewer's decision on the subject.Reviewer
Approve review decisionsReviewer
2 approval rules · set per role in Proto
Example screen with sample data
Who can approve what
Roles

A workspace for each role

Everyone opens Product Roadmap Tool to the work that is theirs. Pick a role to see what it starts with.

Admin

Maintains access, organizations and the delivery setup.

  • Manage Users, Organizations, team members
  • View Projects, work packages, Tasks, release milestones, Issues, Risks, time entries, review decisions, operation receipts, record attachments

Roles and permissions

Reports

Answer the next delivery question

Answer delivery, exposure and workload questions from project records.

Overview
Product Roadmap Tool · Overview

Product Roadmap Tool dashboard

This quarter

Time entries in view
6
Total hours
43
Submitted
6

Projects by status

How far records got this quarter

StageReachedStep
Planned32
Active1238%
On hold325%
At risk133%

Number of projects by status

Sample counts per stage

0
-60Planned
-20Active
-50On hold
-20At risk
-50Completed
Example screen with sample data
  1. 01Project status and end dates

    Which owned projects are Active or at risk and when do they end?

  2. 02Work package estimate variance

    Where do package task actual hours exceed task estimates within a project?

  3. 03Task completion by project

    Which project tasks remain Backlog, in progress, in review or Blocked?

  4. 04Milestones due by owner

    Which pending milestones have the earliest due dates?

  5. 05Issue severity by project

    Which projects have open or triaged Critical and High issues?

  6. 06Open risk exposure

    Which open risks have High probability or impact and who owns mitigation?

  7. 07Submitted hours by project

    What hours are awaiting approval for each project and team member?

  8. 08Team workload

    How do assigned estimate hours compare with weekly capacity for each active team member?

  9. 09Review decisions by project

    Which delivery subjects have Approved, Rejected or Returned decisions?

All reports and dashboards

Who it's for

Fit the way your team delivers

See how Product Roadmap Tool fits your kind of team.

Product teams

Coordinate release delivery work with projects, tasks and checkpoints.

Client delivery teams

Follow contracted project work from plan through delivery review.

Internal initiatives

Manage internal project commitments, workload and exceptions.

Controls

Trace an action to its result

Each stage of plan and deliver project work names the role that acts and the status it records, so a change is never anonymous.

OverviewPlan and deliver project work
Product Roadmap Tool · Process

Plan and deliver project work

Each stage, the role that acts and the status it records

Process stages
10
Approval steps
1
Roles involved
5
Tables touched
9
Track delivery
Team Member
StatusBacklog → in progress → in review → Done
RecordsTeam members, Tasks
Triage issues
QA Engineer
StatusOpen → Triaged
RecordsIssues
Watch risks and milestones
Project Manager
StatusOpen → Monitoring → Mitigated
RecordsProjects, Risks
Plan and deliver project work
  1. Start
    Track deliveryBacklog → in progress → in review → Done
    Team members
  2. Step
    Triage issuesOpen → Triaged
    Issues
  3. Step
    Watch risks and milestonesOpen → Monitoring → Mitigated
    Projects
  4. Step
    Submit timeDraft → Submitted
    Team members
  5. Approval
    Approve timeSubmitted → Approved
    Time entries
Example screen with sample data

See each stage in detail

AI agent

Ask for the records behind the update

Help your team inspect delivery records and prepare routine updates.

It can

  • Delivery Lead: Show Active and at risk projects with owners, end dates and missed milestones.
  • Project Manager: Find Blocked tasks, open risks and their owners before the delivery meeting.
  • QA Engineer: Find Open issues that need severity before triage and fixed issues awaiting verification.
  • Team Member: Show assigned work and time entries still Submitted.

Stays with a person

  • A person decides whether a delivery subject is Approved, Rejected or Returned.
  • The agent can prepare the record and explain the status, while the Reviewer makes the decision.
  • The project owner decides whether a schedule warning changes the project status.
  • Check the source record and operation receipt before treating a workflow attempt as completed.

Set up an agent

Integrations

Connects to the tools you use

Set up connections through ERP.AI and Proto workflows, with every change logged.

  • Product Roadmap Tool
  • Access
  • Document storage
  • Finance
Data model

Your data, in tables you can change

Every record lives in a table you can see, extend and export. Add fields or whole tables in Proto.

Browse all 13 tables
13tables
  • Projects3
  • Work packages4
  • Tasks5
  • Milestones5
  • Issues and risks6
  • Time and capacity6
  • Review and evidence8
Implementation

Roll out one team at a time

Start with one team and one process, then add the rest once the basics are running.

  1. Prepare people and organizations

    Enter the organizations and active team members who will own the first project.

  2. Plan a pilot project

    Add its owner, budget and dates, then create packages, tasks and milestones.

  3. Exercise exceptions

    Raise an issue with severity, add a risk with mitigation, and follow a blocked task and missed checkpoint.

  4. Rehearse review and time

    Submit a valid time entry, inspect the decision and receipt, and have a Reviewer decide on a delivery subject.

  5. Open the operating cycle

    Agree the meeting cadence and who updates each status, date and estimate.

Read the implementation plan

Pricing

$0per user

The base account and everyday work in the ERP.AI app are free, for every user.

  • No per-user or per-seat fees
  • Viewing, editing, approving and exporting records in the app is free
  • Pay only for machine work: API calls, imports, workflows and AI agents
  • Prepaid credits from $5. Purchased credits never expire

Pricing details

Machine work rate card Included per $1 of credit

Machine work rate card
UsagePer $1
Record reads (list, filter, get)20,000
Search or aggregate queries4,000
Record writes4,000
Imported or synced records200,000
Workflow runs2,000
AI agent runs2,000
Scheduled jobs or webhooks20,000
File uploads (MB)2,000
CSV or PDF exports100
FAQ

Questions, answered

Scope, rollout and pricing for Product Roadmap Tool.

All questions
How do I get started?

Click Get started, then use Proto to configure Product Roadmap Tool for your business. Begin with one project, its owner, work packages, tasks and next milestone.

How do we organize a project?

Connect it to an organization, name an owner and enter the budget and dates. Group the work in packages, then assign tasks.

Can I see work by status?

Yes. Task Board by Status shows Backlog, in progress, in review, Blocked and Done tasks. Tasks In Flight focuses on work under way or in review.

How do we track a checkpoint?

Create a milestone with a project, owner and due date. Mark it Met or Missed after the outcome is known.

What happens when an issue is raised?

Give an Open issue severity. Issue Triage moves a valid issue to Triaged and writes an operation receipt. The failed attempt is recorded if severity is missing or the issue is no longer Open.

How do we follow risks?

Record probability, impact, mitigation and owner on the project risk. Review Open and Monitoring risks before the next checkpoint.

How are hours approved?

A team member submits a time entry with positive hours. Time Entry Approval checks the entry, records a decision and receipt, and approves a valid submission.

Where do review decisions live?

The Reviewer records the subject reference, decision, date and notes on the review decision. Attachments can identify a related delivery record.

How do we prepare a stakeholder update?

Start from the project status and dates, then inspect the task, milestone, issue, risk and hour records behind them.

Set up Product Roadmap Tool your way.

Start free, then use Proto to change fields, steps and approvals before your team goes live.

Start now Download Proto

How to get started

A personal agent for your business

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