Content Projects

A project gathers the station’s content work under one name, owner and schedule. The station manager can set a start, due date and budget, then follow whether the project is Planned, Approved, in production, Review, Delivered or Cancelled. The project owner is a People record, giving the team a clear person to contact when content or tasks fall behind.

Content items, production tasks and cost entries each refer to the project. That relationship lets the manager see the production scope alongside recorded costs. It also makes the budget position easier to discuss: the project has a budget, cost entries hold amounts and categories, and the project shows recorded costs and variance. A delivered project remains useful history for later programming decisions.

The station manager approves the plan; the project owner keeps the related work current.

• Plan before production. Agree dates, budget and ownership at the start.
• Connect the work. Put content, tasks and costs against the correct project.
• Review the position. Read status and recorded costs together before calling the work delivered.

Decide how large a project should be. A season, a campaign and a single program can each have different planning needs, so use a consistent boundary across the station. Agree who owns the project record when several producers contribute, who approves its budget and when a cost is considered Paid. Prepare a real sample project with at least one content item, one task and one cost entry, then check whether each owner can find their part.

The station manager plans a weekend interview series with a due date and production budget. A producer is selected as owner. The manager approves the project; the producer adds interview content and production tasks under it. A recording expense is entered as a project cost with its own date, category, amount and status. During production, the manager checks the project’s content count, recorded costs and variance before deciding whether the work is ready for review.

If a task is still in progress while the project is in Review, the project owner can see the difference and resolve the task with the assigned person. If a cost remains Draft, the manager reviews it without treating its status as Paid. The project remains the common reference, while each related record keeps its own lifecycle.

• Projects in Production — See active project ownership, due dates and budget position.
• Draft Costs — Review cost entries awaiting a decision.
• Content Lifecycle Board — See the project’s content move through its own statuses.

• Content production: Follow a project into production and review.
• Version and rights review: Check the content that comes out of a project.

Review the data model before moving existing project records.