Purchase Demand

Supplier performance only means something against a clear request. Each purchase request records a record number, subject, supplier, required-by date, budget code, the buyer who owns it and its version. Its lines carry the item description, requested quantity and unit price, and the requested amount is computed from those lines when the request is submitted.

A request moves from Draft to Submitted, then Approved or Rejected. Approved requests are issued to the supplier as Ordered and become Received once the goods or services are accepted. A request that will not go ahead is Cancelled.

• Lines carry the quantities. Requested quantity on each line is the baseline for fill rate later.
• Eligible suppliers only. Submission checks that the supplier is active, and the eligibility note records what the supplier may supply.
• Required-by dates matter. On-time performance is measured against the date on the request.

Load your supplier list with eligibility notes. Agree budget codes and how buyers choose them. Decide how required-by dates are set: the date needed at the dock, or the supplier’s promised date. Agree what evidence a request needs, such as a quote or a demand forecast.

A distribution center needs 2,400 cases of bottled water for a summer promotion. The Buyer raises a request to the regular beverage supplier with one line of 2,400 cases at $6.10, a required-by date of 1 June and the promotions budget code. The requested amount is computed as $14,640 on submission.

The approver approves it and the buyer issues it with an order reference. When the delivery arrives on 3 June with 2,250 cases, the receiving clerk records the accepted quantity and time. The request now shows a 94 percent line fill and a two-day late acceptance, which feed the supplier’s performance.

• Draft Requests — Requests being prepared, with supplier, required-by date and budget code.
• My Requests — The signed-in buyer’s requests and their status.
• Request Board — Every request grouped by status.

The Operations Overview page shows approved commitment, accepted receipt value, pending reviews, failed operations and the exception queue.

• Demand to receipt: From request to accepted receipt.
• Supplier performance review: How requests feed supplier scores.

Review the implementation plan and the data model before importing open requests.