Evidence and reconciliation

The request remains the anchor for review decisions, supporting attachments and operation receipts. Each receipt stores an operation key, expected revision, result state and effect references so a retry can be compared with what was already recorded. The request, decision and resulting records give each person a way to trace what changed and who acted.

A move can finish its stock effect while the caller loses its response. The receipt lets Inventory Reviewer compare the expected revision with linked effects before deciding whether the operation completed. A discrepancy stays visible in needs review with its failure reason.

• Set the scope. Start with the organization and part, then confirm the request location and any lot used for the case.
• Keep the decision. Inventory Reviewer checks the submitted revision and records a decision with a reason.
• Trace the effect. Inventory Coordinator follows the reservation or posted movement back to the approved request.

Agree the stable operation key used for retries, what evidence references are retained, and who can clear an exception. Decide which attachments may be shared and who can read internal evidence. A failed or uncertain receipt deserves inspection before anyone repeats an external action. Inventory Coordinator and Inventory Reviewer should rehearse the usual case and an exception using the same request.

Submit an approved request, create its effect and inspect the receipt. Revisit the same operation key and verify the existing effect rather than creating another movement. Then rehearse a receipt with a missing reference and confirm it is routed for review with the discrepancy recorded. Inventory Coordinator shows the source request; Inventory Reviewer explains the decision on its revision. Auditor traces the outcome without changing records. Pause a case with a mismatched item, location, lot or revision before another action.

Before the first cycle, give Auditor a case with a request decision, an attachment marked Internal and a receipt marked needs review. Ask them to explain which revision was decided, whether a stock effect exists and why the receipt still needs attention. This tests the evidence trail without changing the request.

• Receipts needing review — Receipts needing review shows uncertain effects with their operation key and failure reason.
• Due stock requests — Inventory Coordinator checks required dates, owners and locations before preparing the next case.
• Posted movements — Auditor checks signed quantities and reversal links against the request.

Follow the request review and verified stock effect processes. Use the data model when preparing linked records.