Assessment evidence

Assessor records individual evidence lines under the learning request. Each line has a number and revision, with a learner reference, occurrence date and evidence type where applicable. Assessment entries can carry a score and a Pending, Verified or Rejected verification state. These details let the completion decision examine a saved assessment result rather than infer achievement from attendance.

Supporting files add the material needed to understand the result. A clearly titled assessment document can be attached to the same request with its uploader and visibility. Credential Reviewer then has the context needed to examine a skill case, while Auditor can follow the evidence used for the request’s recorded completion.

• Evidence identity. Line numbers and revisions distinguish entries under the request. A consistent learner-reference convention helps staff identify which person’s work the line describes without relying on a free-form document title alone.
• Assessment result. The score and verification state explain the recorded result. The team agrees who checks the assessment material and how a Pending entry becomes Verified or Rejected.
• Evidence purpose. Attendance, Assessment, Credential and Payment identify different kinds of evidence. The completion check requires a verified Assessment entry; other evidence types serve their own operating purpose.

Agree the score scale and the evidence expected for the pilot skill. Define who checks the result before it is marked Verified and how a rejected assessment is corrected. Keep those decisions consistent with the actual learning objective rather than treating any numeric score as sufficient proof.

Choose a learner-reference convention that the assessor and coordinator both understand. Decide how the evidence line and its supporting file identify the same work. Set attachment visibility deliberately, especially where assessment material includes personal information. Establish what evidence must be reviewed across the cohort before the Program Administrator asks for learning completion.

For a rehearsal, use a practical spreadsheet task completed during a skills cohort. Record an Assessment line with the learner reference, score and occurrence date, then attach the relevant work sample or assessment record. Have the responsible person follow the agreed verification procedure and inspect the saved result.

Attempt the completion command while the assessment remains Pending and confirm that it cannot satisfy the verified-evidence requirement. Repeat the check with an attendance-only record to establish the same boundary. Once the assessment is Verified, inspect whether its request and revision agree with the completion command. Ask Credential Reviewer to identify the precise evidence line and file that support a later skill credential case.

• Verified Assessments — Assessment entries with verified status, learner reference and score for completion review.
• Assessment Evidence Review — Pending assessments that still need the agreed evidence check.
• Internal Request Files — Working files retained with the request and their uploader details.

Use schedule and assessment, then verify learning completion and credential review and issuance.