Review Queue

An event or breakout should go live only after someone other than its owner has checked it. A review decision records the decision (Approve, Reject or Return), the reason, the reviewer, the time and the version number it applies to. The reviewer must be an active team member in the same organization and independent of the owner.

If the event changes after submission, the decision on the earlier version no longer applies, and the new version waits for its own review. A repeated approval returns the original decision. A conflicting one is refused.

• Approve. The event or breakout moves forward, and the decision is kept with its reason.
• Return. The work goes back to its owner with a reason, for a revised version.
• Reject. The work stops, with the reason recorded.

Name the reviewers and their deputies, and keep the list of eligible reviewers current. Agree what a reviewer checks on an event: capacity against the venue’s limits, timing across time zones and supporting files. Agree what a breakout review checks: host confirmation, start time and capacity. Decide the turnaround for reviews in the final week before an event.

A coordinator submits a product launch webinar for Tuesday at 09:00 Pacific with a capacity of 5,000. The Event Reviewer opens Events Awaiting Review, reads the venue’s eligibility note, which limits the webinar plan to 3,000 attendees, and returns the event with that reason.

The coordinator lowers capacity to 3,000 and resubmits. The reviewer approves the new version, and the decision records the version number, reason and time. When someone retries the earlier return, it is refused because it belongs to an older version.

• Events Awaiting Review — Events submitted for review with owner, venue, start, capacity and version.
• My Review Decisions — Decisions the signed-in reviewer has recorded.
• Eligible Reviewers — Active team members with their role names, used to assign reviews.

• Event approval to close: See where event approval sits in the lifecycle.
• Breakout session approval: Review a breakout before it opens.

Rehearse access with a coordinator account before go-live.