Fitness Inspections

Commercial vehicles, older vehicles and vehicles applying for permits need a fitness inspection. Each inspection records the vehicle, the inspector, the date, the result (Pass or Fail) and the certificate. The inspector is an officer with their own platform user, so every result is attributed.

When an inspection is recorded, the vehicle, date, inspector, result and certificate are checked. An inspection dated in the future is refused, and so is a second inspection for the same vehicle on the same date. The result is then available to the reviewer deciding a permit or registration case.

• Certificate with the result. The certificate file is attached to the inspection, so reviewers see the evidence without asking.
• Failed inspections on one list. Failures appear together for follow-up with the owner and for enforcement where needed.
• Inspector’s own list. Each inspector sees the inspections they recorded.

Agree which vehicles need inspection and how often. Decide what the certificate must show and in what format it is attached. Agree how a failed vehicle is re-inspected and whether a failure opens an enforcement case. Link every inspector to a platform user.

A school bus operator brings a bus for its annual fitness inspection. The Fitness Inspector records the inspection with today’s date and a Fail result for worn tyres, attaching the inspection sheet. The Case Officer handling the operator’s permit renewal sees the failed inspection on the bus’s record.

The operator replaces the tyres and returns three days later. The inspector records a new inspection with a Pass result and the fitness certificate. When a colleague tries to record the same inspection again from the paper sheet, it is refused as a duplicate for that vehicle and date. The permit case moves on with the passing certificate.

• Inspection Evidence Log — Inspections with vehicle, inspector, date, result and certificate.
• Failed Inspections — Inspections that failed, for follow-up and re-inspection.
• My Inspections — The inspections the signed-in inspector recorded.

• Fitness inspection to certificate: From inspection to certificate and re-inspection.
• Application to decision: See how inspection results feed the decision.

Check inspector access before go-live.