Tool maintenance and return to service ships ready to use. 2 steps need a named approval before the work moves on: Authorize work (Safety Permit Issuer) and Release sharpening (Maintenance Reviewer).
Drag a card to another stage, or focus it and use the arrow keys. It updates to match the stage.
Register tool
Identify the tool, its location and current service state before assigning work.
AST-2026-0181ASS-17318 · Maintenance Manager
Register toolBy Maintenance Manager
Authorize work
Maintenance Manager approves the maintenance scope and coordinates the required permit decision.
AST-2026-0181ASS-17318 · Safety Permit Issuer
Authorize workBy Safety Permit Issuer
ApprovalMaintenance Manager decides work authorization; Safety Permit Issuer handles delegated permit approval after setup.
Start maintenance
Technician starts authorized work, with safety checks, work logging and planned part usage.
AST-2026-0181ASS-17318 · Technician
Start maintenanceBy Technician
Capture tool cycles
Record the dated cycle reading against the tool and agreed work-order reference.
AST-2026-0181ASS-17318 · Maintenance Reviewer
Capture tool cyclesBy Maintenance Reviewer
Release sharpening
Maintenance Reviewer examines the inspected result and decides whether it qualifies for release.
AST-2026-0181ASS-17318 · Maintenance Reviewer
Release sharpeningBy Maintenance Reviewer
ApprovalMaintenance Reviewer authorizes an eligible inspected sharpening result using the agreed allowance criterion and evidence.
Close and return to service
Validate completed work, retain the service outcome and confirm the tool's return to service.
Open any asset to see its service history, the roles that work on it, its process stages and its approvals on one page.
1
Record details
Asset tag, Name, Location and Manufacturer.
2
Service history
Each line is linked to this asset.
3
Who works on it
Maintenance Manager, Technician and Maintenance Reviewer, each with their own permissions.
4
Process stages
Register tool and Request maintenance, with the role that acts.
5
Approvals
Authorize work and Release sharpening, with who decides.
Tool registerAST-2026-0181×
Tool & Die Management · Assets
AST-2026-0181
DIE-BRKT-02 · Active
Log activity
1
Record details
Asset tagDIE-BRKT-02
NameProgressive die, bracket line 2
LocationPress bay 2
ManufacturerRidgecrest Toolworks
2
Service history
AST-2026-0181
Id
Asset
Work order
AST-2026-0181
Trim die, panel line 1
Repair shaft fixture clamp
WO-2026-0524
Trim die, panel line 1
Polish hinge forming surface
SHP-2026-0113
CNC fixture, shaft station
Replace gasket die ejector pins
Service history
6
3
Who works on it
MM
Maintenance ManagerManage Assets, part usage, safety permits, sharpening jobs…
T
TechnicianManage part usage, sharpening jobs, tool cycles, work logs
MR
Maintenance ReviewerView Assets, part usage, People, safety permits, service…
4
Process stages
Register toolMaintenance Manager
Request maintenanceMaintenance Manager
5
Approvals
SP
Authorize workSafety Permit Issuer
Approved
MR
Release sharpeningMaintenance Reviewer
Waiting
Example screen with sample data
Approvals
Keep maintenance decisions with the right people
Maintenance Reviewer reads evidence and authorizes eligible domain outcomes through the appropriate review action. Access to a record and authority to decide its outcome serve different purposes.
OverviewApprovals×
Tool & Die Management · Overview
Approvals
Signed in as Safety Permit Issuer
Waiting for you
4 To review1 Overdue2 Decided todayOnly mine
0 selectedApproveReturn
WO-54372AST-2026-0181
Trim die, panel line 1Requested by DPDae Park
Preventive1dActions
WO-22455WO-2026-0524
Gauge set, final inspectionRequested by EKElif Kaya
Corrective3dActions
WO-22090SHP-2026-0113
Progressive die, bracket line 2Requested by CRCelia Ramos
Inspection3dActions
WO-57492PERM-2026-0092
Forming die, hinge cellRequested by EKElif Kaya
Preventive4dActions
Who approves what
Decision
Approver
Authorize workMaintenance Manager approves the maintenance scope and coordinates the required permit decision.
SPSafety Permit Issuer
Release sharpeningMaintenance Reviewer examines the inspected result and decides whether it qualifies for release.
Use Proto to configure the operating scope and help the team review maintenance records and evidence.
It can
Maintenance Manager: Help organize the tool register, assigned maintenance and due service follow-up around the shop's operating decisions.
Technician: Help find assigned work and prepare a clear account of the work performed, using the correct tool and work-order references.
Maintenance Reviewer: Bring the inspected sharpening result and relevant measurements together for the responsible reviewer's decision.
Admin: Help configure person-to-user mappings and rehearse access with the people who will run the first maintenance cycle.
Stays with a person
The responsible people approve work, assess safety and decide eligible sharpening outcomes.
They provide the measurement convention and release criterion.
Proto needs the business context and authorized access to configure the agreed behavior; an assistant's suggestion does not supply a physical inspection or approval.
Use a concrete tool and maintenance case when asking for help.
Start with one team and one process, then add the rest once the basics are running.
Agree the operating scope
Maintenance Manager selects the tools and maintenance activities for the first cycle. Identify the person deciding work authorization, permit approval and sharpening release. Use a real maintenance case the team can recognize.
Prepare identities and access
Reconcile tool tags, spare-part numbers and user mappings. Configure the operating access with the responsible people and test that Technician reaches the correct assigned work.
Set the evidence conventions
Agree cycle-count meaning, measurement units and sharpening release criteria. Define what a useful work description contains and who supplies service follow-up dates.
Load and reconcile records
Follow the reference order in the data model. Check a tool’s work, permit, usage and service history together before relying on imported records for a decision.
Rehearse the handoff
Run a request through authorization, work start, relevant specialty capture and completion. Repeat with an expired permit, a repeated start and a sharpening result that must be rejected.
Click Get started, then use Proto to configure Tool & Die Management for your business. Begin with an identifiable tool, a maintenance request and the people responsible for authorization, execution and sharpening review. Rehearse the successful case and an expired-permit case before expanding the scope.
What does the tool register contain?
It records the tool's name, asset tag, location, manufacturer, serial number, commissioning date and service state. Work orders and specialty evidence refer back to that asset so the team can follow the same physical item through maintenance.
How do technicians find their work?
Map each Technician's user account to the correct person record during setup. Assigned maintenance then identifies the tool, work description and due date for that person. Rehearse the mapping with the signed-in Technician before the first operating cycle.
What happens when maintenance starts?
The work-start action validates safety and authorization, posts planned part usage exactly once, logs work start and sets the eligible asset to Maintenance. Technician should use that action after checking the actual tool and applicable permit interval.
How should we record tool cycles?
Record the asset, work-order reference, cycle count and event date. Agree whether readings are cumulative or incremental before reviewing history. The cycle-capture workflow validates the submission and sends attributed evidence to the responsible reviewer.
Who releases a sharpening job?
Maintenance Reviewer decides an eligible inspected outcome using the submitted evidence and agreed release criteria. Technician records the work, material removed and remaining allowance. Rejected outcomes stay visible for Maintenance Manager to resolve.
How are safety permits used?
A permit connects its type, issuer and validity interval to a work order. Maintenance Manager coordinates approval, with delegated issuing responsibility configured where needed. Technician must consider the interval as well as the Approved status when starting work.
Can we review spare-part consumption?
Part usage records the spare, quantity, use date and related work order. Maintenance Manager can compare recorded consumption with the job and review stock against reorder points. Set up a purchasing connection when the replenishment decision needs to enter the buying system.
What happens at maintenance close?
The close workflow validates completion, records service history against the asset and work order and returns the eligible tool to service. Maintenance Manager reviews the outcome and next due date to decide the next maintenance action.
Can we connect machine counters or production planning?
Treat those connections as setup choices. Agree the asset identity, work reference and event interpretation with the system owner, then rehearse wrong mappings and repeated submissions before routine use. See connections for the boundaries to settle.
We use essential cookies to run the site and optional cookies for features, analytics, and relevant content.
See Cookie policy
Manage Your Cookie Preferences
We use cookies to enhance your experience, analyze site traffic, and serve relevant content.
By clicking "Accept All," you agree to our use of cookies. You can customize your
preferences at any time.
Your browser's Global Privacy Control signal is honored: advertising cookies are off.
These cookies are required for the website to function properly. They ensure security,
enable basic features like page navigation, and store user session data. You cannot
disable these cookies.
These cookies enable additional features that enhance your experience, such as live chat,
video playback, personalized content recommendations, and remembering user preferences.
These cookies help us understand how visitors interact with our site by collecting
anonymous usage data. This allows us to measure performance, detect issues, and
continuously improve the user experience.
These cookies allow us and advertising partners, including X, to deliver ads tailored to
your interests. They track browsing habits across sites to provide relevant advertising
and measure ad effectiveness.